Payroll Coordinator

VuePoint Diagnostics, LLC; Birmingham (AL); On-site; USD 50,000 - 65,000; Full time

Job summary

VuePoint Diagnostics, LLC is seeking a Payroll Coordinator to support accurate and timely payroll processing, maintain colleague data, and ensure compliance with company policies and applicable laws. You will review timecards, process changes, reconcile data, and assist with year-end activities, while safeguarding confidential information and meeting strict payroll deadlines.

Collaboration with the Colleagues & Culture team, Finance, and payroll vendors is essential to resolve discrepancies and

Qualifications

• 3+ years payroll, HR, accounting experience.
• Experience with multi-state payroll.
• Bachelor’s degree in a related field.

Responsibilities

• Process biweekly payroll accurately and on deadline.
• Review timecards and payroll items for accuracy.
• Enter payroll changes (new hires, terminations, deductions).
• Reconcile payroll data and research discrepancies.
• Support year-end payroll activities (W-2).

Skills

Payroll processing

Multi-state payroll

Attention to detail

Data integrity

Communication skills

Education

Bachelor’s degree

Tools

Paylocity

Job description

The Payroll Coordinator is responsible for supporting the accurate and timely processing of payroll and maintaining accurate payroll and colleague data. This position reviews timekeeping and payroll information, processes payroll changes, reconciles payroll data, identifies and resolves discrepancies, and supports payroll reporting and compliance activities.

The Payroll Coordinator works closely with the Colleagues & Culture team, leaders, colleagues, Finance, and payroll vendors to ensure payroll is processed accurately, timely, and in accordance with Company policies and applicable requirements. This position requires a high level of attention to detail, confidentiality, organization, and follow-through.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Coordinate and process biweekly payroll accurately and within established deadlines.
• Review timecards, hours worked, overtime, paid time off, per diem, bonuses, deductions, reimbursements, and other payroll-related items for accuracy.
• Enter and maintain payroll changes, including new hires, terminations, compensation changes, deductions, direct deposit information, and other colleague payroll updates.
• Review payroll registers and supporting reports to identify discrepancies, unusual variances, or missing information prior to payroll submission.
• Reconcile payroll data against supporting payroll spreadsheets and documentation.
• Research and resolve payroll discrepancies in partnership with colleagues, leaders, and the HR team.
• Prepare payroll check registers and cash requirement information for review and approval before payroll is submitted.
• Submit payroll following required review and approval processes.
• Review post-payroll reports and confirm payroll processing has been completed successfully.
• Maintain accurate payroll records and supporting documentation.
• Assist with payroll tax notices, wage garnishments, child support orders, levies, and other required deductions.
• Support accurate calculation and administration of overtime, supplemental pay, retroactive adjustments, and other payroll corrections.
• Assist with year-end payroll activities, including W-2 review and reconciliation.
• Support payroll-related audits and requests for documentation.
• Maintain payroll records in accordance with applicable federal and state requirements and Company record-retention practices.
• Protect confidential payroll, compensation, banking, and colleague information at all times.
• All other duties as assigned.

QUALIFICATIONS & SKILLS

• 3+ years of payroll, HR, accounting, or related administrative experience preferred.
• Experience processing or supporting multi-state payroll strongly preferred.
• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• Experience with multi-state payroll.
• Experience with Paylocity preferred.
• Working knowledge of wage and hour concepts, including overtime, deductions, payroll taxes, and timekeeping.
• Strong attention to detail and commitment to data accuracy.
• Strong organizational and time-management skills with the ability to meet strict payroll deadlines.
• Ability to research discrepancies, identify root causes, and resolve issues accurately.
• Demonstrated ability to handle confidential payroll and colleague information with discretion.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with colleagues, leaders, Finance, and other internal partners.
• Comfortable working in a fast-paced environment and managing competing priorities.

An Equal Opportunity Employer

It is the policy of VuePoint Diagnostics, LLC to recruit, hire, train, promote, transfer and compensate our employees and provide all other conditions of employment including Company sponsored events without regard to race, color, creed, religion, national origin, age, sex, gender identity, genetic information, marital status, lawful alien status, sexual orientation, physical or mental disability, citizenship status, veteran status, employment status or any other basis prohibited by applicable law.