Payroll & Benefits Specialist

Heart-of-Texas-Goodwill-Industries; Waco (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

Heart of Texas Goodwill Industries is seeking a Payroll & Benefits Specialist to process weekly payroll, administer employee benefits, and support compliance with state and federal requirements.

Under the HR Director, the role involves preparing payroll reports, resolving discrepancies, and ensuring accurate records, taxes, and open enrollment administration.

Qualifications

• Degree in HR, Business Administration, or related field preferred; high school diploma required at minimum.
• At least one year of administrative and payroll experience preferred; Paycom experience a plus.
• Strong proficiency with Excel and data entry, confidentiality, and accuracy in payroll records.

Responsibilities

• Process weekly payroll and resolve discrepancies with managers.
• Administer employee benefits, enroll new employees, and explain options.
• Prepare reports on earnings, hours, overtime, and benefits deductions.
• Ensure compliance, maintain accurate records, and handle required tax forms and filings.

Skills

Payroll processing

Data entry

Confidentiality

Microsoft Excel

Paycom

Communication

Time management

Attention to detail

Education

Bachelor's degree in HR or Business Administration

High school diploma or GED

Tools

Paycom

Microsoft Office

Job description

Job SummaryThe Payroll & Benefits Specialist is responsible for processing employee payroll under the supervision of the HR Director, providing information to new and current employees, providers, and administrators, coordinating employee benefits, and resolving benefit, retirement, reporting, and reconciliation issues.Key ResponsibilitiesThe following duties are representative of the essential functions of this position. Additional duties may be assigned as operational needs require.Payroll ProcessingPrepare and oversee the weekly payroll process, including reviewing all data in the timekeeping software and coordinating with managers to resolve discrepanciesReview payroll for accuracy prior to processingRecord payroll changes such as pay rate updates, status changes, exemptions, insurance coverage, and other benefits and deductions to maintain accurate master payroll recordsPrepare periodic reports of earnings, hours worked, and overtimePrepare, file, and ensure timely payment of 403(b) reports after each pay periodPrepare and file the Annual Unclaimed Property report to the State of Texas; confirm and issue tax forms on a timely basisBenefits AdministrationAdminister employee benefit programs in compliance with carrier contracts, including enrolling new employees, explaining benefit options, mediating eligibility and payment issues, and facilitating open enrollmentDistribute benefit-related documents including open enrollment packets, new/change forms, COBRA, FMLA, and retirement formsMaintain a wide variety of benefit records including provider contracts, claim files, and employee records to ensure an up-to-date reference and audit trailReconcile enrollment forms and billings to employee records for COBRA, disability, retirement, health, and FMLA to ensure accurate eligibility and payment informationCompliance & DocumentationProcess documentation for requests from outside agencies and parties, including court-ordered adjustments, employment verifications, and subpoenas of payroll recordsResolve discrepancies in payroll information and documentation with benefit providers and internal stakeholders to ensure accuracy of records and employee paymentsSupervisory DutiesNoneQualification RequirementsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.All individuals must pass a drug screen.A criminal background check is required.Must have a valid driver's license and pass a motor vehicle report.Must be willing to use a personal vehicle to travel between retail, donation, and other Goodwill-owned properties as needed.Must be willing to accept instructions and carry them out with minimal supervision.Must be able to work and cooperate with others.Education and/or ExperienceDegree in Human Resources, Business Administration, or a related field preferred. High school diploma or GED required at minimum. At least one year of administrative and payroll experience strongly preferred. Experience with payroll software systems strongly preferred; Paycom experience a plus.Minimum RequirementsHigh school diploma or GED required; degree in HR, Business Administration, or related field preferredMinimum one year of payroll and/or benefits administration experience strongly preferredKnowledge of standard payroll policies, procedures, and regulations strongly preferredKnowledge, Skills, and AbilitiesProficiency in Microsoft Office, including intermediate Excel skillsStrong data entry and word processing skillsExperience with payroll software systems; Paycom experience preferredEffective verbal and written communication skillsStrong organizational and time management skillsAbility to maintain strict confidentiality in handling sensitive employee and financial dataAbility to identify discrepancies and implement corrective proceduresCore CompetenciesPayroll Accuracy & ComplianceConfidentiality & Data IntegrityBenefits AdministrationAttention to DetailPhysical DemandsThe physical demands described here are representative of those that may be encountered by an employee performing the essential functions of this job.Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is typically required to:Sit and work at a computer for extended periods to process payroll, enter data, and prepare reportsCommunicate verbally and in writing with employees, benefit providers, and external agenciesOccasionally lift or move office supplies, files, or boxes generally up to 20 lbs.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Noise levels in the work environment range from quiet to very noisyWork is primarily performed in a professional office setting at Corporate HeadquartersDiscrimination ReportsIt is the policy of Heart of Texas Goodwill to ensure equal employment opportunity in accordance with all state and federal regulations and guidelines. Employment discrimination against employees and applicants due to race, color, religion, sex (including sexual harassment and pregnancy), national origin, disability, age (40 years old or more), genetic information, military status, or veteran status is illegal. Any employee who believes they have been discriminated against may file a complaint with the Compliance Officer.Point of Contact: Compliance Officer | 1700 S New Road, Waco TX 76711 | 254-753-7337 ext. 450 | [e-mail]