Payroll Lead

Nmble Hiring Solutions; Jacksonville (FL); Hybrid; USD 90,000 - 120,000; Full time

Job summary

A growing multi-national organization is seeking a seasoned Global Payroll Lead to oversee payroll operations across four countries. This role provides significant visibility and strategic involvement, focusing initially on U.S. payroll before centralizing global operations. You will ensure compliance with payroll laws, manage discrepancies, and improve payroll processes. Ideal candidates have 5+ years of payroll experience, proficiency in ADP Workforce Now, and bilingual skills in Spanish and English. This position offers substantial opportunities for professional growth.

Qualifications

• 5+ years of progressive payroll experience, including multi-state U.S. payroll.
• High attention to detail with strong analytical and problem-solving skills.
• Self-starter with the ability to work independently and manage competing priorities.

Responsibilities

• Process and manage multi-state U.S. payroll using ADP Workforce Now.
• Transition and centralize payroll operations across the U.S., Canada, U.K., and Mexico.
• Ensure compliance with payroll laws and regulations.

Skills

Multi-state U.S. payroll experience

ADP Workforce Now

Bilingual (Spanish/English)

Payroll compliance knowledge

Analytical skills

Job description

A growing, multi-national organization is seeking a seasoned Global Payroll Lead to take ownership of payroll operations across four countries. This is a high-impact role offering significant visibility, strategic involvement, and long-term growth potential.

This position will initially oversee U.S. payroll and transition into full responsibility for centralized global payroll operations. The organization is preparing for a global payroll platform implementation and future HRIS evaluation, and this individual will play a key role in both initiatives.

If you thrive in dynamic environments and enjoy building, improving, and centralizing processes, this is an exceptional opportunity to make a lasting impact.

Workforce Overview

• Total Employees: 400-600
• Locations: US, Canada, UK, Mexico

Key Responsibilities

• Process and manage multi-state U.S. payroll using ADP Workforce Now.
• Transition and centralize payroll operations across the U.S., Canada, U.K., and Mexico.
• Ensure compliance with federal, state, local, and applicable international payroll laws and regulations.
• Maintain accurate employee payroll records and promptly resolve discrepancies.
• Prepare and review payroll reports, general ledger entries, reconciliations, and statutory filings (e.g., 941s, W-2s, and international equivalents).
• Ensure accurate and timely filing of payroll taxes, including quarterly and year-end reporting.
• Serve as primary liaison with HR regarding payroll-impacting employee changes (new hires, terminations, benefits, deductions, etc.).
• Collaborate with Finance on reconciliations, budgeting, and forecasting related to payroll.
• Support internal and external audits with required documentation and analysis.
• Evaluate and improve payroll processes for accuracy, compliance, and efficiency.
• Provide bilingual (Spanish/English) payroll support to employees as needed.
• Participate in upcoming global payroll platform migration and future HRIS evaluation initiatives.

Qualifications

• 5+ years of progressive payroll experience, including multi-state U.S. payroll.
• Experience with ADP Workforce Now required.
• Exposure to or experience with international payroll strongly preferred.
• Fluency in Spanish (written and verbal) is preferred.
• Strong understanding of payroll compliance, tax regulations, and reporting requirements.
• Experience supporting payroll audits and reconciliations.
• High attention to detail with strong analytical and problem-solving skills.
• Self-starter with the ability to work independently and manage competing priorities.
• Experience in a multi-entity or multi-country environment is highly desirable.

Why This Role?

• Opportunity to build and lead a centralized global payroll function.
• Strategic involvement in global payroll system implementation.
• High visibility role partnering closely with Finance and HR leadership.
• Significant opportunity for professional growth as systems and infrastructure evolve.