Payroll Assistant

Middlesex Sheriff's Office; Billerica (MA); On-site; USD 75,000 - 76,000; Full time

Job summary

The Middlesex Sheriff’s Office is seeking a Payroll Assistant to join the Human Resources Department in Woburn, MA. Hours are 8:00 a.m.–4:00 p.m., Monday–Friday, full-time, non-exempt, at-will, reporting to the Payroll Director.

Responsibilities include daily payroll processing, data entry across several systems, answering employee payroll questions, and ensuring accurate, timely pay and reporting. Candidates should have a bachelor’s degree and payroll experience.

Qualifications

• Bachelor’s degree with one (1) to three (3) years of experience in administering payroll or data entry.
• Working knowledge of federal and state payroll guidelines.
• Strong working knowledge of PeopleSoft preferred.
• Proven knowledge of Microsoft Word, Excel, and Access.
• Must be able to work independently in a fast-paced environment, be customer service oriented, able to handle a large volume of work and pay close attention to detail.
• Familiarity with collective bargaining agreements.
• Strong oral, written, organizational and time management skills with the ability to maintain comprehensive and cohesive records.

Responsibilities

• Processing payroll and detailed data entry on a daily basis in multiple payroll systems;
• Responding to employee inquiries regarding payroll needs, and maintains all facets of daily payroll records;
• Ensuring payroll is balanced and administered properly in accordance with state and federal guidelines;
• Providing accuracy and efficiency in the issuance of paychecks;
• Providing projections and extracted reports as needed;
• Working on payroll auditing, garnishments, sick conversion, military time, and deferred compensation;
• Interpreting labor agreements and ensuring employee benefits are paid in accordance with applicable labor agreements;
• Maintaining current knowledge of HR/CMS and Commonwealth of Massachusetts HRD payroll guidelines;
• Assisting with processing payroll for other members of the payroll team due to absences;
• Performing other payroll/human resources duties as required.

Skills

Payroll data entry

Payroll guidelines

Independent worker

Customer service

Organizational skills

Time management

Bargaining agreements

Education

Bachelor's degree

Tools

PeopleSoft

Microsoft Word

Excel

Access

Job description

The Middlesex Sheriff’s Office (“MSO”) is seeking a qualified professional for the position of Payroll Assistant (“Assistant”) to work in the Human Resources Department at the Administrative Office located in Woburn, MA. The hours of work will be 8:00a.m. to 4:00p.m. on Monday through Friday and subject to change based on the discretion of management and the needs of the Human Resources Department. This is a full-time, non-exempt, at-will employment position. The position reports to the Payroll Director.

Responsibilities of the Assistant include, but are not limited, to

• Processing payroll and detailed data entry on a daily basis in multiple payroll systems;
• Responding to employee inquiries regarding payroll needs, and maintains all facets of daily payroll records;
• Ensuring payroll is balanced and administered properly in accordance with state and federal guidelines;
• Providing accuracy and efficiency in the issuance of paychecks;
• Providing projections and extracted reports as needed;
• Working on payroll auditing, garnishments, sick conversion, military time, and deferred compensation;
• Interpreting labor agreements and ensuring employee benefits are paid in accordance with applicable labor agreements;
• Maintaining current knowledge of Human Resource Compensation Management System (“HR/CMS”) and Commonwealth of Massachusetts Human Resources Division (“HRD”) payroll guidelines;
• Assisting with processing payroll for other members of the payroll team due to absences;
• Performing other payroll/human resources duties as required.

The individual selected for the position of Payroll Assistant must have the ability to exercise good judgment and focus on detail as required by the job. The individual selected shall also be cognizant of the confidential and sensitive nature of working in a law enforcement agency and must comply with all institutional rules regarding safety and security.

Qualifications:

• Bachelor’s degree with one (1) to three (3) years of experience in administering payroll or data entry;
• Working knowledge of federal and state payroll guidelines;
• Strong working knowledge of PeopleSoft preferred;
• Proven knowledge of Microsoft Word, Excel, and Access;
• Must be able to work independently in a fast-paced environment, be customer service oriented, able to handle a large volume of work and pay close attention to detail;
• Familiarity with collective bargaining agreements;
• Strong oral, written, organizational and time management skills with the ability to maintain comprehensive and cohesive records;
• Must be able to work independently in a fast-paced environment, be customer service oriented, able to handle a large volume of work and pay close attention to detail.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Must have an active valid driver’s license, the right to legally operate a motor vehicle in Massachusetts and pass a criminal background check, which includes medical, drug (including marijuana) and psychological screenings.

Salary:

Starting annual base salary range is $75,000.00 to $75,250.41 plus additional benefits.

Submissions must be received by Tuesday, November 17, 2026 at 5:00p.m.