Payroll Manager

Everytable; Los Angeles (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health benefits

401(k) program

Paid parental leave

Transit + Parking Benefits

Pet Insurance

Job summary

Everytable in Los Angeles is seeking a Payroll Manager to lead end-to-end payroll operations. You will manage ADP TotalSource PEO, ensure compliance with federal and California wage laws, and collaborate with the Finance Team and Office of the General Counsel.

This full-time role requires a Bachelor's in accounting, 5+ years of payroll experience, and willingness to travel to various locations in the LA region. On-site presence once per week is expected.

Qualifications

• Bachelor’s degree or equivalent in accounting is required.
• Proficiency with ADP TotalSource PEO is required, with payroll system experience.
• Based in Los Angeles, CA region.
• Strong attention to detail and accuracy in payroll data.
• Organizational and time management skills to meet deadlines.
• Excellent communication and interpersonal abilities.
• Spanish speaking preferred.
• 5+ years of payroll/Human Resources experience.
• Knowledge of federal/state/local payroll rules and exempt/nonexempt handling.
• Must be able to travel to Everytable locations in LA region.

Responsibilities

• Oversee end-to-end payroll processing and bi-weekly payrolls using ADP TotalSource.
• Manage benefit plans, garnishments, and deductions; ensure accurate records.
• Maintain employee records, attendance, leaves, and personal data.
• Handle hires, terminations, and status changes in payroll systems.
• Collaborate with Finance to integrate payroll data; run payroll reports.
• Conduct payroll audits and ensure compliance with wage, tax, and labor laws.
• Work on-site at Everytable’s Los Angeles location at least once per week.

Skills

Attention to detail

Organizational skills

Communication skills

Spanish speaking (preferred)

Payroll experience

Education

Bachelor’s degree in accounting

Tools

ADP TotalSource PEO

Job description

Everytable is looking for a Payroll Manager

Reports to: Office of the General Counsel

Salary Range: $90,000-$120,000

Classification: Exempt

FT/PT: Full-time

OUR STORY + WHAT MAKES US SPECIAL

Everytable was founded on the belief that healthy food is a human right and shouldn’t be a luxury product. Everytable is a purpose-driven public benefit company; working with us is a unique opportunity to be a part of making history by redefining and transforming the food system. We’re passionate about making a positive impact in the communities we serve through affordable food access, as well as economic empowerment and environmental wellbeing.

We are an inclusive and diverse team of mission-driven individuals fighting for food justice - where every community, every person and every table has access to fresh, nutritious, affordable, and culturally appropriate food. We’re looking for team members who aren’t afraid to shake things up and speak up for what they believe in. At Everytable, our team members are unique, outspoken, and have a sincere desire to make a world a more equitable place. If you are fiercely dedicated to social justice and inclusion and have a conscious leadership mindset, Everytable might be the place for you.

WHY YOU’LL LOVE THIS ROLE

Our employees are passionate about the Everytable mission and committed to the happiness and satisfaction of our guests and colleagues. We are seeking an experienced Payroll Manager to join our team. The Payroll Manager should be an expert in payroll administration with experience with ADP’s TotalSource PEO Platform and proven knowledge necessary to ensure compliance with relevant federal and California rules and regulations related to payroll. Reporting directly to the Office of the General Counsel, the Payroll Manager should be a multifaceted self-starter with a strong attention to detail, bringing analytical capabilities and strong interpersonal skills to a rapidly growing organization with a social mission focus. Additionally, the candidate must be passionate about social justice and racial equity. The Payroll Manager will be assisting with all aspects of payroll, including end-to-end processing, working with the company’s PEO System, managing benefit plans, data entry and auditing, assisting employees with issues or inquiries related to payroll, and collaboration with the company’s Finance Team and Office of the General Counsel to ensure compliance with relevant state and local laws and to ensure timely issuance of regular and off-cycle payroll and seamless integration and recordkeeping of employee data between systems.

