Payroll Manager

volarehealth; Kentucky; On-site; USD 85,000 - 120,000; Full time

Job summary

Volare Health is seeking an experienced Payroll Manager to lead the end-to-end payroll for multiple senior living communities, overseeing data entry, tax compliance, audits, and process improvements.

The role requires 7+ years of payroll experience and ADP HRIS expertise (WFM and WFN) with strong analytical skills and the ability to manage a fast-paced, multi-location environment in Kentucky.

Qualifications

• Bachelor's degree required.
• 7+ years of progressive payroll experience.
• Experience with ADP HRIS Workforce Manager (WFM) and Workforce Now (WFN).
• Strong spreadsheet and database skills.
• Strong mathematical and analytical skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines.
• Solid understanding of federal and state payroll and tax requirements.

Responsibilities

• Lead the payroll team and oversee the complete payroll process from data entry through tax compliance.
• Oversee and audit weekly payroll processing for accuracy and timeliness.
• Maintain and update payroll policies and procedures.
• Direct the preparation, analysis, and processing of payroll data.
• Ensure compliance with federal and state wage, hour, payroll, and tax requirements.
• Maintain payroll systems and collaborate with HR, Benefits, and Accounting.
• Oversee employee setup and payroll system administration including job titles, pay codes, locations, and GL accounts.
• Identify opportunities to improve payroll processes and implement best practices.
• Develop payroll metrics to measure performance and costs.
• Maintain accurate payroll records and reports and manage payroll audits.
• Ensure accuracy of direct deposits, taxes, garnishments, checks, and manual payroll calculations.
• Process special payments such as overtime, bonuses, vacation pay, and termination pay.
• Train and manage payroll staff and support professional growth.
• Maintain strong internal controls and drive efficiency.
• Oversee year-end W-2 processing.

Skills

Payroll leadership

Spreadsheet skills

Analytical mindset

Communication skills

Education

Bachelor's degree in related field

Tools

ADP HRIS Workforce Manager (WFM)

ADP HRIS Workforce Now (WFN)

Job description

Payroll Manager

Volare Health | Corporate

About the Role

Volare Health is seeking an experienced Payroll Manager to lead and oversee the day-to-day payroll function supporting multiple senior living communities.

This is a key leadership role responsible for the end-to-end payroll process, including weekly payroll oversight, employee setup, payroll system administration, payroll taxes, audits, compliance, reporting, and process improvement. The ideal candidate is an experienced payroll professional who is highly analytical, detail-oriented, and comfortable managing a fast-paced, multi-location payroll environment.

What You'll Do

• Lead the payroll team and oversee the complete payroll process from data entry through tax compliance.
• Oversee and audit weekly payroll processing to ensure accuracy and timeliness.
• Maintain and update payroll policies and procedures.
• Direct the preparation, analysis, and processing of payroll data.
• Ensure compliance with applicable federal and state wage, hour, payroll, and tax requirements.
• Maintain payroll systems and collaborate with HR, Benefits, and Accounting to ensure accurate and effective payroll support.
• Oversee employee setup and payroll system administration, including job titles, pay codes, locations, and GL accounts.
• Identify opportunities to improve payroll processes, reduce errors, and implement best practices.
• Develop payroll metrics to measure departmental performance and costs.
• Maintain accurate payroll records and reports and manage payroll audits.
• Ensure the accuracy of direct deposits, taxes, garnishments, checks, and manual payroll calculations.
• Calculate and process special payments including overtime, bonuses, vacation pay, and termination pay.
• Train, develop, and manage payroll staff while supporting performance and professional growth.
• Maintain strong internal controls and identify opportunities for increased efficiency.
• Oversee year-end W-2 processing.
• Manage payroll projects and annual departmental goals.

What We're Looking For

Required:

• Bachelor's degree in a related field.
• 7+ years of progressive payroll experience.
• Experience with ADP HRIS, specifically Workforce Manager (WFM) and Workforce Now (WFN).
• Strong spreadsheet and database skills with the ability to extract and analyze information.
• Strong mathematical and analytical skills.
• Excellent written and verbal communication skills.
• Strong problem-solving and organizational skills.
• Ability to prioritize and manage multiple projects and deadlines.
• Strong understanding of federal and state payroll and tax requirements.

Preferred:

• Certified Payroll Professional (CPP) designation preferred, but not required.

Why This Role Matters

Payroll is at the heart of the employee experience. In this role, you'll have the opportunity to lead a critical corporate function, support employees across multiple communities, strengthen payroll processes, and build efficiencies that directly impact the organization.

We're looking for someone who takes ownership, enjoys solving problems, and understands that accuracy, compliance, and service are equally important in payroll.

Work Environment & Physical Requirements

This position supports fast-paced senior living environments operating 24 hours a day, 365 days a year. The role may occasionally require extended days or weekend work.

The position involves regular computer and office equipment use, prolonged periods of sitting, and occasional lifting of up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Equal Opportunity Employer

Volare Health is committed to maintaining a professional, respectful, and inclusive workplace. Employees are expected to follow company policies and procedures, protect confidential information, and support the organization's commitment to quality and continuous improvement.