Payroll Coordinator

Workstream; Los Gatos (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

401(k) with company match

Life and disability insurance

Paid Time Off

Employee assistance program

Identity theft protections

Discount programs

Job summary

Woodlands Healthcare Center in Los Gatos, CA is seeking a Payroll Coordinator to manage day-to-day payroll and related clerical duties in a nursing facility. You will ensure timely semi-monthly payroll, maintain records, and collaborate with department leaders.

The role requires confidentiality, strong math and communication skills, and 1–2 years of office experience; Excel/payroll software experience is preferred. We offer health benefits, 401(k), PTO, and more.

Qualifications

• Confidentiality and professional behavior required.
• High school diploma or equivalent.
• Outstanding communication (verbal and written).
• 1-2 years’ office experience preferred.
• Good math and analytical skills.
• Ability to remain calm and professional in all situations.
• Must be organized – track and maintain employee personnel and other accounting files.
• Experience with Excel or payroll software preferred.
• Ability to multi-task and meet required deadlines.

Responsibilities

• Manages payroll and other basic human resource and/or accounting functions.
• Gathers, calculates, reviews, and submits information for timely semi-monthly payroll.
• Processes and verifies timestamps/punches, securing approvals before payroll runs to ensure accuracy.
• Maintains payroll records for earnings per regulations.
• Identifies attendance issues and recommends training or disciplinary actions.
• Ensures paychecks are processed and delivered on time per laws and policies.
• Maintains tax forms (W-2, W-4) and I-9 documents as needed.
• Attends meetings and provides reports as assigned.
• Supports onboarding and termination paperwork.

Skills

Confidentiality

Communication

Multitasking

Math skills

Organization

Professionalism

Education

High school diploma or equivalent

Office experience (1-2 years)

Tools

Excel

Payroll software

Job description

Payroll Coordinatorneeded for premier nursing facility. Come join our winning team!

Our Mission:We are professionals committed to serving others, nurturing life, and promoting an individual’s ability to thrive.

Position Summary:Manages the day-to-day Payroll functions and other clerical duties as assigned in accordance with company policies, current accounting and employment laws.

Qualifications: If you meet the below –

• CONFIDENTIALITY and professional behavior a must


• High school diploma or equivalent


• Outstanding communication (verbal and written)


• 1-2 years’ experience in an office setting preferred


• Good math and analytical skills


• Ability to remain calm and professional in all situations


• Must be organized – track and maintain employee personnel and other accounting files


• Experience with Excel or other spreadsheet or payroll software preferred


• Ability to multi-task and meet required deadlines

Responsibilities:

• Manages payroll and other basic human resource and/or accounting functions


• Gathers, calculates, reviews, and submits the necessary information to assure a timely and accurate semi-monthly payroll


• Processes and verifies timestamps/”punches”, securing employee and/or supervisor approvals on changes as needed prior to each payroll run deadline to ensure accuracy


• Maintains all payroll records (hardcopy or electronic) for each employee’s earnings in accordance with current regulations governing employee pay and accounting functions


• Works with department leaders to identify issues (attendance violations, missed Meal Periods, Overtime, etc.), verifies them against work schedules and recommends training and/or disciplinary action as appropriate to each situation


• Ensures employee paychecks are processed and delivered on time in accordance with all laws and company policies.


• Maintains employee tax forms (W-2, W-4) and I-9 documents as needed


• Attends meetings, creates and provides reports as requested/assigned


• Participates in new employee onboarding and termination paperwork/final checks


• Treats everyone at work in a kind, courteous and professional manner escalating issues to the Administrator when needed

Benefits:

• Competitive pay


• Health Benefits – Medical, dental, and vision coverages with company paying majority of costs for Medical HMO (with buy up plan options available)


• 401(k) with company match (company match begins after 1 year of service)


• Company paid Life and disability insurance


• Paid Time Off (Vacation, Sick, Holiday)


• Employee Assistance program


• Identity Theft and Travel insurance protections


• Bene-Hub employee sponsored discount programs and more….

We are proud to be an equal opportunity employer.

*Benefits available to full-time employees.

At Woodlands Healthcare Center in Los Gatos, CA, we’ve reimagined skilled nursing and rehabilitation by putting people first, both residents and employees. Our nurses, therapists, and support staff are empowered to deliver individualized care plans, advanced therapies, and meaningful outcomes without feeling like just another number in a system. Serving families throughout Santa Clara County, we provide short-term rehabilitation and long-term care focused on faster recovery, stronger outcomes, and a truly supportive environment. For our team, that means working in a setting that values clinical excellence, collaboration, and respect. We prioritize manageable workflows, strong leadership support, and a culture where your voice matters. Whether you’re at the bedside, in therapy, or supporting operations, you’ll be part of a group that’s committed to doing things differently—and doing them right. Conveniently located near local hospitals, our community offers not only a great place for residents to heal, but a place where professionals can grow, feel appreciated, and build a career with purpose.