PAYROLL MANAGER

Software Placement Group; New York (NY); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Benefits

Job summary

Software Placement Group is seeking a Payroll Manager to oversee payroll processing across salaried, hourly, and grant-funded staff in a Brooklyn, NY setting.

You will ensure accurate, timely payroll, compliance with laws, and collaboration with Finance and HR to uphold payroll integrity. Strong Excel and payroll software experience are required, with 3–5 years in payroll administration.

Qualifications

• Bachelor's degree in related field required.
• 3–5 years of payroll administration experience required.
• Strong knowledge of payroll laws, tax regulations, and wage and hour requirements.
• Proficiency with payroll systems and MS Excel.

Responsibilities

• Manage end-to-end payroll processing for salaried, hourly, and grant-funded employees.
• Ensure payroll is processed accurately and on schedule in compliance with laws and policies.
• Review and approve payroll registers, tax filings, and wage payments.
• Maintain payroll calendars, pay periods, deadlines, and year-end processing.
• Oversee payroll tax filings, W‑2s, 1099s, and other reports.
• Respond to payroll audits and coordinate with external auditors as needed.
• Collaborate with HR on onboarding, offboarding, and status changes.
• Reconcile payroll accounts with Finance for GL postings.
• Support payroll system upgrades and process improvements.

Skills

Payroll knowledge

Attention to detail

Cross-functional collaboration

MS Excel

Communication

Problem-solving

Education

Bachelor's degree

Tools

UKG Ready

Payroll systems

Job description

Location: Brooklyn, NY | Schedule: Full-time, on-site | Compensation: $85k - $105k + Benefits

Overview

A nonprofit organization with a complex, multi-funded operating structure is seeking a Payroll Manager to oversee and administer all aspects of payroll processing. This role ensures accurate, timely, and compliant payroll across the organization, partnering closely with Fiscal and HR teams to maintain payroll integrity.

What you'll do

• Manage end-to-end payroll processing for salaried, hourly, and grant-funded employees
• Ensure payroll is processed accurately and on schedule in compliance with all applicable laws and organizational policies
• Review and approve payroll registers, tax filings, and wage payments prior to submission
• Maintain payroll calendars, including pay periods, deadlines, and year-end processing
• Ensure compliance with federal, state, and local payroll laws, including wage and hour regulations
• Oversee payroll tax filings, W-2s, 1099s, and other required reports
• Respond to payroll audits and coordinate with external auditors as needed
• Monitor changes in payroll regulations and implement updates accordingly
• Maintain payroll systems and employee records, ensuring confidentiality and data accuracy
• Collaborate with HR to ensure accurate onboarding, offboarding, and employee status changes
• Reconcile payroll accounts and work closely with Finance on general ledger postings
• Support payroll system upgrades, testing, and process improvements
• Serve as a point of contact for payroll-related inquiries from employees and managers
• Resolve payroll discrepancies, adjustments, and corrections in a timely manner
• Provide guidance on pay, deductions, benefits, and timekeeping policies
• Develop and document payroll procedures and internal controls
• Identify opportunities to improve efficiency, accuracy, and compliance

Required qualifications

• Bachelor's degree in related field required
• Minimum of 3–5 years of payroll administration experience
• Strong knowledge of payroll laws, tax regulations, and wage and hour requirements
• Proficiency with payroll systems
• High level of accuracy, attention to detail, and confidentiality
• Strong organizational, analytical, and problem-solving skills
• Excellent communication and interpersonal skills
• Demonstrates strong ability to work collaboratively in a cross-functional environment
• Proficiency in MS Excel
• Ability to sit for extended periods and work at a computer
• Ability to communicate effectively in person, by phone, and electronically
• Occasional flexibility to work extended hours during payroll processing and year-end reporting

Preferred qualifications

• Experience in a nonprofit or multi-site organization preferred
• Experience managing payroll for a workforce with multiple funding sources or grants strongly preferred
• Proficiency with UKG Ready preferred
• Bookkeeping experience is a plus

Compensation and benefits

• $85k - $105k
• Benefits

Why this role

This role offers the opportunity to ensure payroll integrity within a complex nonprofit environment, playing a key part in maintaining accurate and compliant payroll across multiple funding sources.