Payroll & Attendance Specialist

Chesterfield County Public Schools; United States; On-site; USD 48,000 - 81,000; Full time

Job summary

Chesterfield County Public Schools is seeking a Payroll Administrator to manage time and attendance data and payroll processing. You will serve as the primary contact for payroll inquiries and ensure policies are followed.

The role requires strong attention to detail, GAAP knowledge, and the ability to work with the Finance Office. No supervisory duties, but may coordinate basic guidance and support when needed.

Qualifications

• Working knowledge of generally accepted accounting principles and office operations.
• Proficient in data entry and the use of personal computers (Excel, Word, Access preferred).
• Ability to organize and analyze data and process work according to laws, regulations, policies, and procedures.
• Demonstrated ability to perform accurate math calculations and reconcile reports.
• Accurate data entry.
• Ability to work independently, be detail-oriented, meet deadlines, and communicate with all levels.

Responsibilities

• Monitors time and attendance reporting for assigned areas/departments to ensure accuracy.
• Requests attendance correction memos when time and attendance are not entered correctly.
• Researches inquiries regarding leave balance discrepancies.
• Serves as liaison for the Finance Office and the Time and Attendance System; assists users with questions.
• Assists employees with inquiries regarding attendance records and substitute pay, including Time and Attendance cutoff dates, pay rate, long-term substitute assignments, and pay adjustments or corrections.
• Processes/reconciles various payroll-related deductions.
• Assists with processing the Transfer of Sick leave (inbound/outbound).
• Responds promptly to employee inquiries via phone and email regarding paychecks, deductions, direct deposits, and tax documents.
• Supports payroll processes, period schedules, timelines, and policies.
• Assists new hires with payroll onboarding, including direct deposit setup and W-4 completion.
• Maintains confidentiality of payroll information.
• Completes employment verifications and subpoena-driven data requests.
• Documents and tracks inquiries to identify trends and improve communication.
• Supports distribution of payslips, W-2s, 1095-Cs and other year-end forms.
• Collaborates with the Payroll Processing team for consistent messaging across employee groups.
• Collaborates with Chesterfield County government on Unclaimed Property procedures.

Skills

GAAP knowledge

Data entry

Data organization

Data analysis

Attention to detail

Deadline-oriented

Education

High School diploma

Tools

Excel

Word

Access

Job description

Chesterfield County Public Schools is seeking a Payroll Administrator to manage time and attendance data and payroll processing. You will serve as the primary contact for payroll inquiries and ensure policies are followed.

The role requires strong attention to detail, GAAP knowledge, and the ability to work with the Finance Office. No supervisory duties, but may coordinate basic guidance and support when needed.