Payroll Coordinator

Indotronix Avani Group; Santa Monica (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Indotronix Avani Group is seeking a Payroll Specialist in Santa Monica, CA to manage end-to-end payroll for multi-state, unionized employees. You will ensure regulatory compliance, perform reconciliations, and respond to employee inquiries with accuracy.

The role requires experience with ADP Workforce Now, strong Excel skills, and the ability to maintain confidentiality in a fast-paced environment.

Qualifications

• 2+ years of payroll processing experience.
• Strong attention to detail and accuracy.
• Confidentiality and discreet handling of information.
• Good communication skills, both written and verbal.
• Ability to work under pressure and prioritize tasks.

Responsibilities

• End-to-end processing of multi-frequency payrolls.
• Audit and reconcile HR and payroll data for accuracy.
• Ensure compliance with federal, state, and local payroll rules.
• Reconcile payroll integration and bank files.
• Handle employee garnishments and respond to inquiries.

Tools

ADP Workforce Now

Microsoft Excel

Job description

This position is responsible for ensuring accurate and timely payroll processing for employees within a large company, multi-state, union environment.

This position requires a comprehensive understanding of internal processes, compliance with federal, state, and local payroll regulations as well as company policies, and the ability to handle complex issues.

The successful candidate will also have basic knowledge of payroll accounting, wage and hour laws, and SOX compliance.

Responsibilities include:

• End-to-end processing of multi-frequency payrolls
• Audit and reconciliation of HR and payroll data to identify and resolve discrepancies and ensure accuracy
• Ensure data is compliant with federal, state and local tax regulations including multistate taxation rules
• Reconcile payroll integration and bank files
• Provide timely and compliant response and set up of employee garnishments
• Provide ad hoc reports to internal customers as required
• Respond to employee inquiries regarding payroll issues, providing timely and accurate information and resolving discrepancies
• Keep abreast of payroll related regulations
• Special projects as assigned

REQUIREMENTS – KNOWLEDGE, SKILLS & ABILITIES

• Experience with ADP Workforce Now required
• 2+ years of payroll processing experience
• Strong attention to detail and a high level of accuracy
• Proficiency in Microsoft Office suite with intermediate level Excel skills
• Demonstrated understanding of the relationship between HR policies/programs and payroll
• Ability to maintain strict confidentiality
• Strong verbal and written communication skills
• Ability to prioritize competing demands and work well under pressure
• Ability to work independently and as part of a team
• Proactive with excellent customer service skills