Bilingual HR Coordinator - PortMiami

seaboardmarine; Miami (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401K with match

Medical/Dental/Vision

Tuition Reimbursement

Life Insurance

Supplemental Medical

Paid Time Off

Parental Leave

Paid Holidays

EAP

FSA

Job summary

Seaboard Marine in Miami is seeking an HR Assistant with a focus on benefits administration, performance support, and employee relations. You will manage health, dental, vision, and 401(k) programs, assist with leave, workers’ compensation, and training, and help maintain compliant HR records while supporting management across the organization.

The role requires bilingual communication in English and Spanish and the ability to work independently in a fast-paced maritime environment.

Qualifications

• 1 year of HR experience or 1 year in an admin role with a HR degree.
• Knowledge of employment laws and employee relations decisions.
• Ability to prepare employee docs including disciplinary actions within 3 months.
• Strong communication in English and Spanish; able to interact at all levels.

Responsibilities

• Assist with health and welfare benefits programs and plans.
• Support Leave of Absence and Workers' Compensation processes.
• Coordinate employee relations activities and onboarding/orientation.
• Assist with performance appraisal processes and training sessions.
• Ensure HR postings and compliance materials are up to date.

Skills

HR Compliance

Bilingual English/Spanish

Employee Relations

Documentation & Records

MS Word / Excel / Outlook

Education

Bachelor's degree in HR or related field

Tools

MS Word

Excel

Outlook

Job description

Long-term employment with opportunities for growth.

Discover more about our organization, culture, and employee benefits by visiting this page. Explore life at Seaboard Marine: https://explore.seaboardmarine.com/pomrecruitment

We offer excellent benefits from day one, including:

• 401(K) Retirement Saving Plan w/ Employer Match
• Medical, Dental & Vision insurance
• Tuition Reimbursement
• Life Insurance
• Supplemental Medical Coverage
• Paid Time Off
• Parental Leave
• Paid Holidays
• Employee Assistance Program
• Flexible Spending Accounts

POSITION SUMMARY:

This position is responsible for performing a variety of Human Resources functions with an emphasis on benefits. This position also assists with performance management and employee relations. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION:

Please note applicants out of the geographic region for position applied will not be considered.

QUALIFICATIONS:

Required

• One (1) year of current work experience working in a Human Resources Department or a minimum of one (1) year of current work experience in an administrative role with a bachelor’s degree in Human Resources, Business Administration, or a related field such as Organizational Psychology.

• Working knowledge of employment laws, guidelines, and other applicable local, State, and Federal laws with the ability to apply this knowledge to employee relations decisions.

• Ability to successfully prepare employee documentation, to include disciplinary actions and performance appraisals, within the first three months of employment upon completion of on-the-job training.
• Demonstrated ability to foster positive employee engagement and partner with management to drive HR and Business initiatives.
• Intermediate skills in programs such as MS Word, Excel, and Outlook. (Able to learn and work with IF statements, VLOOKUP’s, conditional formatting, and pivot tables).
• Intermediate to advanced written and verbal communication skills in English and Spanish to communicate at different levels throughout the organization and with exterior organizations, candidates, etc.
• Possess organizational and time management skills with ability to prioritize and be detail oriented.
• Ability to work independently with limited supervision, multitask and possess strong initiative.
• Ability to establish and maintain effective working relationships with customers, vendors and fellow employees.
• Ability to think logically, establish and follow procedures, instructions and make sound decisions.
• Ability to exercise independent judgment within established systems and procedures.
• Ability to work extended hours, holidays, and/or weekends as needed.
• Must be able to obtain a TWIC card within 30 days of employment.

Preferred

• Prior experience responding to employee benefits inquiries.
• Prior experience in drafting and reviewing performance appraisals.
• Possess active HR Certification (PHR, SPHR, SHRM-CP, SHRM- SCP).

DUTIES AND RESPONSIBILITIES:

Primary

• Assists employees with health and wellness benefits program which includes health, dental, vision, FMLA, short and long term disability, 401k plan, among others.

• Assists with the Leave of Absence and Workers Compensation program administration.
• Coordinates and/or conducts employee-relations activities and programs, including but not limited to interpretation of policies, new employee orientation, employee engagement, and employee recognition programs and events.
• Conducts stay and exit interviews, communicates findings to management.

• Assists with the performance appraisal process: orientation and year-end performance evaluations.

• Coordinates and conducts training sessions to meet compliance requirements.
• Audits and maintains bulletin boards for compliance and other HR postings.
• Stays abreast of changes in applicable employment laws.

Secondary

• Perform other related duties, special projects, and HR initiatives as assigned in support of departmental and organizational objectives.

PHYSICAL REQUIREMENTS:

• While performing the duties of this job, the employee is regularly required to sit and use his/her fingers.
• The employee frequently is required to talk and/or hear.
• The employee is interchangeably required to sit, stand, and walk.
• The employee must occasionally lift and/or move up to 10 pounds.
• Ability to communicate (read and write) effectively in a business environment.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

SAFETY REQUIREMENTS:

• Report safety hazards.
• Immediately report incidents involving injury, illness, or property damage.
• Wear protective PPE (Personal Protective Equipment) as instructed or necessary.
• Comply with all company safety policies, procedures, and rules.
• Refuse any unsafe task or operation.
• Participate in safety meetings and training.
• Be constantly aware of their personal safety and that of their coworkers.

SUPERVISION RECEIVED AND EXERCISED:

Receives direct supervision from the Human Resources Assistant Manager and indirectly reports to the Human Resources Director. Does not exercise supervision over any other position but may request assistance from the department’s administrative staff.

CONDITIONS:

Work is performed primarily in a temperature-controlled office environment with moderate noise levels due to routine phone and in-person interactions. The role also requires periodic work outdoors while visiting terminal operations, involving exposure to varying weather conditions such as heat, rain, wind, dust, and industrial fumes.

DISCLAIMER:

• We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
• If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [e-mail].
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.