PAYROLL COORDINATOR/CLERK

Universal Hospital Services Inc.; Brentwood (TN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive compensation

Medical/Dental/Vision benefits

401(k) with company match

Generous paid time off

Gym facilities

Job summary

Universal Hospital Services Inc. in Brentwood, TN is seeking a Payroll Coordinator to join our team. You will process and review payroll for designated facilities, manage time records, deductions, and data entry to ensure accurate bi-weekly payroll.

The role requires strong data entry, attention to detail, and the ability to work in a fast-paced environment. You will generate pay, distribute reports, and resolve payroll questions from managers and staff.

Qualifications

• High school diploma required.
• 1-3 years of experience processing payroll.
• Proficient data entry skills and payroll software experience.
• Ability to read and interpret payroll reports and regulations.
• Ability to calculate figures and use spreadsheet programs.

Responsibilities

• Processes and reviews Payroll transactions, including timesheets, wage adjustments, and benefit deductions.
• Performs accurate input of employee data and payroll calculations for bi-weekly payroll processing.
• Generates and distributes bi-weekly paychecks or direct deposits and handles off cycle payments.
• Prepares and distributes payroll and finance reports to management and HR.
• Addresses payroll queries from employees and facilities and resolves discrepancies.

Skills

Payroll processing

Data entry

Payroll reports analysis

Excel

Mathematical calculation

Payroll systems

Regulatory compliance

Communication

Problem solving

Attention to detail

Education

High school diploma

Tools

Payroll software

Job description

Responsibilities

BH Shared Services (a UHS company) located in Brentwood, TN is currently seeking an experienced Payroll Coordinator to join our established team.

POSITION SUMMARY: The Payroll Coordinator is responsible for processing and reviewing all payroll transactions for assigned facilities, such as automated time and attendance interface, timesheets, wage adjustments, wage garnishments, benefit deductions, as well as input of employee data and payroll calculations necessary for accurate and timely bi-weekly payroll processing.

The Payroll Coordinator will generate and distribute bi-weekly pay checks or direct deposits, issue manual off cycle payments as required, prepare, and distribute payroll reports to finance, accounting and HR management teams.

This role maintains an open line of communication with UHS and IPM facility management, CFO and HR departments to assist in resolving payroll related issues, answering questions and ensuring our employees receive accurate and timely pay.

The ideal candidate will have proficient data entry skills and a proven ability to use electronic data processing equipment. They must also possess strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced, deadline-driven, collaborative environment.

RESPONSIBILITIES:

• Processes and reviews Payroll transactions, including timesheets, wage adjustments, and benefit deductions. Interface automated time records with payroll application and or perform manual time entry via interpreting time sheets and excel spreadsheets.
• Performs accurate and timely input of employee data and payroll calculations necessary for bi-weekly payroll processing. Prepare excel spreadsheet reconciliations and payroll justification reports detailing hours, gross wage calculation and taxable withholding for each entity processed.
• Generates and distributes scheduled bi-weekly paychecks and or direct deposits, as well as process approved manual off cycle check requests, voids, stop pays, and direct deposit reversals for employees as directed.
• Prepares and distributes bi-weekly reconciliations, payroll, and finance reports to appropriate accounting and management teams, and HR.
• Addresses employee and facility payroll queries regarding hours, salaries, and taxes and resolve discrepancies or issues in a timely manner.

This opportunity provides the following:

• UHS offers a challenging and rewarding work environment
• Growth and development opportunities within UHS and its subsidiaries
• Competitive Compensation
• Excellent Medical, Dental, Vision and Prescription Drug Plan.
• 401k plan with company match
• Generous Paid Time Off
• Gym and workout area

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $15.8 billion in 2024. UHS was again recognized as one of the World’s Most Admired Companies by Fortune; listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 99,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points,

an insurance offering, a physician network and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom. www.uhs.com

Qualifications

REQUIREMENTS:

• High school diploma required
• 1-3 years of experience processing payroll.
• Proficient data entry skills and proven ability to use electronic data processing equipment and related payroll and financial software applications.
• Ability to read, analyze, and interpret payroll reports, payroll related technical procedures, and governmental regulations. Ability to effectively present information and respond to questions from groups of managers, individual employees, and outside agencies.
• Ability to calculate figures and apply basic concepts of math.
• Elementary use of computer spreadsheet programs.
• Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of technical instructions in mathematical or diagram form.
• Proficient working with payroll systems and strong knowledge of payroll regulations and payroll best practices.
• Proficient organizational skills, attention to detail, and the ability to work in a fast-paced, deadline-driven, collaborative environment.
• Ability to effectively present information and respond to questions from groups of managers, individual employees, and outside agencies.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.