Payroll Coordinator

RWS Entertainment Group; New York (NY); On-site; USD 60,000 - 73,000; Full time

Benefits offered by this job

Competitive Salary

Flexible schedule and remote work opt.

Company 401K

Health Benefits – Medical, Dental, and

Collaborative and inclusive work env

Job summary

RWS Global in New York City is seeking a Payroll Coordinator to support weekly, biweekly and monthly payroll submissions for a diverse workforce, including performers and seasonal employees. The role reports to the Senior Manager, Accounting and is based at the NYC HQ in Long Island City.

You will import payroll data into NetSuite, reconcile discrepancies, and work with various payroll platforms while ensuring compliance with U.S. labor laws.

Qualifications

• 2–3 years of experience in Payroll Processing and knowledge of U.S. labor laws.
• Proficiency in NetSuite or equivalent accounting software and payroll data entry.
• Strong Excel skills for data analysis and reporting.
• Excellent communication skills, both verbal and written.
• Ability to work independently and in a fast-paced environment with strong attention to detail and timelines.

Responsibilities

• Payroll Assistance: support weekly, biweekly and monthly payroll submissions for a diverse workforce, including performers and seasonal employees; import payroll data into NetSuite and reconcile discrepancies; work with various payroll platforms; assist with payroll compliance.
• General Support: ensure compliance with company policies and regulatory requirements; provide administrative support to the finance department; participate in special projects and initiatives to support departmental goals.

Skills

Payroll processing experience

U.S. labor law knowledge

Excel/data analysis

Verbal and written communication

Independent work in fast-paced setting

Education

Bachelor’s degree in accounting/finance or Associates with relevant experience

Tools

NetSuite

Payroll platforms

Job description

JOB DETAILS

Job Title: Payroll Coordinator

Reports To: Senior Manager, Accounting

Place of Work: NYC HQ – 34-01 38th Ave #302 Long Island City, NY 11101

Other: Full Time - Resident

Salary: $66,300

ABOUT RWS GLOBAL

RWS Global is the world leader in groundbreaking live moments across entertainment and sports, creating customized guest experiences spanning theatrical productions, live events, immersive destinations, multimedia and consumer products.

RWS Global is headquartered in New York, London, Cincinnati, Shanghai, Orlando, Sydney and Riyadh with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base. With a focus on entertainment and sports experiences, RWS Global serves major brands and corporations, theaters, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals and performers worldwide.

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, FIFA, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Merlin Entertainments, MSC Cruises, NFL, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit rwsglobal.com.

Key Responsibilities

1. Payroll Assistance:

• Support the Operations team with weekly, biweekly and monthly payroll submissions for a diverse workforce, including performers and seasonal employees.
• Import payroll data into NetSuite software and reconcile discrepancies as needed. Proper coding is always expected. Work with various payroll platforms. Assist with payroll compliance.

2. General Support:

• Ensure compliance with company policies, procedures, and regulatory requirements.
• Provide administrative support to the finance department as needed.
• Participate in special projects and initiatives to support departmental goals.

Please Note:While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.

What you bring…

• Bachelor’s degree in accounting, Finance, or Associates with relevant experience.
• 2-3 years of experience in Payroll Processing. Knowledge of U.S. labor laws.
• Proficiency in accounting software such as NetSuite, and Payroll data entry.
• Strong Excel skills for data analysis and reporting.
• Excellent communication skills, both verbal and written.
• Ability to work independently and in a fast‑paced environment.
• Strong attention to detail with a commitment to accuracy and timelines.

Company Benefits

• Competitive Salary
• Flexible working schedule and remote work options
• Company 401K
• Health Benefits – Medical, Dental, and Vision
• Collaborative and inclusive work environment

DIVERSITY AND INCLUSION STATEMENT: DIVERSE IS WHO WE ARE

Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self‑expression, and capabilities are a contribution to our culture, as well as our reputation and achievements. So, bring all of who you are, no questions asked.