Payroll & Benefits Specialist - HR Operations & Compliance

Walter Scott Family Foundation; Omaha (NE); On-site; USD 60,000 - 88,000; Full time

Job summary

Walter Scott Family Foundation is seeking a Payroll and Benefits Specialist to manage payroll processing, benefits administration, and related compliance tasks. The role serves as the first point of contact for payroll and benefits questions and collaborates with HR, finance, and external partners.

The position requires a Bachelor's degree and experience in payroll/HR operations, along with proficiency in HRIS systems and ADP.

Qualifications

• Bachelor’s degree in human resources, business administration, accounting, finance, or a related field, or an equivalent combination of training and experience.
• Experience supporting payroll, benefits administration, HR operations, accounting, or a closely related function.
• Working knowledge of payroll practices, benefit enrollment and change processes, recordkeeping, and confidentiality requirements.
• Experience using HRIS and payroll systems; experience with ADP is preferred.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and Word.
• Ability to manage sensitive information with discretion; maintaining accurate, complete records.

Responsibilities

• Process bi-weekly payroll accurately and on schedule, including reviewing inputs, changes, deductions, and related records.
• Maintain payroll information in the HRIS/payroll system and coordinate corrections or follow-up items.
• Respond promptly and professionally to employee payroll questions and explain applicable processes.
• Maintain payroll documentation, controls, and backup procedures for continuity and audits.
• Protect confidential employee and payroll information per organizational requirements.
• Coordinate employee enrollments, changes, and terminations for benefits and retirement plans including 401(k).
• Administer life event changes and ensure documentation is complete and secure.
• Support HSA incentive administration and other benefit programs.
• Distribute required benefit notices and Form 5500 communications.
• Respond to benefit questions and coordinate with carriers and vendors to resolve issues.
• Maintain accurate benefit records and support audits.
• Assist with the annual 401(k) audit, DoL census requests, and other payroll/benefits audits.
• Maintain an HR/audit calendar with deadlines and follow-ups.
• Support I-9, background checks, and health plan audits; help resolve discrepancies.
• Monitor labor law updates and implement required process changes.
• Prepare and organize records for year-round audit readiness.
• Support recruiting administration and candidate screening, including background checks and pre-employment letters.
• Process employee and candidate information in HR systems accurately.
• Complete new-hire I-9 and maintain supporting records.
• Provide administrative support for onboarding and HR activities.
• Deliver professional service contributing to a positive employee experience.
• Perform other related duties as assigned.

Skills

Payroll systems knowledge

HRIS proficiency

Microsoft Excel/Office

Data confidentiality

Employee benefits administration

Education

Bachelor’s degree in HR / business / finance or related field

Tools

ADP Workforce Now

HRIS system

Microsoft Excel

Job description

Walter Scott Family Foundation is seeking a Payroll and Benefits Specialist to manage payroll processing, benefits administration, and related compliance tasks. The role serves as the first point of contact for payroll and benefits questions and collaborates with HR, finance, and external partners.

The position requires a Bachelor's degree and experience in payroll/HR operations, along with proficiency in HRIS systems and ADP.