Payroll Assistant

Helix Traffic; City of Tonawanda (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Helix Traffic Solutions, LLC is seeking a Payroll Assistant to support the Payroll Specialist in processing accurate and timely payroll for all US Traffic Control employees.

The role requires strong attention to detail, experience with payroll calculations, and the ability to prepare certified payroll reports in compliance with federal, state, and project requirements.

Qualifications

• Minimum 2-3 years of payroll experience (construction payroll or certified payroll experience required).
• Knowledge of payroll calculations, wage laws, and payroll best practices.
• Experience with certified payroll reporting and prevailing wage compliance.
• Proficiency with payroll software and Microsoft Office (Excel, Word, Outlook).
• Strong math skills, accuracy, and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Payroll Processing & Calculations: Prepare and process weekly payrolls; compute wages, overtime, deductions and benefits; verify timesheets and pay rates; maintain employee records; assist with discrepancies.
• Certified Payroll Reporting: Prepare and submit certified payroll reports; ensure classifications and wage rates comply with prevailing wage standards; maintain documentation for audits.
• Compliance & Recordkeeping: Maintain confidential payroll files; assist with audits and reconciliations; ensure compliance with tax and wage laws.
• Administrative Support: Assist Payroll Coordinator; respond to payroll questions; support system updates and process improvements.

Skills

Payroll processing

Problem-solving

Communication

Organization

Tools

Payroll software

Microsoft Office

Job description

100 Fire Tower Dr, Tonawanda, NY 14150, USA

Job Description

Posted Monday, August 24, 2026 at 4:00 AM

Join Helix Traffic Solutions – Traffic Control for a Safer Tomorrow

About Helix Traffic Solutions

We're not just placing cones—we're rethinking the way traffic moves. Helix Traffic Solutions is a national leader in traffic control, work zone safety, and roadway infrastructure services. Through a network of specialized operating companies across the U.S., Helix delivers reliable, high-impact solutions that protect lives, support infrastructure projects, and keep communities moving safely.

About US Traffic Control

US Traffic Control is a proud member of the Helix Traffic Solutions network, serving New York State with professional traffic control solutions and high-quality, compliant equipment designed to support safer, more organized roadways.

Committed to reliability, compliance, and responsive service, US Traffic Control supports projects of all sizes with dependable products and expert guidance—helping keep work zones secure, efficient, and on schedule.

Our services and capabilities include:

• Sales and rental of US DOT MUTCD-compliant traffic control equipment
• Temporary work zone signage, traffic cones, drums, and related devices
• Equipment solutions for short-term projects and long-term needs
• 24-hour emergency service —the only safety provider in Western New York offering round-the-clock support
• On-site consultations to assess and tailor traffic control solutions
• Development of traffic control plans for DOT permit submissions and approvals

With deep regional experience and a strong focus on service, US Traffic Control simplifies traffic management and helps ensure projects run smoothly, safely, and in full compliance.

Why Work with Helix & US Traffic Control?

We're a people-first organization with a mission centered on public safety and service. When you join US Traffic Control, you become part of a responsive local team backed by the strength, stability, and career opportunities of the Helix Traffic Solutions national network. You'll find:

• A strong culture of safety, quality, and accountability
• Hands-on work supporting compliant, well-organized work zones
• Opportunities for training, advancement, and internal mobility
• The support of a national organization with strong regional focus

What to Expect

Our work is fast-paced, detail-driven, and essential. Every role at US Traffic Control plays a vital part in keeping New York roadways safe and traffic flowing efficiently—especially when rapid response matters most. If you're dependable, safety-focused, and looking for a career with purpose, we'd be proud to have you on our team.

About the Role

The Payroll Assistant supports the Payroll Specialist in processing accurate and timely payroll for all US Traffic Control employees. This role requires strong attention to detail, experience with payroll calculations, and the ability to prepare and maintain certified payroll reports. The ideal candidate will have prior payroll experience and a strong understanding of payroll compliance, regulations, and internal controls.

What You'll Be Doing

Payroll Processing & Calculations

• Assist with preparing and processing weekly payrolls.
• Perform accurate wage, overtime, deduction, and benefit calculations in accordance with federal, state, and company guidelines.
• Verify timesheets, hours worked, job codes, and pay rates for accuracy.
• Maintain and update employee records related to pay, status changes, and payroll adjustments.
• Support the Payroll Coordinator in resolving payroll discrepancies and employee inquiries.

Certified Payroll Reporting

• Prepare and submit certified payroll reports in compliance with federal, state, and project-specific requirements.
• Ensure all labor classifications, fringe benefits, and wage rates comply with prevailing wage and Davis–Bacon standards.
• Maintain accurate documentation for audits and compliance reviews.

Compliance & Recordkeeping

• Maintain confidential payroll files and documentation in accordance with company policy and legal requirements.
• Assist with audits, reporting, and reconciliation processes.
• Ensure compliance with tax regulations, wage-and-hour laws, and internal payroll procedures.

Administrative Support

• Provide administrative assistance to the Payroll Coordinator as needed.
• Communicate with employees, supervisors, and managers regarding payroll-related questions.
• Support special projects, system updates, and process improvements within the payroll department.

What We're Looking for

• Ability to work collaboratively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to process improvements.
• Commitment to reliability, accuracy, and deadlines.
• Strong communication and organizational skills.

What You'll Need

• Minimum 2-3 years of payroll experience (construction payroll or certified payroll experience required).
• Knowledge of payroll calculations, wage laws, and payroll best practices.
• Experience with certified payroll reporting and prevailing wage compliance.
• Proficiency with payroll software and Microsoft Office (Excel, Word, Outlook).
• Strong math skills, accuracy, and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.

Preferred

• Experience in construction, traffic control, or utilities industry.
• Familiarity with Davis–Bacon, state prevailing wage laws, and LCP Tracker or similar systems.

Reports To: Payroll Specialist

Department: Payroll-Human Resources

Employment Type: Full-Time, On-Site

Helix Traffic Solutions, LLC is an Equal Opportunity Affimitive Action Employer.

100 Fire Tower Dr, Tonawanda, NY 14150, USA