Payroll & Budget Coordinator | Admin & Personnel Support

Chicago Transit Authority; Chicago, Northern (IL, KY); Hybrid; USD 71,000 - 96,000; Full time

Job summary

The Chicago Transit Authority is seeking a Coordinator, Administration Support - Bus to coordinate clerical and administrative tasks across payroll, personnel, budget and systems maintenance.

Under general supervision you will prepare and process personnel documentation, monitor budgets, ensure policy compliance, and support contract administration and Union matters. A Bachelor’s degree and two years of experience are required, with strong office software and Oracle knowledge preferred.

Qualifications

• Bachelor's degree in Business, Public Administration, Engineering, or related field; plus two years of admin experience.
• Experience in budget, personnel, payroll or administration.

Responsibilities

• Coordinates preparation and processing of personnel documentation (manpower, pay/status, transfers, retirements).
• Ensures project deadlines and policy compliance for assigned initiatives.
• Coordinates budget preparation and monitoring for department costs and adjustments.
• Prepares and submits personnel documentation for system/section picks; maintains transaction files.
• Coordinates responses to union grievances and tracks related actions.
• Provides professional guidance on personnel administration, payroll and union contract application.
• Assists in analyzing cost trends and manpower planning; supports feasibility studies and management findings.
• Assists with Random Drug and Alcohol Testing program.
• Supports development and administration of Section programs, policies, goals, and objectives.
• Performs related duties as assigned.

Skills

Budget knowledge

Payroll processes

Grievance procedures

Interpersonal skills

Contract administration

Education

Bachelor's Degree in Business or related field

Tools

Microsoft Word

Excel

PowerPoint

Oracle database

Job description

The Chicago Transit Authority is seeking a Coordinator, Administration Support - Bus to coordinate clerical and administrative tasks across payroll, personnel, budget and systems maintenance.

Under general supervision you will prepare and process personnel documentation, monitor budgets, ensure policy compliance, and support contract administration and Union matters. A Bachelor’s degree and two years of experience are required, with strong office software and Oracle knowledge preferred.