Payroll Coordinator - CORP

Montage Hotels & Resorts; Irvine (CA); On-site; USD 43,000 - 47,000; Full time

Job summary

Montage Hotels & Resorts in Irvine, CA is seeking a Payroll Coordinator to oversee bi-weekly multi-state payroll operations. You will collaborate with Payroll, HR, Benefits, Finance and hotel leadership to ensure data integrity, regulatory compliance and excellent service to associates.

The ideal candidate has at least two years of end-to-end payroll experience for a large workforce, strong Excel skills, and experience with Workday or ADP.

Qualifications

• Minimum two years of end-to-end payroll experience for a multi-state workforce.
• Experience with Microsoft Excel for reporting, data analysis, and auditing.

Responsibilities

• Process bi-weekly multi-state payroll activities from start to finish, including imports and tips.
• Review and audit employee time records for accuracy and approvals before processing.
• Process payroll adjustments, garnishments, tax levies, benefit deductions, and employment verifications.
• Support final pay calculations and termination payments in compliance with state regulations.
• Research, analyze, and resolve payroll discrepancies promptly.
• Collaborate with state agencies on wage reporting, unemployment claims, audits, and inquiries.
• Assist with payroll reconciliations, audits, quarter/year-end activities, and reporting.
• Support payroll system testing, enhancements, implementations, and process improvements.
• Respond to payroll questions from employees, managers, and leadership.
• Maintain payroll records and confidentiality.
• Assist Payroll Manager on special projects and cross-functional initiatives.

Skills

Payroll processes

Payroll tax

Reconciliations

Internal controls

Data analysis

Excel

Communication

Time management

Attention to detail

Multitasking

Tools

Workday HRIS

ADP Smart Compliance

Evention

Job description

Live Your Passion. Add Your Magic. At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application. We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

Summary

The Payroll Coordinator supports the accurate and timely processing of multi-state payroll operations. This role partners closely with Payroll, Human Resources, Benefits, Finance, and hotel/property leadership to ensure payroll data integrity, compliance with federal, state, and local regulations, and exceptional customer service for associates. Candidates should have a minimum of two years of end-to-end payroll experience supporting a multi-state workforce of 5,000+ employees. This role requires proficiency in Microsoft Excel, including experience with reporting, data analysis, reconciliations, and payroll auditing. The position reports directly to the Payroll Manager. The ideal candidate is dependable, results-driven, and committed to delivering exceptional service and high-quality work. Strong written and verbal communication skills, sound judgment, professionalism, and a continuous improvement mindset are essential for success in this position.

Key Responsibilities

• Process bi-weekly multi-state payroll activities from start to finish, including imports and variable pay (tips) files.
• Review and audit employee time records to ensure accuracy and approvals prior to payroll processing.
• Process payroll adjustments, off-cycle payments, garnishments, tax levies, benefit deductions, employment verifications, and other payroll transactions as needed.
• Support processing of final pay calculations and termination payments in compliance with state-specific regulations.
• Research, analyze, and resolve payroll discrepancies in a timely manner.
• Partner with state agencies regarding wage reporting, unemployment claims, audits, and compliance inquiries.
• Assist with payroll reconciliations, audits, quarter/year-end activities, and reporting requirements.
• Support payroll system testing, enhancements, implementations, and process improvements.
• Respond to payroll questions from employees, managers, and property leadership teams.
• Maintain payroll records and ensure compliance with company policies and confidentiality standards.
• Assist the Payroll Manager with special projects and cross-functional initiatives.
• Monitor payroll inboxes and ticket queues, ensuring timely resolution of management inquiries.

Qualifications & Skills

• Strong understanding of payroll processes, payroll tax regulations, reconciliations, internal controls, and compliance requirements.
• Proficiency in Microsoft Excel and the Microsoft Office Suite, including data analysis, reporting, and audit support.
• Experience with Workday HRIS, ADP Smart Compliance and Evention preferred.
• Ability to build effective relationships and communicate professionally with employees, managers, and business partners at all levels of the organization.
• Strong analytical, problem-solving, and organizational skills with exceptional attention to detail.
• Demonstrated ability to manage multiple priorities, meet deadlines, and thrive in a fast-paced environment.
• Commitment to accuracy, customer service excellence, continuous improvement, and operational efficiency.
• Ability to perform additional duties and responsibilities as assigned.

The pay scale for the Payroll Coordinator is $31.00 to $34.00. The pay scale is the hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position. Please let us know if you have any questions.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.