Payroll Coordinator Senior

Corewell Health; Grand Rapids (MI); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive benefits package

On-demand pay (Payactiv)

Discounts directory

Retirement options with company match

Job summary

Corewell Health in Grand Rapids, MI, seeks a Payroll Analyst to apply analytical skills across timekeeping and payroll functions. You will train Payroll Coordinators, back up time editor training, and support departments and team members with HCM systems and direct deposit.

Responsibilities include developing standard processes, ensuring FLSA compliance, and maintaining accurate payroll while delivering excellent customer service to our team members.

Qualifications

• High school diploma or equivalent is required.
• Minimum several years of experience in payroll and timekeeping.
• Experience applying company pay practices and compliance standards.

Responsibilities

• Serve as primary trainer for Payroll Coordinators and back up time editor training.
• Prepare and distribute workload reports for payroll review.
• Ensure accurate, timely processing of on- and off-cycle payrolls.
• Maintain payroll documentation and respond to inquiries using ticketing software.

Skills

Analytical thinking

Detail-oriented

Customer service

Timekeeping systems

HCM/payroll software

Education

High School Diploma or equivalent

Associate’s Degree (preferred)

Tools

ServiceNow

Payroll software

HCM system

Job description

Job Summary

Utilize critical thinking and problem-solving skills and in accordance with federal and state laws including FLSA, and under moderate supervision from Payroll leadership, responsible for performing a variety of analytical, clerical, payroll and accounting responsibilities related to timekeeping and payroll functions for Corewell Health System and its team members. Is the primary trainer for Payroll Coordinators. Serves as training backup and support for time editor training. Be a resource and provide assistance to departments and team members with the timekeeping and Human Capital Management system (HCM) systems, including direct deposit, tax forms and pay slip view. Deciphers Corewell policies, pay practices and FLSA compliance. Be a integral part of the operations within the Payroll department to achieve accurate and timely payrolls while demonstrating excellent customer service to customers (team members) of Corewell Health.

Essential Functions

• Serves as resource for Payroll Coordinators to navigate complex responsibilities and issues that need escalation.
• Serves as the primary trainer for all new Payroll Coordinators. Serves as training backup and support for time editor training.
• Prepare and distribute workload reports/lists for Payroll Coordinators to efficiently review timecard exceptions.
• Develops and maintains uniform and efficient processes for reviewing timecards and payroll processing preparation for Payroll Coordinators.
• Participates in the development of standards / policies / procedures / guidelines to facilitate consistency across the department and proactively prevent problems.
• Utilize critical thinking and problem-solving skills to navigate through variable payroll related situations presented by leadership and or team members.
• Enters, processes, monitors and maintains a variety of data for inclusion in the on and off cycle payroll payment runs following established Corewell Health guidelines and reviews for accuracy and completeness.
• Ensures that required activities within areas of responsibility are performed in an accurate and timely manner.
• Establish and maintain payroll support documentation of team members within assigned departments in a timely, accurate and confidential manner. Interact with departmental leadership and team members.
• Determine necessary payroll process including review, calculate, implement and audit HCM data flow and alerts of all assigned employee changes originating from Human Resources.
• Assist, research and resolve team members, time editors and leaders with any timekeeping/payroll related inquiries or issues including direct deposit, tax forms and pay slip view, in an accurate and timely manner utilizing ticketing software (i.e., ServiceNow).
• Review and monitor biweekly time and attendance information. Collaborate with editors/leaders to resolve exception/issues.
• Perform prospective audits of assigned department’s input into timekeeping system utilizing timecard and schedules for compliance to governmental labor laws including FLSA and Corewell policy as a check and balance for the accurate outcome of employee paychecks.
• Review and process authorized corrections as requested by department editor/leader. Audit numerous reports for pay accuracy and compliance. Provide timekeeping assistance to departments as needed to enhance the user’s skills.
• Review and verify final processing outcomes of data input during the on-cycle payroll run process.
• Sort departmental mail, email, and faxes throughout the day. Distribute or respond, as appropriate.
• Maintain up-to-date working knowledge of federal, state and local regulations, as well as Corewell Health policies, procedures, pay practices and union contracts (if applicable).
• Demonstrates outstanding customer service mindful of the personal aspect of the payroll relationship between employer and team member and ensures that harmony is maintained through constant concern for the fellow team member.
• Strives for 100% compliance, accuracy and timeliness of all payroll activities.
• Provide coverage for fellow Payroll team members and other co-workers as necessary for vacations, LOA’s, absences, and trainees. Complete special projects and other tasks as assigned.

Qualifications

Required

• High School Diploma or equivalent
• 3 years of relevant experience Experience in a payroll department that oversees timekeeping and payroll processing.
• 1 year of relevant experience
• Experience applying Corewell Health pay practices in a timekeeping and payroll environment.

Preferred

• Associate’s Degree related field

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings
• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Corewell Health Place - 100 Corewell Drive NW - Grand Rapids

Department Name

Payroll - Corporate

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

8:00 a.m. - 4:30 p.m.

Days Worked

Monday to Friday

Weekend Frequency

N/A

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on‑site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling 616.486.7447.