Payroll Analyst

Legends; San Francisco, Northern (CA, KY); Hybrid; USD 62,000 - 73,000; Full time

Job summary

Legends Global is seeking a Payroll Analyst to manage the full payroll cycle for a dynamic, fast-paced environment in San Francisco. You will ensure accurate calculations, timely transmissions via ADP EV5, and alignment between payroll, labor reports, and timesheets.

The role requires confidentiality, strong Excel skills, and the ability to adapt to irregular hours including weekends. Responsibilities include processing payroll, generating labor reports, backing up the Payroll Manager, and

Qualifications

• Prior experience in payroll processing (minimum 3 years).
• 3 years’ experience with labor reporting processes and timekeeping systems.
• Very strong knowledge of payroll software and Microsoft Excel (tech-savvy).
• Strong organization skills and ability to meet deadlines.
• Excellent attention to detail and analytical skills.
• Ability to handle sensitive information with confidentiality.
• Work a flexible schedule, long hours and on weekends.
• Ability to interpret union contracts.

Responsibilities

• Payroll Processing - Manage the complete payroll cycle, including data entry, distribution of payroll and validate employee pay calculations and deductions prior to transmission.
• Ensure payroll is transmitted accurately and on schedule using ADP EV5.
• Confirm payroll outcomes, gross pay, deductions, net pay matches approved records.
• Labor Reporting - Generate and analyze daily, monthly and per event labor reports to provide to management including ADOF and GM as required.
• Maintain consistency between payroll and labor reporting records.
• Collaborate with department managers. Ensure hours/payroll inputs used for reporting are completed and accurate.
• Tips and Timesheets - Assist with the collection and verification of employee timesheets matches with ABIMM.
• Assist in processing tip payments and reconcile for accuracy.
• Ensure that all hours worked and tips earned are accurately reflected in payroll.
• Maintain documentation and audit trails for payroll processing.
• Compliance and Controls - Follow internal payroll procedures and Ensure confidentiality of employee payroll information.
• Additional Tasks - Serve as back up to the Payroll Manager and Payroll Supervisor during absences or peak periods.
• Process wage garnishments and maintain appropriate documentation.
• Support the payroll team with various administrative tasks and special projects as assigned.
• Respond to employee inquiries regarding payroll issues and provide excellent customer service.

Skills

Payroll processing

Labor reporting

Timekeeping systems

Advanced Excel

Data confidentiality

Customer service

Bilingual

Union contracts

Education

High School Diploma or GED

Bachelor’s degree in Accounting, Finance, or Business Administration

Tools

ABIMM timekeeping

ADP EV5

Job description

The Payroll Analyst is responsible for completing and transmitting payroll from start to end, ensuring all employee payments and deductions are accurately calculated, applied, and processed. This role also supports labor reporting and ensures payroll-related data is complete, compliant, and delivered on time. As part of our company, you will be exposed to a dynamic and fast-paced environment that requires flexibility and adaptability. Due to the nature of our business, our industry experiences fluctuations may result in irregular working hours, including weekends and holidays.

KEY RESPONSIBILITIES

• Payroll Processing - Manage the complete payroll cycle, including data entry, distribution of payroll and validate employee pay calculations and deductions prior to transmission.
• Ensure payroll is transmitted accurately and on schedule using ADP EV5.
• Confirm payroll outcomes, gross pay, deductions, net pay matches approved records.
• Labor Reporting - Generate and analyze daily, monthly and per event labor reports to provide to management including ADOF and GM as required.
• Maintain consistency between payroll and labor reporting records.
• Collaborate with department managers. Ensure hours/payroll inputs used for reporting are completed and accurate.
• Tips and Timesheets - Assist with the collection and verification of employee timesheets matches with ABIMM.
• Assist in processing tip payments and reconcile for accuracy.
• Ensure that all hours worked and tips earned are accurately reflected in payroll.
• Maintain documentation and audit trails for payroll processing.
• Compliance and Controls - Follow internal payroll procedures and Ensure confidentiality of employee payroll information.
• Additional Tasks - Serve as back up to the Payroll Manager and Payroll Supervisor during absences or peak periods.
• Process wage garnishments and maintain appropriate documentation.
• Support the payroll team with various administrative tasks and special projects as assigned.
• Respond to employee inquiries regarding payroll issues and provide excellent customer service.

Required Qualifications

• Prior experience in payroll processing minimum of 3 years.
• 3 years’ experience with labor reporting processes and timekeeping systems.
• Very strong knowledge of payroll software and Microsoft Excel (tech-savvy).
• Strong organization skills and ability to meet deadlines.
• Excellent attention to detail and analytical skills.
• Ability to handle sensitive information with confidentiality.
• Work a flexible schedule, long hours and on weekends.
• Ability to interpret union contract.
• Education: High School Diploma or GED

Preferred Skills

• Familiarity with labor laws and regulations.
• Experience with electronic timekeeping systems ABIMM.
• Experience with ADP EV5.
• Bilingual to effectively communicate with our diverse workforce.
• Bachelor’s degree in Accounting, Finance, or Business Administration

Hourly range: $30-$35/hour

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination when using a 10 key pad or computer keyboard. Additionally, the position requires near and far vision when reading and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, push and pull files, paper and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. Must be able to withstand loud noise in the environment. The position is on site.

Equal Opportunity

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor. Promotion from within is encouraged whenever qualified employees of Legends Global are available.

Employment is contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States.

Final candidates will be required to undergo a background check.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.