Payroll & Benefits Administrator

Penn Tank Lines, Inc.; Chester Springs (PA); On-site; USD 63,000 - 77,000; Full time

Job summary

Penn Tank Lines, Inc. is seeking a Payroll & Benefits Administrator to oversee payroll, employee benefits, and related HR programs. The role requires precise, detail-oriented work with weekly and biweekly payroll cycles and close collaboration with Human Resources and Accounting.

The successful candidate will maintain HRIS records, support tax filings, prepare payroll reports, and assist with process improvements and audit readiness.

Qualifications

• Precise payroll processing across weekly and biweekly cycles.
• Maintain accurate payroll and employee information in the HRIS.
• Ensure payroll tax registrations and filings are timely.
• Maintain confidential employee benefit records and related data.

Responsibilities

• Payroll Administration: process weekly and biweekly payroll accurately and on schedule.
• Audit support: conduct pre- and post-payroll audits and resolve discrepancies.
• HRIS data management: keep payroll and employee data current.
• Tax and benefits: maintain payroll tax registrations and handle benefit data.
• Reporting: prepare payroll reports and supporting documentation.
• Compliance: monitor regulatory requirements and ensure adherence.
• Employee inquiries: serve as primary resource for payroll and timekeeping questions.
• Reconciliation: reconcile payroll accounts with Accounting.
• Assist with audits and provide requested documentation.

Job description

About the Role

The Payroll & Benefits Administrator is responsible for the accurate and timely administration of payroll, employee benefits, and related HR programs. This role manages recurring weekly and biweekly payroll processes while maintaining accurate records, supporting compliance requirements, and providing dependable service to employees and managers. This is a detail-oriented role that requires consistent follow-through, strong organization, careful documentation, and attention to accuracy. The Payroll Administrator works closely with Human Resources and Accounting to ensure payroll and benefits information is complete, accurate, properly documented, and processed on schedule. The role also supports process improvements, system utilization, reporting, and audit readiness.

Core Responsibilities

• Payroll Administration Process weekly and biweekly payroll accurately and on schedule.


• Conduct pre- and post-payroll audits and resolve discrepancies involving hours, pay rates, deductions, taxes, benefits, reimbursements, and other payroll transactions.


• Maintain accurate payroll and employee information in the HRIS.


• Maintain payroll tax registrations and support timely, accurate tax filings and payments.


• Prepare payroll reports and maintain supporting documentation.


• Monitor payroll-related regulatory requirements and support compliance.


• Serve as a primary resource for employee and manager payroll and timekeeping questions.


• Reconcile payroll-related accounts, liabilities, deductions, and other balances with Accounting.


• Assist with payroll audits and provide requested documentation.

Benefits & HR Administration

• Administer employee benefits, including enrollments, qualifying life events, terminations, and benefit changes.


• Maintain accurate benefit elections and employee records in the HRIS.


• Complete monthly benefit vendor invoice reconciliations and maintain benefit data.


• Monitor benefit vendor EDI integrations and assist with issue resolution.


• Maintain accurate and confidential personnel, medical, and payroll records.


• Respond to employment verifications, unemployment claims, garnishment requests, and other employment-related inquiries.


• Administer the company's 401(k) plan, including enrollments, terminations, loans, required notices, census reporting, and audit support.


• Assist with leave administration, including tracking, communications, claims, benefit coordination, and required notices.


• Assist with workers' compensation audits and insurance renewals.


• Identify opportunities to improve processes, strengthen controls, and improve system utilization and reporting.

Salary: Salary starting at $70,000, with final compensation based on qualifications, experience, and overall fit for the role.