Payroll Coordinator

American Contracting and Environmental Services; Marriottsville (MD); Hybrid; USD 60,000 - 85,000; Full time

Job summary

American Contracting and Environmental Services is seeking a Payroll Coordinator to manage comprehensive payroll processes for employees, subcontractors, and vendors. The role requires careful attention to wage laws, union and prevailing wage considerations, and precise data entry to ensure accurate compensation across multiple projects.

The ideal candidate will have strong experience with payroll software, timekeeping systems, and collaboration with HR and Finance to maintain compliant payroll

Qualifications

• Bachelor’s degree in a related field with four years of payroll experience or equivalent
• Strong knowledge of federal/state/local wage laws and payroll regulations
• Experience with payroll software and timekeeping systems

Responsibilities

• Oversee payroll processing for employees, subcontractors, and vendors in compliance with wage laws and company policies
• Manage timekeeping systems and resolve discrepancies in time records
• Determine and apply various wage rates including prevailing, union, overtime, and differential pay
• Enter and verify payroll data, timesheets, hours, bonuses, and deductions for accuracy
• Ensure compliance with payroll taxes and file payroll tax reports, maintain audit-ready records
• Respond to payroll-related inquiries and resolve pay discrepancies
• Coordinate with HR and Finance to align payroll with HR data and benefits

Skills

Payroll processing

Timekeeping management

Attention to detail

Payroll software

Education

Bachelor's degree in Accounting or related field

Tools

ADP

Paychex

QuickBooks

Job description

POSITION PURPOSE

Given the complexity of payroll in the construction industry, understanding prevailing wage laws, union agreements, different pay rates, and compliance with labor regulations is vital for a Payroll Coordinator. Attention to detail, strong organizational skills, proficiency in payroll software, and the ability to handle a diverse range of payroll-related tasks efficiently are essential for success in this role.

Given the complexity of payroll in the construction industry, understanding prevailing wage laws, union agreements, different pay rates, and compliance with labor regulations is vital for a Payroll Coordinator. Attention to detail, strong organizational skills, proficiency in payroll software, and the ability to handle a diverse range of payroll-related tasks efficiently are essential for success in this role.

Essential Job Functions

• Payroll Processing: Overseeing the complete payroll process for employees, subcontractors, and vendors, ensuring accurate and timely payment in compliance with relevant wage laws and company policies
• Timekeeping Management: Supervising timekeeping systems to accurately track hours worked by employees and subcontractors on various projects, managing any discrepancies or issues in time records
• Wage Determination: Understanding and implementing various wage rates such as prevailing wages, union rates, overtime rates, and differential pay rates commonly associated with different construction projects or roles
• Data Entry and Verification: Handling data entry for payroll information, verifying timesheets, hours worked, bonuses, deductions, and ensuring accuracy in payroll calculations.
• Compliance and Reporting: Ensuring compliance with federal, state, and local payroll tax regulations, preparing and submitting payroll tax filings, generating payroll reports, and maintaining accurate records for auditing and reporting purposes.
• Payroll Queries and Support: Addressing payroll-related inquiries from employees, providing assistance, and resolving any issues related to pay discrepancies or payroll processes.
• Coordination with HR and Finance: Collaborating with HR and finance departments to ensure seamless integration of payroll processes with HR data, benefits administration, and financial accounting

Minimum Qualifications

• Bachelor’s degree from a four-year college or university with four (4) years related experience and/or training; or equivalent combination of education and experience.

LEADERSHIP COMPETENCIES

• Building People: Ability to build strong relationships with team members, promotes open communication, and embraces a positive team culture. A bility to take a proactive approach to learning and problem solving. Follows directions accurately and efficiently, paying close attention to details, seeking clarification when needed, and ensuring that tasks are completed according to established guidelines.
• Building Projects: Possesses strong team-oriented qualities that showcase ability to collaborate effectively, prioritize team goals and thrive in group settings. Excels in accurately assessing task complexity, setting clear objectives, managing deadlines, and problem solving to ensure successful execution. Ability to adapt to new approaches and appreciate diverse perspectives as well as an evolving workplace atmosphere.
• Building Clients: Dependable and follow through on commitments and promises to clients and employees. Ability to focus on the client/employee’s needs and understand how to address and deliver satisfactory solutions to meet those client/employee’s needs.
• Building Community: Ability to work collaboratively and cooperatively with others, and has a team-building mentality. Promotes ACE and all associated values in every aspect of work and at events. Aware of the needs of others, and has the ability to continually develop respect and confidence from others through consistent honesty and forthrightness.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment with a hybrid of working at ACE Office and telecommuting. Must work in the office approximately 2 days a week. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit for extended periods of time; use hands to touch, handle or feel; and reach with hands and arms.