Payroll Data Clerk

Jobtailor; Houston (TX); On-site; USD 38,000 - 65,000; Full time

Job summary

Jobtailor in Houston, TX is seeking an experienced payroll professional to manage end-to-end payroll for a large workforce. You will enter hires, terminations, and status changes, maintain tax and deductions data, and verify document sources.

This role requires 1+ year of payroll experience, strong data entry and communication skills, attention to detail, and the ability to multitask in a fast-paced environment while ensuring confidentiality and compliance with company policies.

Qualifications

• One or more years of related payroll experience completing payroll yourself.
• Knowledge of computers and relevant software applications.
• Excellent attention to detail.
• Outstanding communication skills.
• Able to multitask and handle a fast-paced working environment.
• Organized and able to prioritize projects.

Responsibilities

• Enter new hires, terminations, and reactivations into the system.
• Maintain payroll information by collecting and entering data such as tax information, retirement deferrals, and deductions.
• Review and verify source of all payroll documents received.
• Update payroll records by entering changes to worker information.
• Resolve payroll discrepancies by collecting and analyzing information from different internal payroll sources.
• Troubleshoot payroll questions and comply with requests from employers and unions.
• Compile internal reports upon request by colleagues.
• Compile accurate payroll reports upon request by external contacts.
• Maintain payroll operations by following policies and procedures; reporting needed changes.
• Maintain employee confidentiality and protect payroll operations by keeping information secure.
• Contact locals via email or phone to resolve inaccurate or missing information.
• Process payroll for over 4000 workers once a month.
• Organize and mail payroll packages to different locations weekly.
• Respond to verification of employment requests from financial institutions, government, etc. weekly.
• Respond to payroll emails and phone calls daily.
• Print and mail over 5000 W-2s and 1095Cs annually.

Skills

Payroll Experience

Data Entry

Report Compilation

Tax Information Management

Deductions Management

Education

High School Diploma or equivalent

Tools

Payroll Software

Email Communication

Job description

• Enters new hires, terminations, and reactivations into system
• Maintains payroll information by collecting and entering data such as tax information, retirement deferrals, and deductions
• Review and verify source of all payroll documents received
• Updates payroll records by entering changes to worker information
• Resolves payroll discrepancies by collecting and analyzing information from different internal payroll sources
• Troubleshoots payroll questions and complies with requests from employers and unions
• Compiles internal reports upon request by colleagues
• Compiles accurate payroll reports upon request by external contacts
• Maintains payroll operations by following policies and procedures; reporting needed changes
• Maintains employee confidence and protects payroll operations by keeping confidential information
• Contact locals via email or phone calls to resolve inaccurate or missing information
• Process payroll for over 4000 workers once a month
• Organize and mail payroll packages to different locations weekly
• Respond to verification of employment requests from financial institutions, government etc. weekly.
• Respond to payroll emails and phone calls daily
• Print and mail over 5000 W-2s and 1095Cs annually

Requirements

• High School Diploma or equivalent
• MUST have one or more years of related payroll experience completing payroll yourself
• Knowledge of computers and relevant software applications
• Must have excellent attention to detail
• Must have outstanding communication skills
• Must be able to multitask and handle a fast-paced working environment
• Must be organized and be able to prioritize projects

Core Competencies

Demonstrates expertise in payroll processing, including data entry, payroll discrepancies resolution, and compliance with policies and procedures. Proficient in maintaining confidentiality and managing payroll operations for a large workforce.

Highest-signal resume keywords

• Payroll Processing
• Data Entry
• Attention To Detail
• Communication Skills
• Multitasking

ATS Optimization Keywords

Hard Skills

• Payroll Experience
• Data Analysis
• Report Compilation
• Tax Information Management
• Deductions Management

Soft Skills

• Organizational Skills
• Problem-Solving
• Confidentiality

Industry Keywords

• W-2 Processing
• 1095C Processing
• Employee Verification
• Payroll Operations

Tools & Technologies

• Payroll Software
• Email Communication