Payroll and Tax Analyst

Lincoln Motor Company; Dearborn (MI); On-site; USD 74,000 - 166,000; Full time

Benefits offered by this job

Health coverage

Parental leave

Vehicle discount program

Tuition assistance

Paid holidays

Job summary

Ford Motor Company is seeking a Payroll Analyst to ensure accurate, timely compensation for U.S. employees. You will manage payroll processing, tax withholding, and recordkeeping while addressing employee inquiries and adhering to the UAW CBA and payroll regulations.

You will work on-site at Ford World Headquarters in Dearborn, MI, four days per week, and collaborate with HR, external partners, and finance teams on tax compliance and system enhancements.

Qualifications

• Associate's degree in accounting, finance, or related field.
• 5+ years of payroll processing experience in a multi-state environment.
• Payroll tax experience required.
• Proficient with Excel, Word, and PowerPoint.
• Familiar with Oracle Cloud or similar payroll system.
• Knowledge of UAW CBA is a plus.

Responsibilities

• Process payroll in compliance with federal, state, and local guidelines and ensure timely payments.
• Audit payroll runs and pre-validations of data.
• Run payroll using Oracle Cloud Payroll System.
• Analyze variances in earnings and taxes and explain variances.
• Prepare W‑2s, year-end tasks, and related reconciliations.
• Collaborate with HR, Benefits, and external partners on payroll changes.

Skills

Payroll processing

Multi-state payroll

Payroll tax

Oracle Cloud

Excel

Word

PowerPoint

Attention to detail

Analytical skills

Communication

Education

Associate's degree in accounting/finance or related

Bachelor's degree in accounting/finance or related

Tools

Oracle Cloud Payroll System

Job description

In this position…

Ford U.S. Employee Payments Team is seeking a new Payroll Analyst, who will be responsible for ensuring accurate and timely employee compensation by managing payroll functions, including calculating pay, withholding taxes, and maintaining payroll records, while also addressing employee inquiries and ensuring compliance with payroll regulations including adherence to UAW pay rules.

• As part of this role, you will be required to process and validate time and pay across multiple platforms.

• This role is one of the key positions on the Employee Payments’ (Payroll) Team.

• It involves understanding end-to-end payroll processes for U.S. employees, ensuring compliance with federal, state, and local regulations, accurate data management, and timely payments, while collaborating with HR, external service providers, Labor Affairs, and finance teams.

• There are several opportunities to learn about Ford payroll taxes, deductions, year‑end processes, issuance of W‑2s for all U.S. employees, and bonus plans expressly laid out in the UAW CBA.

• This position is also heavily involved in many key initiatives and projects that relate to tax compliance and launch of the new payroll system (Oracle Cloud).

The position does require the candidate to work on site (at Ford World Headquarters in Dearborn, MI), a minimum of four days a week.

What you'll do...

• Process payroll in adherence with federal, state, and regional pay guidelines (including UAW CBA), while ensuring employees are paid timely and correctly

• Utilizing and understanding how to follow detailed Payroll Runbooks, assist in auditing payroll runs, including key pre‑validations of data

• Execution of payroll runs and other processes using Oracle Cloud Payroll System

• After each pay period, review the variance analysis for earnings, tax deductions (i.e. FICA, Federal, State of Employment, State of Residency, Hypo Taxes, etc.), and other elements of a pay. Prepare an explanation of variance(s) if needed

• Prepare Ops Review Metrics data and slides for the quarterly Op Review and Metrics meeting, as it relates to the balance adjustments and W‑2/W‑2C stats

• Prepare balance adjustments for current tax year and corrections of W‑2s for prior tax years in the payroll system, including, but not limited to:

• Unearned wages that are repaid, working in collaboration with other functional teams (the Earnings team within Payroll, Cash Application team, and Receivables team).

• State employment/residency, FICA exempt/non‑exempt, and Federal tax corrections & refunds, working closely with local HR reps, People First HR team, and the payroll help desks.

• Assist with the year‑end W‑2 process, including, but not limited to:

• Work closely with other internal HR areas and external partners to ensure that all required information is included on employees’ payroll records and W‑2s

• Maintain and update the timetable (checklist) that tracks all W‑2 year‑end tasks to ensure all items are completed timely

• Conducted multiple audit reviews and testing to ensure accuracy of employees’ payroll records, including their W2s

• Understanding and maintaining accuracy of paid time off plan configuration and balances for both statutory and plans defined in the UAW CBA

• Assist with supplemental unemployment payments for five states per the guidelines of the UAW CBA

• Assist with the payroll related implementation of a new hourly timekeeping system

• Fast‑paced environment where attention to detail and a commitment to confidentiality are essential

• Assist with research & resolution of all discrepancies, including all internal and external audit requests in a timely manner

• Assist other internal business partners (i.e. HR, Employee Benefits Team, etc.) in implementing new or changes to existing FLSA, FMLA, and other common payroll compliance related topics and/or programs

• Troubleshoot system issues and test system configuration changes

• Participate in continuous company improvement initiatives by identifying and correcting inefficiencies

You’ll have...

• Associate's degree in accounting, finance, or a related field is required

• 5+ years of experience processing and/or calculating payroll in a multi‑state environment

• Payroll tax experience is a must

• Familiar with payroll software and/or systems is a must, including Oracle Cloud or a similar payroll system

• Must be proficient in Excel, Word, PowerPoint

• Must keep abreast of legislative / regulatory updates and best practices for payroll including, but not limited to FLSA, FMLA, and other common payroll compliance related topics

• Understanding accounting principles (debits, credits, general ledger, month‑end and quarter‑end close, etc.)

• Excellent interpersonal skills

• Quick learner, self‑motivated, can multi‑task, and change priorities quickly

• Proactive, excellent attention to detail, and strong analytical abilities

• Good communication and presentation skills

Even better, you may have...

• Bachelor's degree in accounting, finance, or a related field

• Familiar with timekeeping software and/or systems is highly desirable

• ADP Smart Compliance software

• International tax experience

• Certified Payroll Professional (CPP)

• Experience with Alteryx or similar advanced automation tools

As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:

• Immediate medical, dental, vision, and prescription drug coverage
• Paid parental leave, new parent ramp‑up programs, subsidized back‑up child care and more
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments and more
• Vehicle discount program for employees and family members and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service
• Generous vacation time, sick/personal time, and paid holidays, including between Christmas Eve and New Year’s Day

This position is a salary grade 6 and ranges from $74,300-$124,500.,

This position is a salary grade 7 and ranges from $86,600-$144,900.,

This position is a salary grade 8 and ranges from $99,100-$166,200.

Final determination of salary grade will be based on candidate's skills and experience, and base salary will be set within the applicable range according to job scope, responsibility and competitive market value.

Visa sponsorship is not available for this position.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.

This position is hybrid with a requirement to be onsite four or more days per week.