Payroll & Compliance Specialist

Granules Pharmaceuticals; Chantilly (VA); On-site; USD 60,000 - 85,000; Full time

Job summary

Granules Pharmaceuticals Inc., (GPI) is a subsidiary of Granules India LTD. Our Chantilly site supports payroll across North America, ensuring accurate processing, compliance, and timely reporting for employees and management.

The Payroll Administrator role requires meticulous data handling, confidentiality, and collaboration with Finance and HR to maintain precise records, tax filings, and leave administration while upholding regulatory standards in a manufacturing environment.

Qualifications

• Knowledge of payroll administration, payroll taxes, wage and hour regulations, and payroll compliance requirements.
• Strong attention to detail and accuracy in data entry and calculations.
• Proficiency in HRIS, payroll software, and Microsoft Excel.
• Strong analytical, problem-solving, and auditing skills.
• Ability to handle confidential information with discretion and professionalism.
• Excellent customer service, communication, and organizational skills.
• Ability to manage multiple priorities and meet recurring payroll deadlines.

Responsibilities

• Process payroll for all North American locations accurately and on schedule.
• Collect, review, and validate payroll data, including hours worked, overtime, bonuses, leave balances, and other earnings.
• Calculate wages, deductions, taxes, benefit contributions, garnishments, levies, and other payroll-related transactions.
• Maintain payroll records for new hires, terminations, promotions, transfers, compensation changes, and other employee status updates.
• Audit payroll data and resolve discrepancies prior to payroll processing.
• Coordinate payroll activities with Finance, HR, and external payroll providers as needed.
• Prepare payroll reports for leadership, Accounting, auditors, and regulatory agencies.
• Ensure compliance with federal, state, provincial, and local payroll regulations.
• Maintain current knowledge of payroll laws, tax requirements, and reporting obligations.
• Administer payroll tax filings, e-filing requirements, and tax payments.
• Prepare payroll tax reports and support payroll-related regulatory reporting.
• Maintain payroll documentation, records, and audit trails in accordance with retention requirements.
• Escalate and resolve payroll compliance issues promptly.
• Administer timekeeping processes and enforce payroll submission deadlines.
• Audit timesheets for accuracy, completeness, and compliance with company policies.
• Track and maintain employee paid time off balances and leave records.
• Administer leaves of absence, including FMLA, state leave programs, ADA accommodations, military leave, and other approved absences.
• Coordinate leave approvals, payroll impacts, and return-to-work tracking with managers and HR.
• Ensure leave administration complies with applicable laws and company policies.
• Ensure accurate payroll deductions for employee benefits and retirement programs.
• Reconcile benefit carrier invoices against payroll and enrollment records.
• Identify, research, and resolve billing discrepancies with vendors and internal stakeholders.
• Maintain reconciliation documentation to support audits and financial reporting.
• Respond to employee inquiries regarding pay, deductions, taxes, leave balances, direct deposit, and payroll processes.
• Administer direct deposit setup, changes, and maintenance.
• Research and resolve payroll issues, discrepancies, and reporting questions.
• Provide professional and timely customer service to employees and managers.
• Support internal and external audits by preparing payroll records, reports, and supporting documentation.
• Assist with compliance reviews and payroll control testing.
• Identify opportunities to improve payroll processes, controls, and operational efficiency.

Skills

Payroll administration

Payroll taxes

Wage and hour regulations

Auditing

Attention to detail

Customer service

Data entry

Organizational skills

Tools

HRIS

Payroll software

Excel

Paylocity

Job description

Granules Pharmaceuticals Inc., (GPI) is a subsidiary of Granules India LTD. Our Chantilly site supports payroll across North America, ensuring accurate processing, compliance, and timely reporting for employees and management.

The Payroll Administrator role requires meticulous data handling, confidentiality, and collaboration with Finance and HR to maintain precise records, tax filings, and leave administration while upholding regulatory standards in a manufacturing environment.