Payroll and Time Administration Analyst

Odyssey Systems; Wakefield (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading technology company located in Wakefield, MA is seeking a Payroll and Time Administration Analyst. This role involves ensuring accurate payroll processing and compliance, managing employee time submissions using Deltek software, and providing responses to payroll-related inquiries. The ideal candidate should have a Bachelor's degree in Accounting, 3-5 years of experience, and an understanding of payroll software. The position offers a hybrid work model and a supportive work culture focused on diversity and inclusivity.

Qualifications

• Bachelor’s degree in Accounting or related field.
• 3–5 years of experience in payroll administration.
• FPC certification preferred.

Responsibilities

• Coordinate employee time submissions and manage time collection.
• Process payroll for all employees using UKG Software.
• Respond to payroll inquiries from employees.

Skills

Payroll processing

Time management

Employee support

Software Deltek

Attention to detail

Education

Bachelor's degree in Accounting

Tools

Deltek/CostPoint

UKG Software for Payroll

Job description

Odyssey Systems has an exciting new opportunity for a Payroll and Time Administration Analyst supporting the Finance division. The position is located in Wakefield, MA.

About the Role

The Payroll and Time Administration Analyst will coordinate and monitor employee time submissions and management of time collection, ensuring accurate payroll processing and compliance with regulations

Responsibilities

• Coordinates and monitors employee time submissions and management of time collection (software Deltek).
• Sets up new employees and updates all employee changes in the Deltek/CostPoint system.
• Import weekly timesheets and verify accuracy prior to processing in‑house payroll.
• Responds to Payroll related questions from the company's employees, addressing all inquiries in a respectful and prompt manner.
• Provides support to company’s employees with Deltek T&E access, timesheets, and corrections.
• Process payroll for all employees utilizing UKG Software for Payroll processing and Deltek CostPoint for recording time and labor costs.
• Calculate retroactive payroll changes timely and accurately, process all non‑labor wage payments, and enter any adjustments into the CostPoint Labor system.
• Reconciles payroll prior to transmission and validate confirmed reports.
• Processes all subcontractor timesheets, including following up on open and signed timesheets.
• Understand proper taxation of employee deductions and employer paid benefits.
• Process employee terminations and final pay, including final PTO balance calculations, in accordance with applicable state requirements.
• Assists with annual and other audits including coordination of supporting documentation and supporting schedule submissions to auditors.
• Works closely with Human Resources in addressing payroll related issues.
• Preparation of necessary payroll reports, internal and external.
• Reconcile payroll and adjust errors and resolve complaints.
• Develop ad hoc financial and operational reporting as needed.
• Supports Accounts Payable and Credit Card Administrator and acts as backup for those positions when the primary point of contact is not available, and assists with all duties as needed, including filing.
• Other duties as assigned.

Preferred Skills

Clearance: N/A

Education: Bachelor’s degree in Accounting, Administrative Management, or equivalent

Experience: 3–5 years of experience

Certifications: FPC preferred

Location: Corporate HQ, Wakefield, MA

Travel: Hybrid

Equal Opportunity Statement

Odyssey Systems is committed to diversity and inclusivity in the workplace.