Payroll Associate

Volunteers of America Los Angeles; United States; On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Job summary

Volunteers of America Los Angeles is seeking a Payroll Associate I to support semi-monthly payroll processing and timekeeping for staff. You will train users on timekeeping, validate entries, and assist with UltiPro tasks, W-4 inputs, and direct deposits.

This role requires handling sensitive information with integrity. Preference given to applicants with payroll/bookkeeping experience and familiarity with NOVA Time WFM or similar systems.

Qualifications

• High school diploma or equivalent required; 1+ year payroll bookkeeping, finance, or accounting experience preferred.
• Bachelor's degree in related field may substitute for experience.
• Experience with timekeeping and payroll processing is a plus.

Responsibilities

• Train employees on timekeeping system and processes.
• Validate payroll entries and ensure accuracy of time data.
• Assist in semi-monthly payroll processing in UltiPro.
• Prepare W-4 inputs and direct deposit transmissions.
• Distribute paychecks as needed.

Skills

Timekeeping

Payroll processing

UltiPro

W4 forms

Direct deposits

Education

High School Diploma

Bachelor's degree in related field

Tools

Nova Time WFM

Great Plains

Job description

About Us

VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non profit human services organization committed to serving people in need strengthening families and building communities VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs Upward Bound college prep programs veterans services homeless shelters low income housing program as well as drug and alcohol rehabilitation Learn more at wwwvoalaorg

PAY RATE 2880 3032 Per Hour

BENEFITS

• VOALA offers competitive medical dental vision and retirement benefits

JOB SUMMARY AND PURPOSE

The Payroll Associate I assists the preparation of semi monthly payrolls implements timekeeping systems and answers employee inquiries related to pay and timekeeping

DUTIES AND RESPONSIBILITIES

• Train employees and supervisors on use of automated timekeeping process
• validate entries for each payroll
• Verify missing punches pending timesheet approvals and pending PTO with supervisors during payroll process
• Verify OT and DT hours to make sure punches are inserted correctly during payroll process
• Prepares migration of work hours to HRIS system UltiPro for to generate payroll
• Assist in semi monthly payroll processing from HRIS system UltiPro
• Answer any payPTO related questions
• Input W4s
• Input Direct Deposits
• Hand deliver paychecks as directed
• Other tasks as may be directed by Director of Strategic Finance

ESSENTIAL ABILITY ACKNOWLEDGEMENT

Ability to work and deal with difficult uncooperative and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness mental illness substance abuse recently released from incarceration and other challenges

ESSENTIAL DUTIES

• An essential function of this position requires incumbents to report to the office
• Train employees on timekeeping system
• Assist payroll preparation from timekeeping system
• Validate timekeeping entries;Answer employee questions related to pay and timekeeping system
• Other duties as required and may be subject to change

MANDATED REPORTER

As service providers to the underprivileged and vulnerable in our community all employees are considered Mandated Reporters and must report any instance of physical or sexual abuse to proper authorities

Qualifications REQUIREMENTS

• Must be able to pass a fingerprint clearance background check including criminal history personal references employment and education verifications
• Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult uncooperative and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness mental illness substance abuse recently released from incarceration and other challenges

EDUCATION

• High School Diploma or equivalent
• Minimum One year of experience in payroll bookkeeping finance or accounting; OR Bachelors degree in related field in lieu of experience

PREFERRED QUALIFICATIONS

• Bachelors degree in Accounting or Business preferred
• Previous experience using time and attendance software is preferred
• NOVA Time WFM or follow on program
• Knowledge of generally accepted accounting principles
• Familiar with Great Plain accounting software

Volunteers of America is an Equal Opportunity employer All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected Veteran Status or any other characteristic protected by applicable federal state or local law This employer participates in E Verify as required by the federal government and will provide the federal government with your Form I 9 information to confirm that you are authorized to work in the US If E Verify cannot confirm that you are authorized to work this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security DHS or Social Security Administration SSA so you can begin to resolve the issue before the employer can take any action against you including terminating your employment