Payroll Clerk / Scheduler

Frank Residences; San Francisco (CA); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Medical, Dental, Vision

403(b) Retirement Plan

PTO

Tuition Reimbursement

Commuter Benefits

Shuttle Service

Job summary

The San Francisco Campus for Jewish Living in the Excelsior neighborhood is seeking a Nurse Payroll / Scheduler to manage staffing coverage and payroll records within the Nursing Department. This on-site role requires meticulous attention to detail, sound judgment, and strong organizational skills to support patient care operations.

You will review timesheets, reconcile payroll data, monitor timekeeping, schedule staff, fill open LVN and CNA shifts, call replacements, and maintain the Nursing

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Strong interpersonal skills with the ability to handle sensitive and confidential information.
• Excellent written and verbal communication skills.
• Ability to read, write, and follow verbal and written instructions in English.
• Previous scheduling, payroll, or staffing experience in a healthcare setting preferred.

Responsibilities

• Review timesheets and reconcile payroll discrepancies.
• Compile payroll data from timekeeping records.
• Monitor timekeeping for punch errors and overtime.
• Coordinate staffing to ensure appropriate coverage and fill shifts.
• Call replacement staff for absences.
• Maintain Nursing Department staff directory and contact information.

Skills

Microsoft Office

Payroll processing

Scheduling

Communication

Attention to detail

Education

High school diploma

Tools

Outlook

Excel

Job description

Nestled in San Francisco’s Excelsior neighborhood on a nine-acre campus, the San Francisco Campus for Jewish Living (SFCJL) is the leading senior services organization in Northern California. Our continuum of care includes: the Frank Residences assisted living and memory care; the Jewish Home and Rehabilitation Center, offering long-term skilled nursing, short-term rehabilitation, an acute geriatric psychiatric unit for adults over the age of 65; and our Foundation.

Founded in 1871 and formerly known as the Jewish Home, our legacy grounds us as our vision propels us forward. Today, we’ve evolved to support more than 2,500 older adults each year through innovative, comprehensive programs rooted in the Jewish values of compassion, community, and excellence. We are equally proud of our inclusive culture, where 950 team members of diverse faiths and backgrounds work together in shared purpose.

WHY WORK WITH US

• Mission-driven nonprofit organization
• Competitive compensation and comprehensive benefits
• Meaningful work that positively impacts the lives of older adults every day
• Inclusive community, welcoming to all (you do not need to be Jewish to live or work here)
• Supportive, team-oriented environment
• Opportunities for professional growth and development
• Collaborative leadership focused on enhancing the employee experience

POSITION SUMMARY

As a Nurse Payroll / Scheduler, you will be responsible for ensuring appropriate staffing coverage and maintaining accurate scheduling and payroll records within the Nursing Department. This on-site role requires strong attention to detail, sound judgment, and organizational skills to directly support patient care operations and team effectiveness across the campus.

KEY RESPONSIBILITIES

• Review timesheets, work schedules, and related records to detect and reconcile payroll discrepancies.
• Compile payroll data, including hours worked, from timesheets and correct errors to ensure payroll accuracy.
• Monitor electronic timekeeping systems for errors in punches, hours worked, and meal breaks.
• Follow up with staff regarding missing punches and confirm authorized versus unauthorized overtime.
• Track and maintain accurate records of vacation, PTO, leaves of absence (LOA), medical leave, workers’ compensation, and non-workers’ compensation absences.
• Ensure all leave time is accurately reflected on daily and monthly schedules.
• Prepare and update daily and monthly staff schedules for Unit Managers.
• Fill open shifts for LVNs and CNAs to ensure appropriate staffing levels.
• Call replacement staff when employees report absences.
• Maintain and update the Nursing Department staff directory, including contact information and employee status.
• Develop constructive and cooperative working relationships with staff at all levels.

JOB DETAILS

• Pay Rate: $30-$33 per hour, depending on experience
• Hours: Full-Time; 40 hrs/week
• Shift Schedule: Monday, Tuesday, Friday, Saturday, and Sunday

REQUIRED QUALIFICATIONS

• High school diploma or equivalent required.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Strong interpersonal skills with the ability to handle sensitive and confidential information.
• Excellent written and verbal communication skills.
• Ability to read, write, and follow verbal and written instructions in English.
• Detail-oriented with the ability to exercise independent judgment and decision-making.
• Previous scheduling, payroll, or staffing experience in a healthcare setting preferred.

PHYSICAL REQUIREMENTS

• Ability to sit and work at a computer for extended periods.
• Ability to communicate effectively in person and by telephone.
• Ability to occasionally move throughout the facility to coordinate staffing need

OUR INVESTMENT IN YOU

Comprehensive benefits, including Medical, Dental, and Vision coverage; a 403(b) Retirement Plan; Paid Time Off (PTO); Tuition Reimbursement ; Commuter Benefits ; and Weekday Shuttle Service to and from Glen Park BART Station.

The San Francisco Campus for Jewish Living is committed to fostering a diverse, equitable, and inclusive workplace. We provide equal employment opportunities to all qualified individuals without regard to race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, veteran status, genetic information, disability, or any other characteristic protected by applicable law.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.