Payroll & Billing Coordinator

Day & Zimmermann Company; Virginia Beach (VA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical/dental/vision benefits

Maternity and parental leave

Flexible spending accounts

Pet insurance

Job summary

Day & Zimmermann Company seeks a Payroll & Billing Coordinator to ensure accurate invoicing and to support payroll, accounts receivable, and financial reporting. You will handle timekeeping data entry in the ERP and coordinate payroll distribution while resolving inquiries.

As part of a collaborative corporate team, you will reconcile billing with contracts, address AR discrepancies, and deliver reports. The role emphasizes data privacy and cross-functional coordination in a dynamic environment.

Qualifications

• Foundational payroll and billing principles within contractual frameworks.
• Proficient use of Microsoft Excel for data analysis and reporting.
• Strong communication skills to liaise with vendors and internal teams.
• Experience with ERP systems like SAP is desirable.

Responsibilities

• Process and reconcile billing reports per contract terms and distribute invoices timely.
• Enter employee timekeeping data into ERP, manage payroll distribution and respond to payroll inquiries.
• Resolve accounts receivable discrepancies by collaborating with departments and external stakeholders.
• Provide support to site operations while ensuring fiscal policy compliance.
• Generate reports and fulfill ad hoc financial requests to aid decision making.
• Maintain data privacy and confidentiality of information and respond to breaches promptly.

Skills

Payroll principles

Excel

Interpersonal communication

SAP

Attention to detail

Education

High School Diploma or GED

Associate's Degree preferred

Tools

SAP

Job description

Job Summary

Join Day & Zimmermann as a Payroll & Billing Coordinator, where you’ll play a vital role in ensuring accurate and timely customer invoicing coupled with comprehensive support for various accounting functions.

This position integrates payroll processing, accounts receivable support, and detailed financial reporting to contribute to the organization's operational success. Your expertise will facilitate seamless transactions that strengthen customer trust and enhance internal financial workflows.

As part of the Customer Processing division and Corporate Finance, Strategy, & Corporate Development business unit, you will engage with cross-functional teams and external vendors to maintain precise financial records, ensuring compliance with contract requirements and internal policies. Your role is crucial to sustaining smooth financial operations within our dynamic corporate environment.

By joining our team, you will find opportunities for personal growth and professional development within a supportive and collaborative culture, committed to excellence and innovation in financial management practices.

As the Payroll & Billing Coordinator, here's the work you’ll do:

• Accurately process and reconcile billing reports aligned with contract stipulations, ensuring that all invoicing documentation is complete and distributed in a timely manner.
• Collect and systematically enter employee timekeeping data into the ERP system, managing payroll distribution including paper checks, and promptly resolving any payroll-related inquiries.
• Address and resolve accounts receivable discrepancies caused by billing errors by effectively collaborating with relevant departments and external stakeholders.
• Provide responsive assistance and support to site operations as required, ensuring adherence to fiscal policies and procedures.
• Generate and deliver comprehensive reports and fulfill ad hoc financial requests to support business needs and enhance decision-making processes.
• Uphold the highest standards of data privacy and security by meticulously administering policies, maintaining confidentiality of customer and employee information, and implementing prompt breach notification protocols when necessary.

This role is for you if you have these skills:

• Foundational understanding of payroll and billing principles within contractual frameworks, ensuring precise compliance with relevant guidelines and standards.
• Proficient use of Microsoft Office suite, particularly robust skills in Microsoft Excel for data analysis, financial calculations, and reporting purposes.
• Strong interpersonal and communication skills to effectively liaise with vendors, employees across multiple levels, and various departments to facilitate smooth financial operations.
• Ability to quickly learn and proficiently utilize SAP or comparable enterprise resource planning systems to manage financial transactions and data entries.
• Exceptional attention to detail with the capacity to multitask, prioritize responsibilities, and meet stringent deadlines while maintaining accuracy in numerical data and documentation.

And if you have these qualifications:

• High School Diploma or equivalent General Education Degree (GED) as a minimum educational qualification.
• Associate's Degree in Accounting or a closely related discipline is preferred, highlighting foundational accounting knowledge.
• A minimum of two years of relevant experience in accounting assignments where practical exposure to payroll and billing operations has been gained.
• Previous payroll and billing experience is highly desirable, emphasizing familiarity with payroll processing cycles and billing reconciliation

In compliance with this state's pay transparency laws, the salary range for this role is $52,160 - $78,240. This is not a guarantee of compensation or salary, as the final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

We care about our employees, and it shows. Our staff receive a competitive salary and a comprehensive benefits package which includes medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs to meet our employees' individual needs including pet insurance for our furry family members!

Essential Functions

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery
• Pushing or pulling (e.g., using a part of your body to press against something in a downward or outward direction, or in a dragging or hauling motion)
• Balancing (e.g., maintaining equilibrium when walking, climbing, crouching etc.)
• Manual Dexterity (e.g., picking, pinching, typing, or other working that uses the fingers)
• Stooping (e.g., bending the spine at the waist)
• Grasping (e.g., use of hand to apply pressure)
• Reaching (e.g., reaching the arms or legs in any direction)
• Feeling (e.g., perceiving an object's size, shape, texture etc.)
• Lifting motion or lifting objects more than 0 pounds
• Climbing (e.g., ascending/descending ladders, stair, scaffolding, ramps, pole etc. using feet and legs or hands/arms to climb)
• Walking
• Hearing
• Repetitive motions of any part of the body
• Talking
• Kneeling, crouching or crawling
• Capacity to think, concentrate and focus over long periods of time
• Ability to write complex documents in the [English] language
• Ability to read complex documents in [English] language
• Capacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)
• Capacity to reason and make sound decisions
• Ability to wear a mask, respirator, bullet proof vest, or other equipment
• Ability to regularly perform all job functions at Company's office or work site
• Ability to withstand environmental conditions (e.g., extreme heat or cold, grass, wind, sand, fumes, odors, gases, extreme noise, etc.)