Payroll and HRIS Specialist

Paraco Gas Corporation; Town of Rye (NY); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

Rx coverage

Vision

Dental

401(k) with company match

Paid time off

Tuition reimbursement

Uniforms

Propane discounts

Job summary

Paraco Gas Corporation is hiring a Payroll & HRIS Specialist in Rye Brook, NY. The role ensures accurate payroll, benefits administration, and HRIS management for a multi-state, union and non-union workforce.

You will manage 401(k) plans, ADP Workforce Now, and regulatory compliance. Responsibilities include processing weekly payroll, bonuses, commissions, and audits, plus Open Enrollment coordination and data reporting for internal and external audits.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Minimum of five years of related payroll experience.
• Experience with ADP Workforce Now required.
• Strong knowledge of payroll practices and applicable federal, state, and local requirements.
• Strong verbal, written, and interpersonal communication skills.
• Strong organizational skills and attention to detail, with an emphasis on data integrity and accuracy.
• Proficiency in Microsoft Excel.
• Certified Payroll Professional (CPP) designation preferred.

Responsibilities

• Prepare and process weekly payroll for approximately 500 multi-state union and non-union employees.
• Process annual bonuses and monthly and quarterly commissions.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Configure and administer payroll and benefits under Collective Bargaining Agreements.
• Administer the company’s 401(k) plan, including annual testing and Form 5500 filing.
• Collaborate with HR on Open Enrollment and ADP configuration.
• Resolve payroll discrepancies and respond to inquiries.
• Prepare payroll and employment reports for various stakeholders.
• Process benefits invoices and conduct audits for accuracy.
• Support audits including 401(k) and nondiscrimination testing.
• Serve as primary administrator for ADP Workforce Now Payroll and Time & Attendance.
• Improve payroll and HRIS processes to increase efficiency.
• Perform other duties as assigned.

Skills

Strong communication skills

Attention to detail

Organizational skills

Data integrity mindset

Education

Bachelor’s degree or equivalent work experience

Tools

ADP Workforce Now

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Payroll and HRIS Specialist

Full Time Professional Rye Brook, NY, Rye Brook, NY, US

Salary Range: $90,000.00 To $100,000.00 Annually

About Paraco:

Paraco Gas Corporation is the largest privately held propane marketer in the Northeast. As a local, family-owned company with 50 years of experience in the propane industry, we are proud to be recognized as the 10th largest propane retailer and 2nd largest independent marketer of propane nationally (LP Gas Magazine Survey 2018). By putting customers first in everything we do, our professional services team, our extensive fleet and our unparalleled supply availability enable Paraco Gas to be an energy services leader.

The Role:

The Payroll & HRIS Specialist is responsible for the accurate, timely, and compliant administration of the Company’s payroll, benefits, and HRIS functions. This position processes payroll for a multi-state, union and non-union workforce, administers the Company’s 401(k) plan, and serves as the primary administrator of ADP Workforce Now. The Payroll & HRIS Specialist ensures employees are paid on a timely and accurate basis, maintains data integrity, supports regulatory compliance, and continuously improves payroll and HRIS processes.

Responsibilities include, but are not limited to:

• Prepare and process weekly payroll for approximately 500 multi-state union and non-union employees including new hires, promotions, terminations, garnishments, leaves of absence, taxes, and other payroll changes.
• Process annual bonuses and monthly and quarterly commissions.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Configure and administer payroll and benefits requirements under applicable Collective Bargaining Agreements and respond to union audit requests.
• Administer the Company’s 401(k) plan, including annual testing, Form 5500 filing, and audit support.
• Partner with the HR team to support annual Open Enrollment, including ADP configuration, online enrollment, and vendor file feeds.
• Research and resolve payroll discrepancies and respond to employee payroll and compensation inquiries.
• Prepare payroll and employment reports and data for internal, regulatory, financial, and audit purposes.
• Process benefits invoices on a monthly, quarterly, and annual basis.
• Conduct regular payroll, benefits, and HRIS audits to ensure accuracy, compliance, and data integrity.
• Partner with Finance to provide payroll data and reporting required for financial close.
• Support internal and external audits, including benefits nondiscrimination testing, 401(k), labor union, and internal audits.
• Serve as the primary administrator for ADP Workforce Now Payroll and Time & Attendance, including system configuration and upgrades, troubleshooting, data integrity, process documentation, and user support.
• Evaluate and improve payroll and HRIS processes to increase accuracy and efficiency, streamline workflows, and reduce manual data entry.
• Perform other duties as assigned by management.

Qualifications/Requirements:

• Bachelor’s degree or equivalent work experience.
• Minimum of five years of related payroll experience.
• Experience with ADP Workforce Now required.
• Strong knowledge of payroll practices and applicable federal, state, and local requirements.
• Strong verbal, written, and interpersonal communication skills.
• Strong organizational skills and attention to detail, with an emphasis on data integrity and accuracy.
• Proficiency in Microsoft Excel.
• Certified Payroll Professional (CPP) designation preferred

Schedule:

• Monday to Friday
• Hybrid ( 4 days in office and 1 Work from Home day)
• Paraco Gas proudly offers our colleagues exceptional benefits including but not limited to medical, Rx, Vision and Dental, a 401(k) plan with company match, paid time off, company holidays, tuition reimbursement, uniforms, propane discounts & more.

Paraco Gas Corporation is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, sex, age (40 or over), national origin, ancestry, physical or mental disability, military or veteran status, marital status, medical condition, gender (including gender identity, gender expression, sexual orientation, registered domestic status, pregnancy, childbirth and related medical conditions), genetic characteristics, religion or any other classification protected by state or federal law.