Payroll Coordinator

Clean Energy & Infrastructure Services; Tempe (AZ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match

Medical, Dental, and Vision Insurance

Paid Time Off and Holidays

Job summary

Clean Energy & Infrastructure Services in Tempe, AZ is seeking a Payroll Coordinator to manage payroll processes. This role involves data entry, compliance with labor laws, and acting as a key point of contact for employee inquiries. The ideal candidate will have 3+ years of payroll experience and relevant certification.

The position requires flexibility with work hours and is onsite only, ensuring payroll accuracy for multi-state operations. Attractive benefits include competitive pay, 401(k) matching, and health insurance.

Qualifications

• Certification in Payroll Administration, e.g., FPC recommended.
• Experience managing multi-state payrolls.
• Ability to work overtime during peak periods.

Responsibilities

• Ensure timely payroll processing for employees.
• Code and enter payroll data into the system.
• Act as primary contact for employee payroll inquiries.

Skills

Certification in Payroll Administration

Human resources knowledge

Accounting knowledge

Flexibility in schedule

Education

Some college coursework in human resources or accounting

Job description

Payroll Coordinator

Job Location: US-AZ-TEMPE

Overview

FNF Construction, Inc., a MasTec CE&I company is hiring a Payroll Coordinator. This position is primarily responsible for assisting in the coordination and oversight of the weekly payroll process, as it relates to the timely and accurate data‑entry and disbursement of a large, multi‑state payroll. Additional responsibilities include acting as a main administrative contact for both the company's in‑house benefit programs and bona fide fringe plans.

Responsibilities

• Chief responsibility is to ensure timely payroll processing for the Company's employee groups on a weekly basis, including any potential follow‑up with Field Personnel on payroll issues.
• Utilizing the FNF Wage Decisions, this position will code and enter new hires/rehire payroll and leave data into Vista in a timely manner ensuring employees are set up properly and visible in the Time & Attendance system. Upkeep of any employee termination information.
• Primary back‑up for the certified payroll report (CPR) process and requirements for FNF.
• Post‑payroll: create and/or verify files and/or totals for 401K, ESPP, Non‑Qualified Deferred Compensation plan, Pension contributions, employee benefits data for HCM, etc. Track and enter withholdings and calculate any missed deductions.
• Assist the Payroll Director daily by researching requests for loans and distributions for the pension plan. Provide Auditors with annual record‑keeping and reporting requirements. Assist the Payroll Director during audit process. Assist with carrier portal updates of year‑end testing data on the pension plan. Maintaining document repository needed for the audit process.
• Assist in the coordination of the monthly Aetna enrollment process for the FNF Health & Welfare arrangement, to include producing both COBRA and Initial Notices. Weekly communication with Contractors Plan Trust regarding same. Assists HR Generalist with any requests for FMLA (Family and Medical Leave) by producing any required or requested notifications for hourly Field personnel not covered under parent‑company's FMLA vendor services.
• Act as the primary contact for any employee concerns or questions related to pay or in‑house benefit programs.
• Coordinate child support, garnishment and unemployment information requests, wage audits, etc.
• Processes child support and garnishments weekly based on State and Federal guidelines, communicates with law firms or credit agencies as needed. Process and track employee PRDs (payroll deductions), as needed. Prepare copies of required court documents post‑payroll for dissemination to employees and law firm/collection agencies.
• Assists the Payroll Director with monthly report preparation and any intra‑company requests for information.
• Acts as the primary administrator of the automated time & attendance system for crew creation and maintenance. Act as a back‑up trouble shooter, when the NM Office Manager is unavailable to assist.
• Track utilization and assist with the administration of in‑house benefit programs to include: Employee Referrals, Gym Membership reimbursement, and Health & Wellness Initiative.
• Assists the Payroll Director with special projects, as needed.

Qualifications

• Certification in Payroll Administration, example: FPC (Fundamentals of Payroll Certification) through the American Payroll Association. Or the willingness to study and obtain certification.
• Some college coursework to include the subjects of human resources and/or accounting would be helpful.
• Must be flexible with weekly work schedule, as business needs dictate the need for overtime. Examples would be Monday - Wednesday during the main payroll process, holiday weeks, and/or as company converts to new Payroll system in 2027, as part of parent company's Enterprise Resource Planning (ERP) process.
• This is not a remote work position. It is fully onsite at Corporate Offices in Tempe, AZ.
• Local Candidates only.

Work Experience Required

• 3+ years of experience directly related to payroll coordinator‑level responsibilities required in a high‑volume, multi‑state payroll department.

Physical Demands

• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms.
• Vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Employees may be required to push, pull, lift, and/or carry up to 25 pounds.
• Noise level in the work environment is usually moderate to quiet.

What's in it for You

Financial Wellbeing

• Competitive pay with ongoing performance review and merit increase.
• 401(k) with company match & Employee Stock Purchase Plan (ESPP).
• Flexible spending account (Healthcare & Dependent care).

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) – coverage for spouse, domestic partner, and children.
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount.
• Discounted National Gym Membership Network.

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave.
• Military Leave, including Benefits Continuation.
• Employee Assistance Program.

Planning for the Unexpected

• Short and long‑term disability, life insurance, and accidental death & dismemberment.
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage.
• Emergency Travel Assistance Program.
• Group legal plan.

Position may be subject to pre‑employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [e-mail]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up‑to‑date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third‑party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.