Payroll / HR Coordinator (PHRC)

White Sands Healthcare; Hobbs (NM); On-site; USD 35,000 - 55,000; Full time

Job summary

White Sands Healthcare in Hobbs, NM seeks a Payroll and HR Coordinator to manage payroll processing, benefits, and employee relations in line with company policies and applicable laws.

You will handle onboarding, recruitment support, and records management while ensuring confidentiality and accuracy in payroll operations, compliance with labor regulations, and coordination with department heads.

Qualifications

• High school diploma required.
• 2+ years’ proven experience as a payroll specialist.
• Knowledge of local, state and federal guidelines/regulations.
• Proficiency with Microsoft Excel and payroll application systems.
• Strong understanding of payroll accounting and best practices.
• Ability to handle confidential material with discretion.
• High accuracy and attention to detail.

Responsibilities

• Coordinates payroll information by completing payroll preparation, reports and maintaining records.
• Manages day-to-day payroll and HR tasks with urgency and sensitivity for timely completion; performs payroll close per Swipe Clock manual.
• Maintains, prepares, and processes semi-monthly payroll for 50-1100+ employees.
• Processes Time Keeping daily for distribution to department heads for review and correction; enters edits as needed.
• Reconciles payroll before transmission and validates reports.
• Manages payroll variables such as shift differentials, overtime, on-call, and employee status.
• Manages personnel files and time keeping to ensure audit-ready records; reviews licenses and certifications for current status.
• Maintains confidentiality of employee information and records.
• Documents progressive disciplinary actions, suspensions, terminations, investigations and performance management including merit-based pay.
• Partners with hiring managers to determine staffing needs and assists in interviewing and hiring.

Skills

Payroll

HR coordination

Attention to detail

Confidentiality

Excel

Payroll systems

Education

High school diploma

Tools

Swipe Clock

Microsoft Excel

Job description

POSITION DESCRIPTION

Responsible for carrying out facility payroll, human resources and benefit operations in accordance with company policies and procedures and applicable state and federal laws. Responsible for duties not limited to employee relations, benefits, compensation, leave of absence, workers compensation, recruiting, prescreening, hiring, onboarding, new hire orientation, terminations, and participation in unemployment claims.

QUALIFICATIONS

• Highschool Diploma required.
• 2+ years’ proven experience and demonstrated capability as a payroll specialist required.
• Current knowledge of local, state and federal guidelines and regulations.
• Proficiency with Microsoft Excel and payroll application systems.
• Strong understanding of payroll accounting and payroll best practices.
• Ability to deal sensitively with confidential material.
• Must have strong detail orientation and high accuracy level.

RESPONSIBILITIES

• Coordinates payroll information by completing payroll preparation, reports and maintaining records. Manages day-to-day activities of payroll and human resources tasks with a sense of urgency and sensitivity for timely completion; Performs all daily, weekly, and pay period close responsibilities related to payroll processing, as outlined in the Swipe Clock user manual.
• Maintains, prepares, and processes semi-monthly payroll for 50-1100+ internal employees.
• Processes Time Keeping daily for distribution to department heads for review and correction; Enters edits indicated by department heads.
• Reconciles payroll prior to transmission and validate confirmed reports.
• Manages payroll variables such as shift differentials, overtime, on call, employee status, etc.
• Manages personnel files and time keeping to ensure accurate and timely payroll transactions; ensures all employee files are state ready for audit approval; Consistently reviews and verifies employee licenses, certifications, Hepatitis B and TB records to ensure they are current; maintains appropriate records.
• Ensures employee personnel files are complete and employee information are kept confidential; Maintains confidentiality of records, contact and information.
• Documents and maintains all progressive disciplinary action, suspensions, terminations, investigations and performance management, including compensation and pay on merit.
• Partners with hiring managers to determine staffing needs; Screens, interviews, and recommends for hire qualified applicants as directed.
• Executes hiring process through review of new applications to set up interviews; completes pre-employment screenings and verifications; provide recommendations to hiring managers on applicant candidacy.
• Participates in Employee Appreciation Committee and assists in coordinating Employee Recognition Programs.
• Maintains pertinent recruitment and retention documentation.
• Acts on behalf of the Human Resources Manager when Human Resources Manager is not available.
• Coordinates in ensuring compliance with company pay and benefits policies.
• Coordinates in ensuring all new/rehired employees are entered in the payroll system.
• Coordinates in ensuring the payroll system is updated with all pay, job and personal information changes.
• Coordinates in ensuring compliance with Department of Labor/Wage and Hour division regulations.
• Coordinates in properly communicating new and existing benefits programs and policies and procedures.
• Participate in unemployment hearings

White Sands Healthcare provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.