Payroll Coordinator

Meade; Illinois; On-site; USD 31,684 - 39,950; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Plan with Company Matching

Tuition Reimbursement

Paid Time Off

Job summary

A local organization in Illinois is seeking a full-time Payroll Administrator. This role involves processing payroll across multiple states, ensuring accurate compliance, and providing customer service to stakeholders. Applicants should ideally have 2 years of payroll experience and strong organizational skills. The compensation package ranges from $23 to $29 per hour. The company offers a competitive benefits package for full-time employees, including health insurance and a 401(k) plan.

Qualifications

• Minimum of 2 years of prior payroll experience preferred.
• Strong organizational skills with the ability to multi-task effectively.
• Willingness to work limited hours during holiday weekends and overtime.

Responsibilities

• Process end‑to‑end payroll for employees across multiple states.
• Update and maintain employee withholding tax changes and garnishments.
• Review payrolls for compliance with regulations.
• Provide customer service to internal stakeholders.
• Prepare union benefit reports for multiple unions.
• Maintain accurate payroll records.

Skills

Organizational skills

Microsoft Office (Excel, Word, Outlook)

Tools

LCP Tracker

Baker Tilly’s IRA Compliance Software

Illinois Department of Labor Reporting Software

Global Project Tracking Systems

Job description

Meade is seeking a full‑time Payroll Administrator to join our team in Willowbrook, Illinois. This role is ideal for candidates with prior payroll experience; however, we welcome applicants with varying levels of experience who are eager to learn and grow. The Payroll Administrator will play a key role in supporting a growing local organization and ensuring accurate, compliant payroll operations across multiple states.

Key Responsibilities

• Process end‑to‑end payroll for employees working across multiple states.
• Update and maintain employee withholding tax changes, garnishments, and tax levies.
• Review payrolls to ensure compliance with all applicable regulations.
• Provide excellent customer service to internal stakeholders and employees.
• Prepare union benefit reports for multiple unions.
• Maintain accurate and organized payroll records.
• Complete additional tasks as assigned by the Manager.
• Manage 10+ weekly Certified Payroll Reporting projects and respond to related inquiries.
• Utilize relevant systems such as LCP Tracker, Baker Tilly’s IRA Compliance Software, Illinois Department of Labor Reporting Software, and Global Project Tracking Systems (preferred).
• Serve as backup for weekly union payroll processing and monthly fringe union reporting across various states and systems.

Qualifications

• Prior payroll experience preferred; minimum of 2 years is ideal.
• Strong organizational skills with the ability to multi‑task effectively.
• Intermediate proficiency in Microsoft Office (Excel, Word, Outlook).
• Willingness to work limited hours during holiday weekends and occasional overtime.
• Union payroll experience is a plus.

We are proud to provide a competitive compensation package for this role, with a base pay ranging from $23 to $29. Actual compensation will depend on several factors, such as location, professional experience, education, relevant training, transferable skills, organizational needs, and current market trends. Please note that the salary range is subject to future adjustments.

Meade offers a competitive benefits package designed to support the health, well‑being, and financial security of our employees. This includes:

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401(k) Plan with Company Matching Contributions
• Short- and Long-Term Disability Coverage
• Flexible Spending Accounts (FSA) and Dependent Care Spending
• Paid Time Off and Holidays for Full‑Time positions
• Bereavement and Jury Duty Pay
• Tuition Reimbursement
• Profit Sharing (Not a guaranteed benefit)
• Wellness Incentive Programs, including access to BetterHelp therapy
• Employee Recognition and Loyalty Programs

Certain positions may also offer discretionary bonuses, car allowance or other incentives.

Join our team and experience the support and benefits you deserve!

Why Join Meade?

Become part of a supportive and growing team where your contributions make a meaningful impact. We are committed to offering the resources, benefits, and opportunities our employees deserve.