Payroll & Benefits Administration Specialist

East Cambridge Savings Bank; Cambridge (MA); On-site; USD 41,000 - 61,000; Full time

Job summary

East Cambridge Savings Bank in Cambridge, MA is seeking a Payroll & Benefits Administration Specialist to support payroll processing and benefits management within the HR team.

You will work under the Assistant Manager-Compensation and Benefits, proof weekly payroll, handle tax reports, administer benefits, and ensure data integrity while maintaining confidentiality in a fast-paced environment.

Qualifications

• 3+ years payroll or accounting experience, ADP payroll system preferred.
• 1-3 years administration experience, knowledge of benefits preferred.
• Excellent organizational, proofing and problem solving skills.
• Proficient with Microsoft Word and Excel applications.
• Able to work in a fast paced, deadline-oriented department.
• Able to set own priorities and organize workload effectively.
• Detail-oriented and accurate.
• Good communication skills (both verbal and written)
• Ability to maintain confidentiality and data integrity.

Responsibilities

• Proofs weekly payroll entries for accuracy. As needed processes payroll. Monitors payroll and compensation compliance which includes quarterly time and attendance audits, and recommends improvements as needed. Researches payroll issues and resolves discrepancies within authorized limits, keeping management abreast of the situation.
• Coordinates filing of State and Federal Tax Reports. Troubleshoots tax related issues with payroll provider, communicating progress with management.
• Assists with administration of the Bank’s compensation programs which includes making revisions to salary structures and position descriptions and preparing annual and mid-year adjustments, etc. Coordinates preparation of performance appraisals which includes proofing files for accuracy prior to distribution and tracking the completion status.
• Assists with overall administration of all employee benefit programs. Responds to employee inquiries regarding benefits. Assists with maintenance of benefit records. Enrolls and removes employees on various benefits ensuring that all documentation is complete and accurate. As needed, conducts employee benefit meetings to review benefit eligibility. Assists with the open enrollment process.
• Reviews and proofs weekly, monthly, and quarterly reports. Submits changes as needed to ensure that data reported is accurate. Prepares multiple worksite report and creates specially requested payroll reports as needed.
• Responsible for maintenance of the payroll system, ensuring that data scrubs are performed on a regular basis. Coordinates year end payroll entries which include deduction changes and distribution of employee communications related to the year-end process. Ensures that W-2s are accurate prior to processing. Makes recommendations as needed to management related to the year-end process.
• Receives and screens calls as needed, responds to telephone inquiries and makes appropriate referrals, prepares correspondence and material for the Division and files as needed.
• Responsible for preparation and maintenance of all department invoices within area of responsibility, ensures proper procedure for payment. Proofs benefit invoices for accuracy and prepares for payment in a timely manner. Reconciles the benefits invoices with Accounting on a regular basis.

Skills

Payroll processing

ADP payroll

Benefits administration

Organizational skills

Detail oriented

Problem solving

Communication skills

Confidentiality

Time management

Tools

Microsoft Word

Excel

Job description

Payroll & Benefits Administration Specialist

Full Time Clerical Cambridge, MA, US

Salary Range: $29.72 To $44.60 Hourly

East Cambridge Savings Bank’s Human Resources Division is actively recruiting for a Payroll & Benefits Administration Specialist

Function:

Under the general direction of the Assistant Manager-Compensation and Benefits perform a variety of duties pertaining to the payroll and benefits functions.

We are looking for candidates with:

• 3 or more years payroll or accounting experience, working knowledge of ADP payroll system preferred.
• 1-3 years administration experience, knowledge of benefits preferred.
• Excellent organizational, proofing and problem solving skills.
• Proficient with Microsoft Word and Excel applications.
• Able to work in a fast paced, deadline-oriented department.
• Able to set own priorities and organize workload effectively.
• Detail-oriented and accurate.
• Good communication skills (both verbal and written)
• Ability to maintain confidentiality and data integrity.

Essential Job Functions:

• Proofs weekly payroll entries for accuracy. As needed processes payroll. Monitors payroll and compensation compliance which includes quarterly time and attendance audits, and recommends improvements as needed. Researches payroll issues and resolves discrepancies within authorized limits, keeping management abreast of the situation.
• Coordinates filing of State and Federal Tax Reports. Troubleshoots tax related issues with payroll provider, communicating progress with management.
• Assists with administration of the Bank’s compensation programs which includes making revisions to salary structures and position descriptions and preparing annual and mid-year adjustments, etc. Coordinates preparation of performance appraisals which includes proofing files for accuracy prior to distribution and tracking the completion status.
• Assists with overall administration of all employee benefit programs. Responds to employee inquiries regarding benefits. Assists with maintenance of benefit records. Enrolls and removes employees on various benefits ensuring that all documentation is complete and accurate. As needed, conducts employee benefit meetings to review benefit eligibility. Assists with the open enrollment process.
• Reviews and proofs weekly, monthly, and quarterly reports. Submits changes as needed to ensure that data reported is accurate. Prepares multiple worksite report and creates specially requested payroll reports as needed.
• Responsible for maintenance of the payroll system, ensuring that data scrubs are performed on a regular basis. Coordinates year end payroll entries which include deduction changes and distribution of employee communications related to the year-end process. Ensures that W-2s are accurate prior to processing. Makes recommendations as needed to management related to the year-end process.
• Receives and screens calls as needed, responds to telephone inquiries and makes appropriate referrals, prepares correspondence and material for the Division and files as needed.
• Responsible for preparation and maintenance of all department invoices within area of responsibility, ensures proper procedure for payment. Proofs benefit invoices for accuracy and prepares for payment in a timely manner. Reconciles the benefits invoices with Accounting on a regular basis.

East Cambridge Savings Bank, Attn: Human Resources

344 Cambridge Street Cambridge, MA 02141

East Cambridge Savings Bank is an Equal Opportunity Employer/Veterans/Disabled