Payroll Associate

Chartis; Chicago (IL); On-site; USD 50,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) match

Paid time off

Wellness stipend

Annual discretionary bonus

Job summary

A leading consulting firm in Chicago is seeking an experienced Payroll Associate to ensure accurate payroll operations in a fast-paced environment. You will prepare bi-weekly payrolls, assist with compliance, and collaborate with HR and Finance. The ideal candidate has a Bachelor's degree and 3+ years of payroll experience, especially with Workday and ADP. Competitive salary and comprehensive benefits offered.

Qualifications

• Minimum 3 years of payroll experience.
• Strong understanding of payroll regulations and tax laws.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Prepare and process bi-weekly hourly payrolls.
• Assist with exempt/non-exempt semi-monthly payrolls.
• Monitor timecard submissions for accuracy.

Skills

Experience with Workday

Experience with ADP Workforce Now

Attention to detail

Organizational skills

Time management

Strong communication skills

Education

Bachelor's degree in Accounting or Business Management

Tools

Microsoft Office

Job description

About Chartis: Chartis comprises 1,350 professionals who value working for a purpose-driven organization. We work with over 900 clients annually to help make US healthcare more affordable, accessible, safe, and human. Through our family of brands—Chartis, Jarrard, Greeley, and HealthScape Advisors—we have created a culture that prioritizes respect for our clients, commitment to each other, and unwavering integrity. Remote work is allowed. Chartis has offices in Boston, Chicago, New York, San Francisco, Washington D.C., and Nashville.

Role Overview

Payroll Associate – Chicago. Chartis is seeking a Payroll Associate to join our team of dedicated colleagues. This role supports payroll operations and ensures colleagues are paid accurately and on time in a fast-paced, collaborative environment.

What You’ll Do

• Prepare and process bi-weekly hourly payrolls
• Assist the Payroll Manager with exempt/non-exempt semi-monthly payrolls
• Monitor, audit, and assist with timecard submissions to ensure accuracy and compliance
• Manage the firm’s payroll mailbox, responding promptly and professionally to colleague inquiries
• Prepare, reconcile, and distribute payroll and headcount reports to Finance
• Coordinate wage adjustments, tax updates, and other payroll changes
• Ensure compliance with all federal, state, and local payroll regulations
• Support year-end payroll processes, including W-2 review and distribution
• Partner closely with HR and Finance on projects and process improvements

What We’re Looking For

• Experience with Workday and ADP Workforce Now (WFN) payroll systems
• Minimum 3 years of payroll experience; professional services and multi-entity company experience preferred
• Strong understanding of payroll regulations and tax laws
• Proficiency in ADP, Workday, and Microsoft Office tools
• Excellent attention to detail, organizational skills, and time management
• Ability to handle sensitive information with confidentiality and integrity
• A team player with strong communication skills who enjoys working in a collaborative environment
• Bachelor’s degree in Accounting, Business Management, or related field preferred

Salary and Benefits

Salary range is $50,000 to $58,000, plus may be eligible for an annual discretionary bonus. Chartis offers medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits. The salary range reflects the wide range of factors considered in compensation decisions, including skills, experience, training, licensure and certifications, practice area, and organizational needs.

Equal Opportunity

At Chartis, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives they provide. We offer equal opportunity employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Human Resources
• Industries: Business Consulting and Services

Note: Some boilerplate posting text and non-essential lines have been removed for clarity.