Payroll & Benefits Specialist; Advanced

State of Wisconsin; Oregon; On-site; USD 28,000 - 51,000; Full time

Benefits offered by this job

Substantial leave time

Health, dental, vision, and life保险

Pension plan

457 retirement plan

Well Wisconsin Program

Employee Assistance Program

Public Service Loan Forgiveness

Job summary

State of Wisconsin’s Division of Personnel Management, Human Resources Region 2, is hiring a Payroll & Benefits Specialist in Oregon, WI. The role covers bi-weekly payroll, fringe benefits, and leave accounting for employees, with collaboration across HR and Central Payroll teams.

The position offers benefits, a pension plan, and a tax-advantaged retirement option, plus generous leave. Salary ranges from $20.00 to $37.17 per hour with a probationary period.

Qualifications

• Experience with payroll, benefits, and HR processes; ability to train staff.
• Ability to create and manage reports, spreadsheets, memos for professional use.
• Familiarity with payroll systems and benefits administration.

Responsibilities

• Prepare complex bi-weekly payroll and fringe benefits for assigned employees.
• Manage leave accounting and related reporting.
• Counsel employees on wages and benefits and interpret pay provisions.
• Collaborate with HR staff and Central Payroll.

Skills

Payroll/benefits processing

HR consulting/technical assistance

Reporting and documentation

Education

Experience with payroll/benefits information systems

Employee training on payroll/benefits/HR topics

Wisconsin payroll/benefits processes knowledge

Tools

PeopleSoft

Kronos

ADP

QuickBooks

Job description

Introduction

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

Diversity, Equity, Inclusion, and Belonging are core values at DOA that guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. We believe that when employees are respected and valued for who they are and are accountable for demonstrating that respect to others; it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

The Division of Personnel Management, Human Resources Region 2, is seeking to fill a Payroll & Benefits Specialist position at either the entry or advanced level. This position will be located at Oakhill Correctional Institution in Oregon, WI. Region 2 provides HR services to the Department of Corrections.

NOTE: This is a reannouncement. If you previously applied for this job ID and were found eligible, you do not need to reapply. You will be considered with your current score/results.

Position Summary

This position is responsible for the preparation of complex bi-weekly payroll, fringe benefits, and leave accounting functions for assigned employees. This position prepares and maintains reports, assists and counsels employees with wages and benefits, interprets pay and leave provisions affecting non-represented, represented and LTE employees. This requires extensive teamwork and communication with other Human Resources staff, supervisors, employees, and Central Payroll staff.

Salary Information

This position is in pay schedule and range 81-05 at the entry level and 81-04 at the Advanced level with a starting pay between $20.00/hour - $37.17/hour. Pay will be set in accordance with the Compensation Plan and Wisconsin Administrative Code in effect at the time of hire. A 12-month probationary period is required.

In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and ample accrued sick time that rolls over each year.
• Insurance: Excellent and affordable health, dental, vision, and life insurance.
• An exceptional pension plan including a lifetime retirement payment.
• An optional tax-advantaged 457 retirement savings plan.
• The Well Wisconsin Program helps participants set health and well-being goals, track progress, stay motivated, and earn incentives.
• Our Employee Assistance Program offers employees and their immediate family a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• DOA is a qualifying employer for the Public Service Loan Forgiveness program.
• Please click here for a summary of State of Wisconsin employment benefits or click here to explore employment benefits on the website.
• To help you understand what your benefit package would be worth, please see the Total Rewards Calculator here.

Job Details

Applicants must be legally authorized to work in the United States (i.e. a citizen or national of the U.S., a lawful permanent resident, or an alien authorized to work in the U.S. without sponsorship) at the time of application.

Region 2 will conduct criminal background checks on applicants prior to selection. Upon hire, all new employees in Region 2 are subject to fingerprinting.

Qualifications

Minimally qualified applicants will have education, training, and/or experience:

• Working with benefits administration and/or payroll processes such as payroll processing and auditing timesheets.
• Providing technical assistance and/or consultation relating to payroll, benefits, and/or HR related functions to employees/customers.
• Creating and managing reports, spreadsheets, memos, etc. to be used in a professional setting

In addition to the above and to be considered at the Advanced level, well qualified applicants will have:

• Education, training, and/or experience working with payroll and benefits information systems such as PeopleSoft, Kronos, QuickBooks, and ADP.
• Experience training/orientating employees to payroll, benefits, and/or HR topics.
• Experience working with the State of Wisconsin payroll and benefits processes, policies, and procedures.
• Experience providing customer service and maintaining effective working relationships with stakeholders at various levels of an organization.

Questions can be directed to Phia Vang, Human Resources Specialist at [e-mail].

The State of Wisconsin is an Equal Opportunity and Aff… We provide reasonable accommodations to applicants and employees with disabilities.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. Qualified veterans with a 30% or greater service-connected disability should send their cover letter, resume, DD-214, and documentation of their service-connected disability rating (dated within 12-months) to the HR Specialist: [e-mail]. Current State employees are not eligible for non-competitive appointment.

Deadline to Apply

Online applications and materials must be submitted by 11:59pm on November 8th, 2026.

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