Payroll Audit Analyst

Government of the Virgin Islands; Charlotte Amalie (United States Virgin Islands); On-site; USD 35,000 - 50,000; Full time

Job summary

The Government of the Virgin Islands is seeking a payroll auditing clerical staff to support the payroll process, review employee records, and ensure accurate updates to payroll data.

Responsibilities include auditing leave balances, processing payroll documents, assisting with budget monitoring, and generating reports for auditors. The role emphasizes numerical accuracy and timely, precise record-keeping in a government office setting.

Qualifications

• AA degree in Business Administration, Public Administration, Accounting or related field is required, or equivalent clerical experience.
• High School Diploma or equivalent with five (5) years clerical experience dealing with figures or payroll activity.

Responsibilities

• Audit leave balances and enter information in payroll systems.
• Audit bi-weekly payroll and related documents.
• Make corrections and changes to employee records.
• Process payroll related documents.
• Respond to written and verbal requests.
• Assist with budget preparation and monitoring.
• Provide reports to higher level officers as needed.
• File documents for future reference.
• Perform other related duties.

Skills

Numerical accuracy

Attention to detail

Communication

Research and advisory

Multi-tasking

Problem-solving

Education

Associate degree in Business Administration/Public Administration/Accounting or related

High School Diploma with 5 years clerical/payroll experience

Job description

This is technical and clerical non-supervisory work in auditing payroll matters for the purpose of processing payroll.The work involves examining and processing personal documents and making appropriate changes to records.

A person in this position maintains payroll-related accounts and is responsible for payroll reconciliation processes. Researches and advises on complex matters.May perform periodic internal audits and prepares materials for internal/external auditors.

The employee reports to an individual with oversight responsibility or higher officer, in planning, coordinating and directing activities of the unit.Work is performed under the direction of a higher level officer and is reviewed for accuracy and adequacy of the work.

DUTIES (NOT ALL INCLUSIVE):

• Audits leave balances and enters information in related systems.
• Audits bi-weekly payroll and related documents.
• Makes corrections and changes to employee records.
• Processes payroll related documents.
• Responds to written and verbal request.
• Assists with budget preparation and budget monitoring.
• Provides reports to higher level officer as needed and required.
• Files documents for future reference.
• Performs other related duties.

An AA degree in Business Administration, Public Administration, Accounting or related field and three (3) years clerical experience dealing with figures or payroll activity.

OR

High School Diploma or its equivalent, and five (5) years clerical experience, preferably dealing with figures or payroll activity.

FACTOR 1 - KNOWLEDGE SKILLS AND ABILITIES:

• Knowledge of departmental rules, regulations, policies and procedures.
• Knowledge of government processes.
• Knowledge of basic computer operations.
• Knowledge of the VI Code.
• Ability to handle multiple tasks.
• Ability to problem-solve.
• Ability to work constantly and rapidly with numbers and figures.
• Ability to make arithmetic computations rapidly and accurately.
• Ability to communicate effectively with all persons contacted during the course of work.
• Ability to read and comprehend and complete simple reports.

FACTOR 2 - SUPERVISORY CONTROL:

The employee receives instructions from higher level officer. Work is reviewed upon completion for accuracy and completeness.

FACTOR 3 - GUIDELINES:

Guidelines consist of the VI Code, policies and procedures and standards of operations. The employee follows directives from higher level officer and uses skills and abilities.

FACTOR 4 - COMPLEXITY:

Most duties are recurring and time consuming. Employee must be able to handle moderate complex situations. If a complex situation arises, the work is referred to a higher level supervisor for appropriate action.

FACTOR 5 - SCOPE AND EFFECT:

To support and maintain the entire payroll processing functions and any related duties, critical to meeting the mandates and applicable laws for operations of payroll processing and related matters.

FACTOR 6 - PERSONAL CONTACTS:

Contacts are made with employees within own agency as well as outside agencies and individuals to complete assignments and obtain additional information/reporting.

FACTOR 7 - PURPOSE OF CONTACTS:

The purpose of the contacts is to obtain and/or exchange information relative to the task (s) at hand.

FACTOR 8 - PHYSICAL DEMANDS:

Work involves some lifting, pulling and pushing of boxes, stooping, standing and walking.

FACTOR 9 - WORK ENVIRONMENT:

Work is performed in an air conditioned office setting with adequate lighting.