Payroll and HR Operations Manager

RugsUSA, LLC.; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

PTO and 401(k)

Employee discount

Job summary

RugsUSA, LLC. seeks a Payroll and HR Operations professional to own end-to-end payroll across multiple states and lead HR technology initiatives with a focus on Rippling. This role drives accurate pay, data integrity, and scalable processes for our corporate and distribution center populations.

You will partner with HR, Finance, IT, and Operations to optimize workflows, produce recurring HR metrics, and support compliance documentation and audits for a growing e-commerce workforce.

Qualifications

• Experience with Rippling payroll is strongly preferred.
• Experience in ecommerce/retail/distribution multi-location environments.
• Experience with payroll system implementations or conversions and audits.
• Experience developing payroll and HR SOPs, onboarding materials, manager toolkits, or internal knowledge libraries.
• CPP/PHR/SHRM-CP or CEBS certification preferred.
• Bilingual English/Spanish skills preferred but not required.

Responsibilities

• Own end-to-end payroll processing for corporate and distribution center employees across multiple states.
• Ensure payroll compliance with federal, state, and local wage and hour requirements.
• Partner with DC HR on timekeeping, attendance, and payroll accuracy for hourly employees.
• Perform payroll reconciliations and support general ledger entries with Finance; manage year-end processing (W-2s).
• Serve as Rippling administrator and optimize workflows, reporting, automations, and system communications.
• Develop and maintain SOPs, process maps, templates, and employee resources for HR programs.

Skills

Rippling Payroll

Multi-state payroll

HR technology administration

Payroll reconciliation

Data governance

Education

HR Certification (CPP/PHR/SHRM-CP)

Tools

HRIS systems

Job description

Position Overview

The Payroll and HR Operations role is responsible for end-to-end payroll processing, payroll compliance, HR technology, benefits administration, HR data and reporting, compliance documentation, and employee lifecycle operations. This role supports RugsUSA's corporate and distribution center populations and serves as a practical, business-aligned partner to leaders, managers, employees, and cross-functional teams.

The position combines hands-on ownership of multi-state payroll and HR operations with responsibility for scalable HR systems and processes. The role will help maximize RugsUSA's investment in Rippling, ensure accurate and timely pay, strengthen data and process integrity, reduce manual work, and create consistent HR resources and practices across the organization.

Essential Job Functions

Own end-to-end payroll processing for corporate and distribution center employees across multiple states, including time and attendance review, pay changes, new hires, terminations, bonuses, deductions, and off-cycle payments.

Ensure payroll compliance with federal, state, and local wage and hour requirements, including overtime, final pay, paid leave, withholding, and multi-state tax registrations and filings; elevate complex matters to the VP, Human Resources.

Partner with Distribution Center HR representatives and managers on timekeeping, attendance, and payroll accuracy for hourly employees; resolve employee pay questions and discrepancies promptly.

Perform payroll reconciliations, support general ledger and journal entries in partnership with Finance, audit tax and benefit deductions, and manage year-end processing, including W-2s.

Serve as primary business owner, system administrator, and super user for Rippling (HRIS and Payroll) and related HR technology platforms; configure and optimize workflows, permissions, reporting, automations, lifecycle processes, and system communications.

Partner with HR, Finance, IT, Operations, and payroll partners to improve HR processes, strengthen cross-functional handoffs, and support accurate, timely, compliant payroll processes.

Maintain payroll controls, approval workflows, audit trails, audit preparation, documentation, and continuous improvement in payroll accuracy and efficiency.

Administer benefits and 401(k) programs, including carrier and deduction file feeds, open enrollment support, employee education, vendor coordination, benefits-related reporting, and support for leave, disability, and benefits continuation processes.

Build and maintain workforce reports, dashboards, recurring HR metrics, data summaries, and documentation that support decision-making, data quality, audit readiness, and compliance.

Create and maintain SOPs, process maps, templates, manager guides, employee resources, training materials, and internal HR knowledge content.

Develop manager and employee enablement resources for HR programs, systems, benefits, compliance processes, performance management, and self-service; track completion and adoption as needed.

Support policy development, handbook updates, workplace expectations, regulatory reporting, compliance documentation, and internal controls.

Identify payroll and data errors, recurring pay and policy questions, system or process gaps, and opportunities to automate, simplify, reduce risk, or improve the employee experience.

Maintain accurate and confidential records related to payroll, compensation changes, tax documentation, benefits, leaves, employee files, systems, and other HR operational activities.

Promote consistent, practical, business-aligned HR guidance and process standards across corporate, distribution center, and hybrid employee populations.

Success Metrics

Accurate, on-time payroll every cycle, with minimal errors, off-cycle corrections, and tax notices.

Timely resolution of employee pay and benefits inquiries, with fewer repeat issues and escalations.

Improved Rippling adoption, HR process efficiency, and reduction of manual work.

Timely and accurate completion of benefits, payroll control, reporting, compliance, and documentation deliverables.

Improved data quality, reporting consistency, policy application, and audit readiness, including clean payroll and benefit plan audits.

Completion and adoption of SOPs, manager guides, training materials, and employee self-service resources.

Identification of trends and proactive recommendations that reduce risk, improve processes, and strengthen the employee experience.

Strong partnership and positive stakeholder feedback across HR, Legal, Finance, IT, Operations, managers, and business leaders.

You Have

Experience with Rippling, including Rippling Payroll, strongly preferred.

Experience in e-commerce, retail, distribution, fulfillment, warehouse, manufacturing, or other multi-location environments, including corporate and hourly populations.

Experience with payroll system implementations or conversions, payroll audits, 401(k) audits, open enrollment, benefits renewal support, or compliance reporting.

Experience developing payroll and HR SOPs, onboarding materials, manager toolkits, or internal knowledge libraries.

CPP, FPC, SHRM-CP, PHR, CEBS, or related certification preferred.

Bilingual English/Spanish skills preferred but not required.

Preferred Skills

Multi-state payroll processing, payroll tax, and wage and hour compliance.

Payroll reconciliation, general ledger support, and internal controls.

HR technology administration, workflow design, and process optimization.

Benefits and 401(k) administration and compliance support.

Data governance, reporting, analytics, and audit readiness.

Policy interpretation, documentation, training, and employee/manager enablement.

Cross-functional collaboration with HR, Legal, Finance, IT, Operations, and business leaders.

Project management, prioritization, sound judgment, confidentiality, and continuous improvement.

Your Life and Career at RugsUSA

• A culture that promotes a healthy work/life balance
• Benefits package offered to all eligible full-time employees (including medical, dental, vision, PTO, 401(k)
• Exposure to career advancement opportunities across all departments
• Generous employee discount that can be used across our house of brands!