Payroll & Finance Administrator

Edrington; New York (NY); Hybrid; USD 71,000 - 89,000; Full time

Benefits offered by this job

Health Insurance with premiums paid

401(k) with Company Match

PTO 25 days + holidays

Hybrid work model

Family leave benefits

Life Insurance & Disability

Tuition Reimbursement

Job summary

Edrington in New York seeks a Payroll Administrator to ensure accurate, on-time payroll across multiple states and to support total rewards processes. You will harmonize payroll data, deductions and benefits while partnering with HR and Finance to uphold compliance.

The role requires multi-state payroll experience, strong Excel, and excellent communication. Edrington offers hybrid work, generous PTO, health insurance, a 401(k) with company match, and wellbeing programs.

Qualifications

• Experience in payroll processing across multi-state environments.
• Advanced MS Excel skills and data integrity focus.
• Experience coordinating payroll with HR and Finance teams.

Responsibilities

• Manage end-to-end payroll processing and on-time payment to employees.
• Process payroll changes including hires, terminations, and compensation updates.
• Administer deductions, retirement contributions and benefits enrollments.
• Maintain compliance with multi-state payroll regulations and tax registrations.
• Prepare payroll and benefits reports for audits and internal reviews.
• Serve as primary contact for payroll & benefits questions and issues.

Skills

Payroll processing

Advanced MS Excel

Verbal & written communication

Multi-state payroll experience

Education

Bachelor’s degree in finance, accounting, or HR

Certified Payroll Professional (CPP) preferred

Tools

ADP Workforce Now

Celergo

Job description

Our Craft

Edrington’s vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the single malt category. Our portfolio is completed with Brugal premium rum from the Dominican Republic. Edrington also has a strategic partnership with No.3 London Dry Gin. Our principal shareholder is a charitable trust, so we were built to make a world of difference. Discover a place where values define our culture. The home of exceptional brands, where people and teams thrive.

• $71,000-$89,000 + Annual Bonus
• 25 days of Vacation Time - including Holiday Break from December 25th through 31st
• Sick Leave Days and Company Holidays
• Health Insurance with Premiums paid by Edrington for Employees and Dependents
• Save for retirement and invest in your future - 401(k) Retirement Plan with Company Match
• Additional benefits include Life Insurance and Disability Plans, Pre-Tax Benefits, Fitness Reimbursement Program & Tuition Reimbursement Program
• 24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing
• Embrace work-life harmony with hybrid working, 26 weeks’ paid maternity, paternity and adoption leave, and up to five paid carers leave days a year
• Experience our exceptional brands with a generous annual product allowance and through Company Events

Our Craft

Edrington’s vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the single malt category. Our portfolio is completed with Brugal premium rum from the Dominican Republic. Edrington also has a strategic partnership with No.3 London Dry Gin. Our principal shareholder is a charitable trust, so we were built to make a world of difference. Discover a place where values define our culture. The home of exceptional brands, where people and teams thrive.

• $71,000-$89,000 + Annual Bonus
• 25 days of Vacation Time - including Holiday Break from December 25th through 31st
• Sick Leave Days and Company Holidays
• Health Insurance with Premiums paid by Edrington for Employees and Dependents
• Save for retirement and invest in your future - 401(k) Retirement Plan with Company Match
• Additional benefits include Life Insurance and Disability Plans, Pre-Tax Benefits, Fitness Reimbursement Program & Tuition Reimbursement Program
• 24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing
• Embrace work-life harmony with hybrid working, 26 weeks’ paid maternity, paternity and adoption leave, and up to five paid carers leave days a year
• Experience our exceptional brands with a generous annual product allowance and through Company Events

Our Blend Of Benefits

• $71,000-$89,000 + Annual Bonus
• 25 days of Vacation Time - including Holiday Break from December 25th through 31st
• Sick Leave Days and Company Holidays
• Health Insurance with Premiums paid by Edrington for Employees and Dependents
• Save for retirement and invest in your future - 401(k) Retirement Plan with Company Match
• Additional benefits include Life Insurance and Disability Plans, Pre-Tax Benefits, Fitness Reimbursement Program & Tuition Reimbursement Program
• 24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing
• Embrace work-life harmony with hybrid working, 26 weeks’ paid maternity, paternity and adoption leave, and up to five paid carers leave days a year
• Experience our exceptional brands with a generous annual product allowance and through Company Events

Embrace Excellence

As our Payroll Administrator, your mission is to ensure every employee is paid correctly and on time, upholding the highest standards of accuracy, confidentiality, and compliance. You will play a critical role in executing seamless payroll operations across multiple states and jurisdictions, maintaining data integrity, and supporting our Total Rewards strategy.

With a focus on service excellence, process improvement, and attention to detail, you will partner with HR, Finance, external vendors, auditors, and payroll providers to deliver accurate and efficient payroll operations. In addition, you will coordinate and support employee benefit processes by maintaining accurate records, processing benefit-related transactions, assisting employees with payroll and routine benefit inquiries, and ensuring payroll and benefits data remain aligned across systems. Your contributions will directly support employee trust, regulatory compliance, and operational success across the organization.

This role will manage payroll operations, maintain compliance with evolving payroll regulations, support employee benefit programs, and ensure the accurate administration of payroll deductions, retirement plan contributions, and benefit-related transactions with precision and minimal supervision.

Make an Impact

• Manage end-to-end payroll processing, ensuring accurate and timely payment of employees and compliance with all relevant tax laws and company policies.
• Process payroll changes including new hires, terminations, compensation updates, tax withholdings, benefit deductions, and retirement plan contributions.
• Maintain compliance with multi-state and local payroll regulations, tax registrations, and legislative requirements.
• Administer employee benefits programs, including enrolments, life events, terminations, eligibility updates, and payroll deductions.
• Support employees with routine payroll and benefits queries, escalating complex issues when required.
• Conduct regular audits and reconciliations across payroll, benefits, retirement plans, and HR systems to ensure data accuracy and integrity.
• Investigate and resolve discrepancies relating to payroll, benefits, deductions, and retirement contributions.
• Maintain and optimise payroll systems
• Proactively identify and resolve payroll, tax, compliance, and benefits-related issues with minimal supervision.
• Prepare payroll and benefits reports, support internal and external audits, and maintain audit-ready documentation.
• Act as key point of contact for employee payroll and benefits matters.
• Ensure accurate administration of payroll deductions, retirement plans, and benefit-related transactions while driving process improvements and operational efficiency

Closing Date: 11 November

Your Talent And Skills

• Bachelor’s degree in finance, accounting, human resources, or equivalent field.
• Certified Payroll Professional (CPP) preferred.
• Experience in payroll processing and HRIS systems.
• Experience with ADP Workforce Now and/or Celergo strongly preferred.
• Proven experience processing multi-state payroll.
• Experience supporting employee benefit programs and enrollment processes preferred.
• Experience working within benefits portals and HRIS systems preferred.
• Experience performing payroll and benefit deduction reconciliations preferred.
• Experience supporting internal or external audits through data validation, reporting, and documentation preferred.
• Advanced MS Excel skills.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Upholds confidentiality and demonstrates professionalism, integrity, and responsibility.
• Proactive and able to work autonomously when necessary.
• Capability to work with large volumes of data and numerical analysis.

A Place For Everyone

We’re proud of our inclusive culture – where unique experiences, ideas and perspectives are celebrated. We want everyone to feel respected and empowered to contribute to our success. Get involved. From colleague networks like Balance, Pride and Kick-Start to inclusion allies and DE&I champions, we encourage our people to be curious, get involved and help us make change happen.