Payroll Director US & Canada

Pslgroup; United States; On-site; USD 110,000 - 140,000; Full time

Job summary

P\S\L Group is seeking a Senior Payroll Manager to independently manage the accurate, timely payroll for US and Canadian operations. This role leads the full payroll lifecycle, partnering with Talent, Finance, Legal, and vendors to maintain strong controls and scalable practices.

The ideal candidate will handle multi‑jurisdiction payroll accounting, statutory reporting, and 401(k) payroll support while delivering a confidential, high‑service experience to employees and stakeholders.

Qualifications

• Lead end-to-end biweekly payroll processing for US and Canadian employees.
• Ensure accurate payroll inputs and compliance with federal, state, local and provincial requirements.
• Coordinate year-end reporting, W-2s and cross-border tax obligations.

Responsibilities

• Own US and Canadian payroll processing lifecycle and reconciliations.
• Maintain compliance calendars for payroll, tax and reporting deadlines.
• Respond to payroll notices, audits, and inquiries with timely, accurate actions.
• Administer and reconcile benefits deductions and 401(k) payroll interactions.
• Collaborate with Talent, Finance, Legal, and vendors to improve processes.
• Ensure secure handling of payroll data per policy and privacy rules.

Skills

Payroll processing

US payroll

Canada payroll

Tax compliance

Data privacy

Tools

ADP

HRIS

Job description

Our Vision

P\\S\\L Group is a global organisation dedicated to putting information at the service of medicine. The companies and people of the P\\S\\L Group aim to improve medical care by serving those who need it, those who provide it and those who seek to improve it.

To this end, we want our information and education services to contribute to the goals we share with our clinicians, clients and supporters, namely: to accelerate the advancement of medicine and help people enjoy better, longer lives.

Purpose

Our key contribution to society is to help clinicians and those who support them provide state-of-the‑art medical care.

Our primary business purpose is to help clients and supporters increase the effectiveness of activities pertaining to scientific communication, medical education and the maintenance of audience intimacy.

Objective

The Senior Payroll Manager will be the independent, hands‑on payroll subject‑matter expert responsible for the accurate, timely, compliant, and confidential delivery of payroll for US and Canadian operations. The role owns the full payroll lifecycle and partners closely with Talent, Finance, Legal, employees, benefit and payroll vendors to maintain strong controls, resolve issues, and build scalable payroll practices.

This is a highly autonomous role for a professional who can confidently manage complex multi‑jurisdiction payroll operations, including payroll accounting, statutory reporting, benefits deductions, and 401(k) payroll support. The successful candidate will improve processes and systems while providing a reliable, high‑service experience to employees and stakeholders.

What you will do

Payroll Operations and Compliance

• Lead end-to-end biweekly payroll processing for US and Canadian employees, including regular wages, overtime, bonuses, monthly sales commissions, deductions, reimbursements, terminations, and off-cycle payments.


• Act as the primary internal expert for US federal, state, and local payroll requirements and Canadian federal and provincial payroll requirements, including income‑tax deductions, CPP, EI, provincial obligations, and statutory reporting.


• Review and validate payroll inputs before each payroll cycle, including time and attendance data, pay‑rate changes, commissions, tax elections, benefit deductions, new hires, terminations, and employee master data.


• Support new US state and Canadian provincial registrations and maintain compliance calendars for payroll, tax, and reporting deadlines.


• Review, investigate, and coordinate responses to payroll tax notices, agency inquiries, audits, and other compliance matters.


• Maintain secure and confidential handling of employee payroll information in accordance with Company policies, payroll‑provider controls, and applicable privacy requirements.

Year-End Reporting and W-2 Accountability

• Own and coordinate US year-end payroll activities, including reconciliation, review, timely filing, and employee distribution of Forms W-2 and W-3.


• Manage W-2 correction processes, including W-2c coordination, root‑cause analysis, employee communication, and documentation when needed.


• Reconcile W-2 totals to payroll registers, quarterly payroll tax returns, general ledger activity, benefit deductions, and retirement‑plan contributions.


• Coordinate required Canadian year-end reporting, including T4s, T4As where applicable, RL-1 reporting where applicable, and other payroll‑related statutory forms, remittances, and reconciliations.


• Ensure accurate and timely payroll tax filings, remittances, quarterly reporting, and year-end documentation in collaboration with ADP or other payroll providers and internal stakeholders.

Benefits, 401(k), and Employee Deductions

• Manage payroll‑related benefit deductions, eligibility changes, leave‑related pay impacts, and reconciliations with benefit carriers, brokers, and vendors.


• Administer and reconcile payroll‑related Canadian retirement savings deductions, including RRSP contributions and employer programs where applicable; ensure timely, accurate remittances and coordination with plan administrators and vendors.


• Oversee payroll aspects of 401(k) administration, including employee contribution elections, employer match calculations, payroll file accuracy, funding coordination, and reconciliation support.


• Partner with Talent and Benefit vendors to implement annual enrollment changes, benefit elections, compensation changes, and employee lifecycle events accurately and on time.


• Identify, investigate, and resolve discrepancies between payroll, HRIS, benefits, 401(k), and vendor records.

Finance, Controls, and Reporting

• Prepare and reconcile payroll journal entries, payroll‑related accruals, tax liabilities, benefit deductions, retirement contributions, and relevant balance‑sheet accounts.


• Coordinate with Finance on payroll close activities, general ledger accuracy, management reporting, internal and external audit support, and control documentation.

Develop and maintain pay