Payroll Coordinator (CA)

Seabreeze Management Company, Inc.; Aliso Viejo (CA); On-site; USD 31,519,000 - 48,712,000; Part time

Job summary

Seabreeze Management Company, Inc. in Aliso Viejo, California, is seeking a part-time Payroll Coordinator to support our payroll function. The role focuses on accurate processing, data management, timekeeping review, and regulatory compliance in a fast-paced environment.

Ideal candidates have at least 2 years of payroll experience, familiarity with multi-state requirements, and proficiency in payroll software and MS Excel. The position offers a 20-hour workweek with a flexible schedule.

Qualifications

• At least 2 years of payroll experience, multi-state a plus.
• Solid knowledge of payroll processes, taxation, and compliance.
• Familiarity with federal, state, and local payroll regulations.
• Proficient in payroll software and MS Office, especially Excel.
• Strong attention to detail and accuracy.
• Effective organizational and time-management skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Payroll processing for employees in a timely and accurate manner.
• Ensure proper calculation and distribution of wages, bonuses, and other compensation.
• Manage garnishments and other liens.
• Maintain and update employee payroll records and tax status.
• Input payroll information into the system accurately.
• Review and verify timekeeping records for accuracy.
• Investigate and resolve discrepancies in payroll data.
• Stay informed about payroll regulations and compliance requirements.
• Generate payroll reports for accounting and brokers.
• Provide timely responses to payroll inquiries and collaborate with PSO.

Skills

Attention to detail

Time management

Communication skills

Multi-state experience

Tools

Payroll software

MS Excel

Job description

Introduction

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 90,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 30 years. With offices throughout California and Nevada, Seabreeze has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

Description

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 90,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 30 years. With offices throughout California and Nevada, Seabreeze has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live.

Amazing Opportunity

We’re growing and so it our payroll function! If you have a strong understanding of payroll processes, excellent attention to detail, and the ability to work efficiently in a fast-paced and dynamic work environment, this role is for you. The Payroll Coordinator will be responsible for supporting the payroll function, ensuring accuracy, and assisting with related tasks.

Your Day Will Consist Of The Following Activities

• Payroll Processing:


• Assist in the accurate and timely processing of payroll for employees.


• Ensure proper calculation and distribution of wages, bonuses, and other compensations.


• Manage garnishments and other liens


• Data Management:


• Maintain and update employee records, including changes in personal information, tax status, and other relevant data.


• Input payroll information into the system with a high level of accuracy.


• Timekeeping:


• Review and verify timekeeping records for accuracy.


• Address discrepancies and work with relevant departments to ensure correct information.


• Problem resolution and compliance:


• Investigate and resolve discrepancies in payroll records


• Stay informed about federal, state, and local payroll tax regulations.


• Assist in ensuring compliance with labor laws and other relevant regulations.


• Reporting and analysis:


• Generate payroll reports as needed for accounting and brokers


• Prepare and maintain accurate payroll documentation.


• Colleague Inquiries:


• Respond to employee inquiries related to payroll in a timely and professional manner.


• Collaborate with other members of PSO to address and resolve payroll-related issues.

Requirements

• At least 2 years of experience in payroll – multi-state experience a plus


• Solid knowledge of payroll processes, taxation, and compliance.


• Familiarity with federal, state, and local payroll regulations.


• Proficient in payroll software and MS Office, especially Excel.


• Strong attention to detail and accuracy.


• Effective organizational and time-management skills.


• Excellent communication and interpersonal skills.

Availability

This role is part-time and averages 20 hours per week that can be either 4 hours over 5 days, or a few days per week.

Physical Requirements And Work Environment

• The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


• Must be able to sit for extended periods of time at a desk on in meetings


• Must have dexterity or device for typing/using a keyboard


• Must be mobile enough to move around office


• Must be able to hear or use a device in order to receive telephone calls and respond to voice mail messages

Work Environment

The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request an accommodation such as an ASL interpreter, please contact Renee Lott at [phone].