Manager, System Payroll

Spectrum Health; Grand Rapids (MI); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Comprehensive benefits package

On-demand pay with Payactiv

Retirement with employer match

Job summary

Corewell Health is seeking a Manager, System Payroll to lead a centralized payroll team servicing multiple states, including bi-weekly processing and tax reporting. You will drive compliance, process improvements, and programs with governance across Finance, HRIS and IT.

The role requires 7 years of payroll experience, 3 years of supervisory leadership, and familiarity with Workday/ServiceNow/UKG in a large, multi-site setting. Full-time, daytime schedule in Grand Rapids.

Qualifications

• Bachelor's degree in business administration, HR or accounting.
• 7 years of relevant payroll experience.
• 3 years of supervisory experience.
• 3 years in a large, multi-site organization with automated time & attendance/payroll.
• 1 year of experience with Workday, ServiceNow and UKG.
• Payroll Professional Certification (CPP) is preferred.

Responsibilities

• Lead the payroll operations team, setting goals and coordinating work.
• Ensure timely bi-weekly payroll processing and tax reporting.
• Maintain compliance with wage, hour, benefits, and other payroll rules.
• Improve payroll processes and control environments, including audits and data retention.
• Collaborate with Finance, HRIS, IS and external stakeholders for year-end activities.

Skills

Payroll management

Leadership

Regulatory compliance

Time & attendance

Workday

ServiceNow

UKG

Education

Bachelor's Degree in business administration, HR or accounting

Payroll Professional Certification (CPP)

Tools

Workday

ServiceNow

UKG

Job description

About Corewell Health

Our new name signals our bold commitment to health and wellness. At our core, we are here to help people be well so they can live their healthiest life possible. Through health care and health coverage, we create more value. Through compassion, collaboration, clarity, curiosity, and courage, we make anything and everything possible. Through our people, we care for the whole person with respect, dignity, and love. Everyone deserves opportunities and resources for better health. Everyone deserves our relentless pursuit to innovate and always do better. Everyone deserves to have a community be a great place to live, work, learn and play. We believe health and well-being should be within reach for all. We believe the system to support the entire health and wellness journey starts with prevention. We believe that together we will make a difference. Together, we are here to make health better for everyone.

The Manager, System Payroll

The Manager, System Payroll is responsible for leading, planning, administering and overseeing the activities of the payroll operations team. This includes leading, developing and coaching a team of direct reports as well as setting department goals, objectives, policies procedures, and oversight of a complex centralized payroll program that serves 60,000+ team members in multiple states. Responsible for the timely and accurate bi-weekly payroll preparation/processing, tax reporting while ensuring compliance with the company policies and federal, state and local tax laws.

Scope of Role

• Leads a team while performing all management duties, including budgeting, hiring, performance reviews, coordinating and scheduling work, salary recommendations, development, leadership, grievance resolution, coaching, counseling, and modeling core values at all times.
• Keeps up to date and ensures compliance with governmental regulations and requirements for payroll wage and hour, garnishments, deductions, benefits, retirement, fringe benefits, time off, and compliance.
• Maintains knowledge of trends and best practices.
• Makes recommendations and applies the knowledge to maintain the integrity of the payroll function.
• Leads the operational supervision of the payroll function, ensuring the accurate and timely processing of payroll.
• Holds team accountable for excellent customer service and resolves escalations that may arise.
• Properly files all tax returns and meets reporting requirements for state wage detail reporting, new hire reporting, W2 preparation, while monitoring the accuracy and ensuring that all deadlines are met.
• Implements, documents, and continuously improves payroll processes that include document retention, manual checks, overpayment, manual deductions, gross pay calculations, deferred compensation, garnishments, levies, child support, relocation, etc.
• Is a champion of change.
• Evaluates and improves audit, disaster recovery, and record retention processes and procedures.
• Establishes an annual plan (including year-end activities) in collaboration with Finance, HRIS, IS, and other key stakeholders.
• Communicates, collaborates, and acts as a consultant both internally and externally (audits, legal counsel, etc.).
• Evaluates and audits payroll program specifications within the technology systems.

Qualifications Required

• Bachelor's Degree or experience equivalent in business administration, human resources or accounting.
• 7 years of relevant experience direct payroll experience.
• 3 years of relevant experience supervisory.
• 3 years of relevant experience in a fully automated time & attendance / payroll environment within a large, multi-site organization.
• 1 year of relevant experience Workday, ServiceNow and UKG.
• Payroll Professional, Certified (CPP).
• Strongly preferred.

Preferred

• 1 year of relevant experience Workday, ServiceNow and UKG.
• Payroll Professional, Certified (CPP).
• Strongly preferred.

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv.
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance.
• Traditional and Roth retirement options with service contribution and match savings.
• Eligibility for benefits is determined by employment type and status.

Primary Location

Site - Corewell HealthPlace - 100 Corewell Drive NW - Grand RapidsDepartment Name Payroll - CorporateEmployment Type Full timeShift Day (United States of America)Weekly Scheduled Hours 40 Hours of Work8 a.m. to 5 p.m.Days Worked Monday to FridayWeekend Frequency N/A

We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category.

We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do.

We invite those that share in our commitment to join our team.

People are at the heart of everything we do, and the inspiration for our legacy of outstanding outcomes, innovation, strong community partnerships, philanthropy and transparency.

Corewell Health is a not-for-profit health system that provides health care and coverage with an exceptional team of 60,000+ dedicated people, including more than 11,500 physicians and advanced practice providers and more than 15,000 nurses providing care and services in 22 hospitals, 300+ outpatient locations and several post-acute facilities, and Priority Health, a provider-sponsored health plan serving more than 1.2 million members. Through experience and collaboration, we are reimagining a better, more equitable model of health and wellness.