Payroll Manager

Insperity; Houston (TX); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with employer matching

Life & disability insurance

Health savings account

Paid time off

Flexible schedule

Remote work options

Job summary

Insperity seeks a Payroll Manager to lead full-cycle payroll for a multi-state workforce. You will ensure accurate data, timeliness, and compliance while coordinating closely with HR and the PEO to resolve issues and streamline processes.

You will train staff, manage timekeeping, oversee reporting, and maintain confidential records. A detail-oriented communicator with Excel/HRIS proficiency will thrive in this role.

Qualifications

• Proven experience managing payroll processing and related functions with strong payroll controls.
• Attention to detail, ability to meet deadlines, and accurate recordkeeping.
• Excellent written and verbal communication to support employees and cross-functional partners.
• Proficiency with Excel, payroll systems, HRIS platforms, and confidentiality.
• Experience with a Professional Employer Organization (PEO) and onboarding workflows preferred.
• Experience supporting a multi-state workforce and payroll reporting.

Responsibilities

• Lead end-to-end payroll processing including data collection, deductions, and direct deposits.
• Audit payroll data, research discrepancies, and manage final-pay processing for departures.
• Serve as primary contact for the PEO regarding payroll questions and resolution.
• Manage timekeeping, PTO corrections, and manager questions on payroll timing.
• Lead weekly payroll reporting for accounting and bi-weekly management needs.
• Coordinate onboarding, employer location details, and tax/benefit data with the PEO.
• Deliver payroll training to employees and managers on deadlines and timekeeping.
• Develop payroll procedures, checklists, and recurring communications.
• Identify recurring issues and propose process and control improvements.

Skills

Payroll processing

Attention to detail

Communication skills

Excel

HRIS systems

PEO experience

Multi-state payroll

Payroll training

Spanish bilingual

Job description

Best-in-Class Benefits and Culture:

Our client values their employees’ time and effort. Their competitive compensation and an extensive benefits package enhances their commitment to your success. Our client’s benefits package includes:

• Comprehensive health coverage: Medical, dental, and vision insurance provided
• Robust retirement planning: 401(k) plan available with employer matching
• Financial security: Life and disability insurance for added protection
• Flexible financial options: Health savings and flexible spending accounts offered
• Well-being and work-life balance: Paid time off, flexible schedule, and remote work choices provided

Plus, they work to maintain the best possible environment for their employees, where people can learn and grow with the company. They strive to provide a collaborative environment where everyone feels encouraged to contribute to their processes, decisions, planning, and culture.

To thrive/succeed as the Payroll Manager, you should have:

• Proven experience managing payroll processing, payroll administration, timekeeping, or a closely related function, with a strong understanding of payroll practices, controls, deductions, final pay, and employee recordkeeping.
• Exceptional attention to detail with the ability to manage recurring deadlines, research discrepancies, maintain accurate records, and follow issues through to resolution.
• Strong written and verbal communication skills with a service-oriented approach to supporting employees, managers, and cross-functional partners.
• Proficiency with Microsoft Excel, payroll systems, HRIS platforms, and timekeeping systems, with the ability to maintain confidentiality when handling sensitive employee information.
• Experience working with a Professional Employer Organization (PEO), including Insperity onboarding and priming processes preferred.
• Experience supporting a multi-state workforce, preparing payroll reporting, and coordinating state-specific payroll and employment requirements preferred.
• Experience training employees and managers on payroll and timekeeping processes
• Bilingual fluency in Spanish preferred.

Your responsibilities as the Payroll Manager will include:

Payroll Operations & Employee Support

• Lead end-to-end payroll processing, including data collection, validation, submissions, compensation changes, bonuses, deductions, direct deposits, tax withholdings, and corrective or off-cycle payments.
• Audit payroll data, research discrepancies, coordinate corrections, and manage final-pay processing for departing employees.
• Serve as the primary day-to-day contact for the PEO regarding payroll processing questions and issue resolution.
• Manage timekeeping, missed punches, attendance updates, PTO corrections, and employee or manager questions regarding payroll, PTO, deductions, and pay timing.
• Monitor payroll-related inquiries, track open items, and maintain accurate documentation for payroll and timekeeping changes.
• Lead weekly payroll reporting for accounting, bi-weekly management reporting, and custom reporting requests from HR, Accounting, leadership, and business partners.
• Reconcile payroll reports and supporting records, identifying items requiring correction or escalation.
• Manage new hire onboarding and PEO priming, ensuring accurate employee, compensation, work-location, tax, benefits, payroll, and timekeeping information.
• Partner with HR, Recruiting, hiring managers, and the PEO to resolve missing or inconsistent onboarding information before payroll deadlines.
• Lead payroll training for employees and managers covering deadlines, timekeeping expectations, PTO processes, and common time-and-attendance questions.
• Develop and maintain payroll procedures, instructions, checklists, and recurring communications.
• Identify recurring payroll and timekeeping issues and recommend process, communication, and control improvements.

HR Operations & Business Support

• Track leave-of-absence activity, work authorization and visa expiration items, and coordinate payroll-related follow-up with HR.
• Support new property setup by coordinating payroll, work-location, timekeeping, and employee-system requirements.
• Maintain confidentiality when handling sensitive employee and payroll matters and elevate issues appropriately.

Our client is an equal opportunity employer that welcomes and encourages diversity in the workplace. It does not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We will consider qualified applicants with criminal histories for employment.