Payroll & Benefits Associate

Bay Shore Staffing; Hingham (MA); On-site; USD 60,000 - 75,000; Full time

Job summary

Bay Shore Staffing in Hingham, MA is seeking a Payroll & Benefits Associate to join our HR team in a temp-to-perm role. You will own bi-weekly payroll processing, administer benefits, and ensure data integrity in ADP Workforce Now.

The ideal candidate has 3+ years in payroll, strong Excel skills, and a careful approach to confidentiality and regulatory compliance, with experience handling FMLA and PFML in Massachusetts.

Qualifications

• 3+ years of payroll administration experience.
• Experience independently processing payroll and benefits.
• Knowledge of payroll taxes, deductions, wage and hour requirements, and leave-related payroll practices.
• Strong Microsoft Excel and reporting skills.
• Ability to meet strict payroll deadlines.

Responsibilities

• Own and process bi-weekly payroll using ADP Workforce Now.
• Audit and reconcile payroll, timekeeping records, deductions, accruals, and adjustments.
• Process new hires, terminations, salary changes, status changes, direct deposits, garnishments, tax changes, retroactive payments, and corrections.
• Serve as a primary resource for employee and manager payroll questions.
• Administer employee benefits, including medical, dental, vision, life, disability, voluntary benefits, EAP, and 403(b) retirement plans.

Skills

Excel & reporting

Attention to detail

Payroll knowledge

Confidentiality

Organizational skills

Education

Associate's degree in HR/Accounting/Finance/Business

Tools

ADP Workforce Now

Job description

Our client is a well-established, mission-driven nonprofit organization dedicated to making a meaningful and positive difference in the lives of individuals, families, and the communities it serves. The organization is deeply socially conscious and people-focused, with a culture centered around inclusion, respect, compassion, and helping others achieve greater independence and quality of life.

Employees have the opportunity to work for an organization where their day-to-day contributions support a larger social mission. The organization values collaboration, integrity, diversity, and treating employees and the people it serves with dignity and respect.

This is an excellent opportunity for a Payroll & Benefits professional who wants to bring their expertise to an organization where the work has a purpose and a direct impact on the community.

Payroll & Benefits Associate – Temp-to-Perm

Schedule: Full-Time, Monday–Friday

Type: Temporary-to-Permanent

Work Arrangement: Primarily on-site initially; potential for hybrid flexibility in the future

Position Overview

A well-established organization in the Hingham, MA area is seeking an experienced Payroll & Benefits Specialist to join its Human Resources team. This is a temp-to-permanent opportunity for an experienced payroll professional who enjoys taking ownership of payroll while also supporting employee benefits and HR operations.

The Payroll & Benefits Specialist will be responsible for bi-weekly payroll processing, benefits administration, payroll and HRIS data integrity, leave-related payroll activities, and employee support. This position works closely with HR, Finance, managers, employees, benefit providers, and payroll vendors.

The ideal candidate is highly organized, detail-oriented, comfortable working independently, and experienced with ADP Workforce Now.

Key Responsibilities

• Own and process bi-weekly payroll using ADP Workforce Now
• Audit and reconcile payroll, timekeeping records, deductions, accruals, and adjustments
• Process new hires, terminations, salary changes, status changes, direct deposits, garnishments, tax changes, retroactive payments, and corrections
• Serve as a primary resource for employee and manager payroll questions
• Administer employee benefits, including medical, dental, vision, life, disability, voluntary benefits, EAP, and 403(b) retirement plans
• Process benefit enrollments, terminations, qualifying life events, and employee changes
• Reconcile monthly benefit invoices and payroll deductions
• Work with benefit brokers, carriers, retirement providers, and payroll vendors to resolve issues
• Coordinate payroll and benefits activities related to FMLA, Massachusetts PFML, medical, military, and personal leaves
• Track benefit continuation and employee premium payments during leaves
• Administer sign-on bonuses, referral bonuses, retention incentives, and other employee incentive programs
• Maintain accurate employee information within ADP Workforce Now
• Perform HRIS audits, reporting, and data reconciliation
• Support onboarding, employee changes, compliance tracking, audits, and HR projects
• Partner closely with HR and Finance to ensure payroll accuracy and regulatory compliance

Qualifications

• 3+ years of payroll administration experience
• Demonstrated experience independently processing and taking ownership of payroll
• Hands-on benefits administration experience
• Knowledge of payroll taxes, deductions, wage and hour requirements, and leave-related payroll practices
• Strong Microsoft Excel and reporting skills
• Excellent attention to detail and commitment to accuracy
• Strong organizational, communication, and problem-solving skills
• Ability to meet strict payroll deadlines and manage multiple priorities
• Ability to maintain confidentiality when handling sensitive employee information
• Associate's degree in Human Resources, Accounting, Finance, Business Administration, or related field preferred

Preferred Experience

• ADP Workforce Now experience strongly preferred
• Experience with health and welfare benefits and retirement plans
• Experience reconciling benefit invoices and payroll deductions
• Knowledge of Massachusetts payroll and leave requirements
• Experience supporting a multi-site organization
• Background in nonprofit, healthcare, human services, or another service-oriented environment
• Bachelor's degree and/or SHRM, PHR, CPP, or related certification a plus

This position is being hired on a temporary-to-permanent basis, with the expectation that the successful candidate will have the opportunity to transition to a regular full-time employee following a successful temporary period.

This is an excellent opportunity for an experienced payroll professional looking to join a collaborative HR team and take ownership of a critical payroll and benefits function.