Payroll Coordinator – Part-Time

Hannibal-LaGrange University; Hannibal (MO); On-site; USD 28,000 - 39,000; Part time

Job summary

Hannibal-LaGrange University in Hannibal, MO, seeks a Part-Time Payroll Coordinator to join the Business Office. The role involves processing semi-monthly payrolls, reconciling vendor bills and taxes, and supporting HR and Finance with audits.

The successful candidate will have a Bachelor’s degree and 2+ years in payroll or accounting, with proficiency in Word, Excel, and Outlook. This is a part-time, on-site position with a strong emphasis on accuracy and integrity.

Qualifications

• Bachelor’s degree is required.
• 2+ years payroll or accounting experience preferred.
• 2+ years of HR experience preferred.
• Bookkeeping and accounting experience preferred.
• Experience with Microsoft Word, Excel, and Outlook required.

Responsibilities

• Maintain confidentiality of personnel files and payroll records.
• Process and reconcile payrolls on a semi-monthly schedule.
• Process, reconcile, and pay monthly payroll vendor bills.
• Handle monthly federal/state tax deposits and related reports.
• Assist with end-of-month tasks, benefits reconciliation, and GL postings.
• Collaborate with HR/Finance on budgets, absences, and audits.

Skills

Attention to detail

Communication skills

Adaptability

Learning new software

Integrity

Education

Bachelor’s degree

Payroll or accounting experience

HR experience

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Position Number: 1.3.1.6. Date: 2/18/2026 Position Title : Part-Time Payroll Coordinator

Department: Business Office Division: Business and Finance

Number of hours per week for which this position is budgeted: 15

Number of months per year for which this position is budgeted: 12

Reports to: Human Resources Exempt Non-Exempt

POSITION SUMMARY

The Payroll Coordinator works out of the Business Office and is responsible to the Vice President of Business and Finance. The position is part-time and does not offer benefits. Employee must possess a vibrant, personal Christian faith including a clear testimony of Christian conversion and be actively involved in an evangelical, preferably Southern Baptist, church.

DUTIES AND RESPONSIBILITIES

• Maintain confidentiality of personnel files and ensure accurate reconciliation with payroll records.
• Process and reconcile payrolls for all employees on a Semi-Monthly schedule.
• Process, reconcile, and pay monthly payroll vendor bills.
• Process, reconcile, and pay monthly federal and state tax deposits.
• Process end-of-month payroll tasks and reconcile benefits with Accounts Payable, Controller, and Institutional Advancement.
• Process reports including but not limited to: CCCU Survey, MBC Report, W2/W3, 941 Quarterly Report, and SUTA Quarterly Reports.
• Work closely with Financial Aid to organize and maintain student Work Study awards.
• Place Work Study eligible students into jobs and maintain student budgets.
• Work with the Academic Office to process faculty pay orders for adjunct and overload compensation.
• Assist Controller and VP of Business with budget changes and reconciliation.
• Assist HR in absence request tracking.
• Assist HR with annual non-discrimination testing, Workers’ Compensation audit, IPEDS reporting and Title IX compliance and investigations.
• Assist HR as needed with annual Benefits Open Enrollment.
• Work with HR to perform annual minimum wage update, changes of salaries, and benefit rates in the system.
• Initiate annual approval and updates of housing allowances and FICA status.
• Update annual payroll schedule and official campus closings in the payroll system.
• Use reporting software to run various data analysis as needed.
• Other duties as assigned.

DEPARTMENTAL RELATIONSHIPS

• Work closely with Human Resources Coordinator to ensure benefit and payroll accuracy.
• Work closely with Controller and VP of Business to maintain budget oversight and payroll general ledger reconciliations.
• Work with Academic Office to perform adjunct and overload compensation.
• Work with Financial Aid to track Work Study awards.
• Work with Supervisors of various departments for timesheets and absence notices.
• Work with Accounts Payable and Institutional Advancement during end of month payroll tasks.

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of higher education preferred.
• Strong attention to detail with demonstrated accounting knowledge.
• Ability to adapt quickly to last-minute changes and deadlines.
• Working knowledge of computers and the ability to learn innovative programs.
• Good interpersonal and communication skills.
• Values consistent with the mission and purpose of Hannibal-LaGrange University.
• Affirm and abide by the standards of employment outlined in the HLGU application and Employee Handbook.

EDUCATION, EXPERIENCE, AND TRAINING

• Bachelor’s degree is required.
• 2 or more years of payroll or accounting experience is preferred.
• 2 or more years of human resource experience is preferred.
• Bookkeeping and accounting experience is preferred.
• Experience and proficiency in Microsoft Word, Excel, and Outlook.

* This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. HLGU reserves the right to revise or change job duties, required skills, or qualifications as the need arises. This job description does not constitute a written or implied contract of employment. The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.