Payroll Coordinator

Vaco; New York (NY); On-site; USD 36,000 - 52,000; Full time

Job summary

Well-Known Building Services Organization is seeking a Payroll Specialist for a contract position in Long Island City, Queens. The role requires 2+ years of payroll experience, a strong grasp of timekeeping systems, and meticulous data auditing.

You will work 5 days a week in the office, handling weekly payroll, classifications, and union-related tasks. The compensation is $32/hour (negotiable) and located in the Queens area.

Qualifications

• 2+ years of hands-on experience processing weekly payroll.
• Strong familiarity with timekeeping and labor distribution reporting systems.
• High attention to detail with proven ability to audit data and resolve discrepancies quickly.
• Solid communication skills for cross-departmental collaboration.

Responsibilities

• Weekly Payroll & Reporting: Generate, analyze, and audit weekly payroll reports.
• System Data & Classifications: Ensure accurate employee staffing details and pay classifications.
• Timekeeping Reconciliation: Review discrepancies and resolve issues prior to processing.
• Union System Maintenance: Assist with union management system administration.
• Union Dues Administration: Receive, verify, and submit union dues notifications.
• Team Collaboration: Interact with payroll team and field personnel to resolve inquiries.

Skills

Payroll processing

Timekeeping systems

Attention to detail

Communication

Tools

Payroll software

HRIS

Job description

Client: Well-Known Building Services Organization

Role: Payroll Specialist

Location: Long Island City, Queens

Compensation: $32/hour (negotiable)

5 days/week in office

***Contract Position***

Payroll & Human Resources Administrator

Core Responsibilities

• Weekly Payroll & Reporting: Generate, analyze, and audit weekly payroll reports (e.g., Active No Hours, Pending Status, Inactive Hours, and Labor Distribution).
• System Data & Classifications: Ensure accurate employee staffing details, status changes, and pay classifications are routinely updated within company HR and timekeeping systems.
• Timekeeping Reconciliation: Review weekly timekeeping discrepancies and collaborate directly with field operations and payroll team members to resolve issues prior to processing.
• Union System Maintenance: Assist with the administration of union management systems, ensuring all employee status changes are updated promptly to prevent processing delays, penalties, or interest charges.
• Union Dues Administration: Receive, verify, and submit all notifications regarding union dues to the payroll department for timely processing.
• Team Collaboration: Interact constructively with the payroll team and field personnel to resolve everyday payroll inquiries in compliance with company regulations and legal standards.

Qualifications & Requirements

• 2+ years of hands-on experience processing weekly payroll (union environment preferred).
• Strong familiarity with timekeeping and labor distribution reporting systems.
• High attention to detail with proven ability to audit data and resolve discrepancies quickly.
• Solid communication skills for effective cross-departmental and field interaction.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.