Payroll Manager

Datasite; Minneapolis (MN); Hybrid; USD 99,000 - 173,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plan

Paid time off

Other employee benefits

Job summary

Datasite is seeking a Payroll Manager to lead accurate, timely payroll operations across the United States, Canada, Costa Rica, and Brazil. You will partner with Accounting, HR, Treasury, and external providers to ensure compliance and data integrity.

The role oversees a payroll team, drives process improvements, and ensures payroll governance with strong cross‑functional collaboration. Remote work options exist, with hybrid requirements in Minneapolis.

Qualifications

• 10+ years of progressively responsible payroll experience including multi-state U.S. and international payroll.
• Bachelor’s degree in accounting, finance, or human resources (or related field).
• Certified Payroll Professional (CPP) certification required.
• Demonstrated experience leading payroll professionals, including global/remote teams.
• Strong knowledge of payroll accounting, taxation, reconciliations, controls, and compliance.

Responsibilities

• Lead accurate, timely, and compliant payroll operations for 1,000+ employees across the U.S., Canada, Costa Rica, and Brazil.
• Build and develop a payroll team, establish priorities, review work, and support employee development.
• Oversee global payroll delivery across multiple countries with timely, accurate processing.

Skills

Payroll management

Leadership

US multi-state payroll

International payroll

Excel

Communication

Problem solving

Education

Bachelor's degree in accounting/finance/HR

CPP certification

Tools

Workday

CloudPay

Excel

Job description

Datasite and its associated businesses are the global center for facilitating economic value creation for companies across the globe. From data rooms to AI deal sourcing and more. Here you’ll find the finest technological pioneers: Datasite, Blueflame AI, Grata, and Sherpany. They all, collectively, define the future for business growth.

Welcome to the Datasite global recruitment page. This is where you can explore opportunities and find the one that’s the best fit for you. It’s where all the high-tech, high-value, cutting edge technology businesses that form our economic value creation platform post the jobs they need you for. It’s the central hub for Datasite, Blueflame AI, Grata, and Sherpany. The best of the best from the very best people. The inquisitive. The inspirational. The inventive. The challenging. The builders of tomorrows. The people who come together to simplify the complex, create great experiences and deliver better outcomes for themselves and our customers.

Job Description

The Payroll Manager is responsible for leading accurate, timely, and compliant payroll operations across the United States, Canada, Costa Rica, and Brazil. Reporting to the Director of Shared Services Accounting, this position leads the payroll team and partners closely with Accounting, Finance, Human Resources, Treasury, Legal, and external payroll providers.

Essential Duties and Responsibilities

• Lead accurate, timely, and compliant payroll operations for 1,000+ employees across the U.S., Canada, Costa Rica, and Brazil, including wages, commissions, bonuses, taxes, benefit deductions, garnishments, and other payroll-related transactions.
• Lead and develop a payroll team of two, currently consisting of a Principal Payroll Analyst and Senior Payroll Specialist, establishing priorities, reviewing work, ensuring appropriate coverage, and supporting employee development.
• Oversee global payroll delivery across the U.S., Canada, Brazil, and Costa Rica, ensuring payrolls are completed accurately, timely, and in accordance with applicable requirements.
• Maintain effective payroll controls, review procedures, approvals, reconciliations, and supporting documentation to promote payroll accuracy, data integrity, and audit readiness.
• Ensure payroll tax compliance, including quarterly and annual filings, year-end reporting, reconciliations, and coordination with external payroll and tax providers.
• Partner with Accounting on payroll-related general ledger reconciliations, month-end close activities, accruals, and supporting documentation.
• Coordinate payroll funding with Treasury, including wages, taxes, garnishments, retirement contributions, and other payroll-related payments.
• Manage payroll vendors and escalations, including service delivery, issue resolution, compliance matters, and operational performance.
• Partner with HR, Legal, and other stakeholders to assess payroll implications of regulatory and business changes.
• Lead payroll process improvement, documenting processes, identifying control or efficiency opportunities, and implementing scalable solutions.
• Partner with HCM business analysts to evaluate, test, and implement payroll-related system upgrades, configurations, and business-process improvements.
• Establish and communicate payroll calendars, policies, procedures, and deadlines to employees, managers, and business partners.
• Support payroll-related audits, including the annual 401(k) audit, and provide payroll reporting and analysis to Accounting, HR, and other stakeholders.

Minimum Experience

• 10+ years of progressively responsible payroll experience, including multi-state U.S. payroll and international payroll operations.
• Bachelor’s degree in accounting, finance, or human resources (or related field).
• Certified Payroll Professional (CPP) certification required.
• Demonstrated experience leading payroll professionals, including experience managing global and/or remote team members.
• Strong knowledge of payroll accounting, payroll taxation, reconciliations, controls, and compliance requirements.
• Experience supporting international payroll operations and working across borders and time zones.
• Experience troubleshooting payroll processing issues and analyzing payroll reports and data.

Technical Knowledge and Preferred Experience

• Experience with Workday and CloudPay, or comparable HCM and global payroll platforms.
• Knowledge of payroll processing and accounting for expatriate employees preferred.
• Intermediate or greater proficiency in Microsoft Excel.
• Proficient computer, organizational, analytical, research, and problem-solving skills.

Core Competencies

• Strong attention to detail and commitment to accuracy.
• Ability to work effectively in a fast-paced environment, including during periods of ambiguity and change.
• Solid time-management skills and ability to prioritize assignments in a dynamic work environment.
• Desire to investigate underlying issues, identify root causes, and drive work to resolution.
• Excellent interpersonal and communication skills, with the ability to partner effectively with Human Resources, Accounting, Treasury, Legal, and other stakeholders.
• Ability to lead effectively in a team environment and collaborate across functions, borders, and time zones.
• High regard for confidential information and excellent professional judgment.
• Continuous‑improvement mindset, flexibility, and willingness to learn and adapt.

Work Location & Flexibility

This position can be located remotely however if the candidate is based in our Minneapolis location the office follows a hybrid work model. Employees in these locations are expected to work on‑site a minimum of two days per week. Please note that specific business units or role requirements may necessitate additional in‑office days based on team collaboration needs or operational priorities.

The base salary range represents the estimated low and high end for this position based on a good faith assessment of the role and market data at the time of posting. Consistent with applicable law, each candidate’s compensation offer may vary and will be determined based on but not limited to, your geographic region, skills, qualifications, and experience along with the requirements of the position. This position may be eligible for bonuses, commissions, or overtime if applicable.

• health insurance (medical, dental, vision)
• a retirement savings plan
• paid time off
• other employee benefits

Specific details will be provided during the interview process.

Datasite reserves the right to modify this pay range at any time. $99,000.00 - $172,700.00

We are an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, protected veteran status, or any other protected characteristic. We encourage applications from candidates of all backgrounds and are dedicated to building teams that reflect the diversity of our communities.