Payroll & HR Admin Specialist - Front Office

Capstone Mechanical; Waco (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Capstone Mechanical is hiring an Operations Support professional to manage payroll, HR administration, and front-office duties in a fast-paced environment. You will process payroll, maintain confidential records, and ensure accurate documentation while delivering a welcoming experience for employees and visitors.

The role combines payroll responsibilities with administrative tasks, requiring discretion, organization, and strong communication.

Qualifications

• High school degree or GED required.
• 2+ years payroll, administrative, or HR support experience preferred.
• Detail-oriented with strong organizational and confidentiality practices.

Responsibilities

• Serve as first point of contact for visitors and callers with a professional, welcoming demeanor.
• Process weekly and semi-monthly payroll accurately and on time.
• Maintain employee payroll records and deductions in HR/payroll systems.
• Input and reconcile benefit deductions and payroll reimbursements.
• Handle PTO/CTO requests and maintain confidential files.
• Support events, communications, and front-office tasks as needed.
• Assist with audits, VOEs, and third-party requests.
• Ensure compliance with company policies and regulatory requirements.

Skills

Attention to detail

Organizational skills

Time management

Discretion with confidential info

Communication skills

Customer service

Multitasking

Education

High School Degree or GED

Tools

Microsoft Office (Outlook, Excel, Word)

HRIS

Payroll systems

Job description

Capstone Mechanical is hiring an Operations Support professional to manage payroll, HR administration, and front-office duties in a fast-paced environment. You will process payroll, maintain confidential records, and ensure accurate documentation while delivering a welcoming experience for employees and visitors.

The role combines payroll responsibilities with administrative tasks, requiring discretion, organization, and strong communication.