Payroll Assistant

Middlesex Sheriff's Office; Billerica (MA); On-site; USD 75,000 - 76,000; Full time

Job summary

Middlesex Sheriff's Office invites applications for a Payroll Assistant in the Human Resources Department at the Administrative Office in Woburn, MA. The role is full-time, non-exempt, 8:00 a.m.–4:00 p.m. (Mon–Fri) with management discretion on schedule.

Reports to the Payroll Director. Responsibilities include processing payroll, responding to inquiries, and maintaining records in accordance with MA and federal guidelines.

Qualifications

• Bachelor’s degree with 1–3 years of payroll or data-entry experience.
• Working knowledge of federal and state payroll guidelines.
• PeopleSoft preferred.
• Proficient in Word, Excel, and Access.
• Able to work independently in a fast-paced environment with strong attention to detail.

Responsibilities

• Process payroll and data entry daily in multiple payroll systems.
• Respond to employee payroll inquiries and maintain payroll records.
• Ensure payroll is accurate and compliant with state and federal guidelines.
• Provide paychecks accurately and generate necessary reports.
• Assist with garnishments, benefits, and deferred compensation as needed.

Skills

Payroll processing

Data entry

Attention to detail

Customer service

Time management

Communication

Education

Bachelor’s degree

Tools

PeopleSoft

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

The Middlesex Sheriff’s Office (“MSO”) is seeking a qualified professional for the position of Payroll Assistant (“Assistant”) to work in the Human Resources Department at the Administrative Office located in Woburn, MA. The hours of work will be 8:00a.m. to 4:00p.m. on Monday through Friday and subject to change based on the discretion of management and the needs of the Human Resources Department. This is a full-time, non-exempt, at-will employment position. The position reports to the Payroll Director.

Responsibilities of the Assistant include, but are not limited, to

• Processing payroll and detailed data entry on a daily basis in multiple payroll systems;
• Responding to employee inquiries regarding payroll needs, and maintains all facets of daily payroll records;
• Ensuring payroll is balanced and administered properly in accordance with state and federal guidelines;
• Providing accuracy and efficiency in the issuance of paychecks;
• Providing projections and extracted reports as needed;
• Working on payroll auditing, garnishments, sick conversion, military time, and deferred compensation;
• Interpreting labor agreements and ensuring employee benefits are paid in accordance with applicable labor agreements;
• Maintaining current knowledge of Human Resource Compensation Management System (“HR/CMS”) and Commonwealth of Massachusetts Human Resources Division (“HRD”) payroll guidelines;
• Assisting with processing payroll for other members of the payroll team due to absences;
• Performing other payroll/human resources duties as required.

The individual selected for the position of Payroll Assistant must have the ability to exercise good judgment and focus on detail as required by the job. The individual selected shall also be cognizant of the confidential and sensitive nature of working in a law enforcement agency and must comply with all institutional rules regarding safety and security.

Qualifications

• Bachelor’s degree with one (1) to three (3) years of experience in administering payroll or data entry;
• Working knowledge of federal and state payroll guidelines;
• Strong working knowledge of PeopleSoft preferred;
• Proven knowledge of Microsoft Word, Excel, and Access;
• Must be able to work independently in a fast-paced environment, be customer service oriented, able to handle a large volume of work and pay close attention to detail;
• Familiarity with collective bargaining agreements;
• Strong oral, written, organizational and time management skills with the ability to maintain comprehensive and cohesive records;
• Must be able to work independently in a fast-paced environment, be customer service oriented, able to handle a large volume of work and pay close attention to detail.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Must have an active valid driver’s license, the right to legally operate a motor vehicle in Massachusetts and pass a criminal background check, which includes medical, drug (including marijuana) and psychological screenings.

Salary

Starting annual base salary range is $75,000.00 to $75,250.41 plus additional benefits.

Submissions must be received by Tuesday, November 17, 2026 at 5:00p.m.