Unit Coordinator

Socket.dev; San Francisco (CA); On-site; USD 71,635,000 - 85,411,000; Full time

Benefits offered by this job

Full benefits

403(b) retirement plan

Paid Time Off (PTO)

Tuition reimbursement

Commuter benefits

Shuttle services to Glen Park Station

Job summary

San Francisco Campus for Jewish Living is seeking a Unit Coordinator to support daily administrative and operational functions on the unit. You will coordinate communication, scheduling, admissions, and documentation, serving as a central point of contact for staff, residents, and families.

This role requires strong English communication, organizational skills, and proficiency with MS Office and EHRs. A supportive, team-driven environment and full benefits are provided.

Qualifications

• High school diploma or equivalent required.
• Experience in a health care setting with residents, families, and staff preferred.
• Strong English communication and interpersonal skills are essential.
• Solid organizational, time management, and problem-solving abilities.
• Proficiency with MS Office and electronic health records expected.

Responsibilities

• Coordinate staff scheduling and prepare bi-weekly payroll.
• Serve as unit receptionist, manage messages and emails.
• Transcribe orders, manage refills, and keep nursing forms current.
• File, copy, scan, mail, and order supplies for the unit.
• Maintain resident files and assist with admissions and appointments.
• Communicate with families about appointments and bed holds.
• Greet visitors and coordinate internal/external resident appointments.
• Support quality improvement activities and overall unit operations.

Skills

English communication

Interpersonal skills

Analytical skills

Organizational skills

Time management

Teamwork

Problem-solving

Education

High school diploma

Tools

MS Office

Excel

Word

Electronic Health Records

Job description

Nestled in San Francisco's Excelsior neighborhood on a nine-acre campus, the San Francisco Campus for Jewish Living (SFCJL) is the leading senior services organization in Northern California. Our continuum of care includes: the Frank Residences assisted living and memory care; the Jewish Home and Rehabilitation Center, offering long-term skilled nursing, short-term rehabilitation, an acute geriatric psychiatric unit for adults over the age of 65; and our Foundation.

Founded in 1871 and formerly known as the Jewish Home, our legacy grounds us as our vision propels us forward. Today, we've evolved to support more than 2,500 older adults each year through innovative, comprehensive programs rooted in the Jewish values of compassion, community, and excellence. We are equally proud of our inclusive culture, where 950 team members of diverse faiths and backgrounds work together in shared purpose.

WHY WORK WITH US

• Mission-driven nonprofit organization
• Competitive compensation and comprehensive benefits
• Meaningful work that positively impacts the lives of older adults every day
• Inclusive community, welcoming to all (you do not need to be Jewish to live or work here)
• Supportive, team-oriented environment
• Opportunities for professional growth and development
• Collaborative leadership focused on enhancing the employee experience

POSITION SUMMARY

As a Unit Coordinator, you will work closely with the Unit Manager, Social Services, and the interdisciplinary team to support the day-to-day administrative and operational functions of the unit. You will play a key role in coordinating communication, managing scheduling and documentation, and ensuring smooth workflows across the care team. This role is essential in supporting resident care by maintaining organized systems, assisting with admissions and appointments, and serving as a central point of contact for staff, residents, and families.

KEY RESPONSIBILITIES

• Coordinates staff scheduling for the unit and prepares bi-weekly payroll accurately, in a timely manner
• Functions as a receptionist for the unit taking messages and returning calls for Unit Manager, Social Worker, and Nursing staff; frequently checks and promptly responds to all emails
• Transcribes Physicians’ orders; manages pharmacy refills; ensures all nursing forms are current and available
• Responsible for filing, copying, and scanning/faxing documents; distributes mail and orders supplies for the unit
• Creates and maintains various resident files such as disaster, personal effects, mortuary designation, annual universal lifeline forms, as well as summarizing monthly behavior monitoring log
• Coordinates and completes all non- employee sitter files; partners with Human Resources to ensure background checks are completed, and works with families to complete required duties check off the list
• Greets, welcomes, and interfaces with all visitors, families, residents, patients, and staff
• Works closely with families and unit staff to coordinate internal/external resident appointments; prepares for and assists with new admissions; answers call lights and, participates in all quality improvement activities
• Responsible for contacting families and communicating the following; appointments, bed hold notifications, information requests, and miscellaneous information on behalf of the Unit Manager, Social Worker, and IDT
• Monitors residents checking in to and out of the unit
• Completes online or routine catalog shopping for resident needs as directed by Social Worker and Unit Manager
• Perform other duties as assigned

JOB DETAILS

• Pay Rate: $27.00 per hour
• Hours: Full-Time 40 hours per week
• Shift Schedule: AM | 8:30 AM - 5:00 PM
• Days Off: Saturday and Sunday
• Working Days: Monday through Friday

REQUIRED QUALIFICATIONS

• High school diploma or equivalent
• One year of experience in along term health care setting working directly with residents, families, and staff preferred
• Experience in coordination of services in a health care setting, preferred
• Cultural sensitivity of Jewish traditions and Russian Émigré issues
• Strong English communication skills (written, verbal, and comprehension)
• Strong interpersonal skills, proven ability to handle sensitive and confidential situations
• Strong analytical, organizational, time management, and problem-solving skills
• Ability to work cooperatively as a member of a team
• Demonstrated strong computer skills including MS Office, Excel, Word, and electronic health records

PHYSICAL REQUIREMENTS

• Ability to lift, push, pull or carry a minimum of ten to fifteen (10 to 15) pounds.
• Ability to stand for extended periods of time
• Must be able to assist in the evacuation of residents during emergency
• Ability to bend, stoop, stretch, twist, sit, and reach
• Fine motor skills
• Good visual acuity
• Perform tasks listed above with or without the aid of mechanical devices

OUR INVESTMENT IN YOU

Full Benefits (Medical, Dental, & Vision), 403(b) Retirement Plan, Paid Time Off (PTO), Tuition Reimbursement, Commuter Benefits, Weekday Shuttle Services to and from Glen Park Station.

San Francisco Campus for Jewish Living is committed to employing a diverse and inclusive workforce, and provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.