OUR GUIDING VALUES

• Hungry To Change the World- We are driven to create a world-changing social enterprise, and to pursue our mission for a more just and healthier world. We are not satisfied with “business as usual,” and are willing to take chances to create a new paradigm of business.
• Purpose and Pride in Service- We care deeply about all our customers across all channels and take care to understand and anticipate their needs. We strive to exceed the expectations of our customers as well as those we serve internally, our coworkers, offering hospitality and delicious food everywhere we go.
• Elevate Everyday- Each of us is responsible for coming to the table with solutions, which requires us to be honest and speak up about ways we can be better. In everything we do, we get better every day by taking small and large steps to continuously improve.
• Lead with Humility- Each of us leads in our own job and in our own way. We believe leadership requires listening, understanding, and putting yourself in others' shoes before taking action.
• Solve For All- We are a people centered organization focused on finding the solution that benefits our customers, our employees, and our company. Because we all win when we win together.
• Welcome Everyone to the Table- We are a stronger, more innovative company because of our diverse experiences, cultures, and backgrounds. All our voices are needed to be the best we can be

ESSENTIAL FUNCTIONS

Payroll Administration

• Oversee end-to-end payroll processing; prepare bi-weekly payroll; utilize ADP TotalSource PEO System to produce accurate and timely payroll in compliance with all applicable state and federal wage and hour laws.
• Manage benefit plans, including enrollments, changes, and terminations; ensure proper payroll deductions are processed; analyze, prepare and input payroll data to include garnishments, vacation time, sick time, insurance and 401(k) deductions.
• Maintain payroll processing system and accurate employee records, including attendance, leaves and personal information.
• Process all aspects of employee information from initial hire process to termination including data entry into payroll, timekeeping and benefits carrier systems to ensure accurate record keeping; process new hires, terminations, promotions and other employee status changes in the payroll system, to ensure accuracy and resolve discrepancies.
• Collaborate with the finance department to seamlessly integrate payroll and employee data.
• Conduct regular payroll audits and ensure compliance with relevant labor laws, tax regulations and statutory requirements on the federal, state, and local levels; prepare payroll reports.
• Work on-site at Everytable’s Los Angeles location at least once per week.

WHAT YOU’LL BRING TO THE TABLE

Requisite Knowledge/Skills

• Bachelor’s degree or equivalent in accounting or a similar field is required.
• Proficiency with PEO System ADP TotalSource PEO is required, with experience implementing and managing payroll systems.
• Based in Los Angeles, CA region.
• Strong attention to detail and accuracy in managing payroll calculation data.
• Good organizational and time management skills to meet strict payroll deadlines and manage multiple priorities.
• Exceptional communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.
• Spanish speaking preferred.
• 5+ years of progressively more responsibility in the fields of Payroll and/or similar Human Resources functions.
• Proven knowledge of federal, state, and local rules and regulations relevant to all circumstances affecting payroll, including tax, wage and hour, hiring, termination, and compensation; deep understanding of hourly labor practices and OSHA compliance; and experience working with exempt and nonexempt employees.
• Ability to travel to Everytable locations and commissary in the Los Angeles, California region.

Personal Attributes

• Mission-driven mindset. Keep the greater purpose of the company to help end food deserts and make healthy food affordable and accessible for all top of mind in all decisions.
• Personality profile to fit into a high-growth, entrepreneurial culture that requires teamwork and significant interaction and collaboration with employees at all levels.
• Proven hands-on leadership, not just managerial experience. You must be willing/able to get things done without the help of a large staff.
• An exceptional ability to identify and break down problems to find unique solutions, remove single points of failure, and set a plan into action.
• You take ownership of decisions, but do not try to own every decision in the company.
• Stellar personal reputation and professional credibility to go along with great industry contacts.
• Ability to meet deadlines and manage a heavy workload, providing visibility into the workflow.
• A high degree of personal initiative, interpersonal skills, creativity and the ability to listen, communicate, write, learn, and facilitate processes within a complex, fast-moving organization.
• Ability to adapt to/succeed in a rapidly evolving industry.

PERKS + BENEFITS ALL TEAM MEMBERS OF EVERYTABLE ENJOY

Health + Wellbeing

• Employee Assistance Program
• Company-Sponsored Best in Class Benefits (Medical, Dental, Vision, Life Insurance)
• 401(k) program
• Paid Parental Leave
• Fitness/Wellness Program
• Voluntary Accident/Critical Illness/Hospital Indemnity Insurance
• Dependent FSA
• Transit + Parking Benefits *
• Pet Insurance

Flexibility + Community Outreach

• Flexible working environment (depending on role requirements)
• Paid vacation/sick/holiday time