Payroll Manager

Propel Recruitment LLC; California (MO); Hybrid; USD 150,000 - 160,000; Full time

Job summary

Propel Recruitment LLC partnered with a large healthcare organization to hire an experienced Payroll Manager. This primarily remote role includes in-person leadership meetings in Alameda County, CA, with CA residency required.

You will own payroll operations, timekeeping, scheduling, and workforce management across multiple entities while driving system improvements and compliance. The position emphasizes cross-functional collaboration with HR, Finance, and Operations, requiring strong

Qualifications

• 5+ years of progressive payroll and workforce management experience.
• Strong full-cycle payroll experience with compliance and regulatory reporting.
• Strong knowledge of California wage and hour laws and payroll taxes.
• Experience in a complex, multi-location organization; healthcare payroll preferred.
• Experience with Workday and ADP is preferred.

Responsibilities

• Manage full-cycle, end-to-end payroll for affiliated entities, including processing and distribution.
• Oversee timekeeping and scheduling, ensuring accurate time records and approvals.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Research and resolve payroll discrepancies, tax issues, and inquiries.
• Lead system implementations, upgrades, and process improvements.
• Develop reporting and workforce metrics to support leadership decisions.

Skills

Full-cycle payroll

Workday

ADP

Payroll compliance

Timekeeping

Scheduling systems

Analytical skills

Communication

Education

Bachelor’s degree in Business Administration, Human Resources, Finance, Healthcare Administration, or related field

CPP certification preferred

Tools

Workday

ADP

Job description

Primarily Remote | Alameda County, CA | $150K–$160K Base Salary

The Opportunity

We are partnering with a large, established healthcare organization that is looking to add an experienced Payroll Manager to its team.

This is an excellent opportunity for someone who wants the stability and resources of a large healthcare organization while still having the flexibility of a primarily remote schedule.

The Payroll Managerwill have significant ownership and visibility, overseeing payroll operations across multiple entities while also playing an important role in timekeeping, workforce management, systems optimization, compliance, and process improvement.

The position is remote day-to-day, with in-person leadership meetings approximately twice per month in Alameda County.

Please note: Only candidates who currently reside in California will be considered for this opportunity.

Why This Opportunity Stands Out

Primarily remote with approximately 2 onsite leadership meetings per month

High-visibility role with meaningful ownership and the opportunity to make an impact

Partner closely with HR, Finance, Operations, leadership, and shared services

Broad responsibilities beyond simply processing payroll

Opportunity to lead and improve payroll, timekeeping, scheduling, and workforce management processes

Significant exposure to systems implementation, automation, reporting, and process improvement

Work within a large, complex, multi-location environment

Opportunity to become a key payroll and workforce management resource within the organization

What You’ll Be Doing

• Manage full-cycle, end-to-end payroll for affiliated entities, including preparation, validation, processing, reconciliation, and timely distribution
• Ensure accurate processing of regular pay, overtime, differentials, bonuses, PTO, on-call pay, deductions, garnishments, and adjustments
• Review, reconcile, and validate payroll data prior to final processing
• Research and resolve payroll discrepancies, employee concerns, tax issues, and payroll inquiries
• Ensure compliance with applicable federal, state, and local payroll and wage and hour requirements
• Oversee timekeeping operations, ensuring employee time records are accurately reviewed, validated, and approved
• Identify, investigate, and resolve timekeeping exceptions
• Manage employee scheduling systems and support workforce management operations
• Serve as a subject matter expert for payroll, timekeeping, and scheduling systems
• Lead system implementations, testing, training, upgrades, integrations, and optimization
• Identify opportunities for automation, standardization, and process improvement
• Support payroll, 401(k), workers’ compensation audits, reporting requirements, and year-end activities
• Develop reporting and workforce metrics to support leadership decision-making
• Partner closely with HR, Finance, Operations, leadership, and shared services teams

These responsibilities are based on the original position description while keeping the employer's identity confidential.

What We’re Looking For

• 5+ years of progressive payroll and workforce management experience
• Strong full-cycle payroll experience, including processing, reconciliation, compliance, and regulatory reporting
• Strong knowledge of California wage and hour laws, payroll regulations, and tax compliance requirements
• Experience working within a complex, multi-location organization
• Healthcare or medical group payroll experience strongly preferred
• Experience with Workday and ADP preferred
• Experience with timekeeping, scheduling, and workforce management systems
• Experience implementing or improving payroll, timekeeping, or scheduling systems is a plus
• Strong analytical, organizational, and problem-solving skills
• High level of accuracy and attention to detail
• Ability to independently manage multiple priorities and strict payroll deadlines
• Strong communication skills with the ability to partner effectively across departments and levels of leadership
• Bachelor’s degree in Business Administration, Human Resources, Finance, Healthcare Administration, or a related field, or equivalent relevant management experience
• CPP or similar payroll certification preferred

Location & Work Arrangement

Alameda County, California

This is a primarily remote position with approximately two in-person leadership meetings per month in Alameda County.

Candidates may live anywhere within California; however, they must be able to attend the required onsite meetings in Alameda County. Only candidates who currently reside in California will be considered.

Compensation

The anticipated base salary range for this position is $150,000–$160,000 annually.

Actual compensation within this range will be determined based on relevant experience, skills, qualifications, and other job-related factors.

Interested?

If you’re an experienced payroll professional who enjoys owning payroll operations, improving processes, working with systems, and partnering across a complex organization, we’d love to connect.

Apply directly or reach out for a confidential conversation to learn more. Please include a copy of your resume in PDF format when applying.